Resume

Sign in

Secretary

Location:
Chennai, Tamil Nadu, India
Posted:
August 14, 2018

Contact this candidate

Resume:

V.S.Varalakshmi

Mobile: +919*********

E-mail: ac6nuf@r.postjobfree.com

Summary

Fifteen years of experience in Office Management, HR and Secretarial works. Hence seeking a challenging role based on my experience at a growth-oriented firm, where I can further utilize my skills and acquire new abilities.

Skills

Shorthand: Intermediate (English)

Typing: Higher (English)

Soft skills: Strong analytical and organizing skills, good interpersonal, phone manner and office etiquette

Software: Ms Office Suite and Tally ERP 9 suit.

Operating Systems: Windows XP, Windows 7, Windows 10

Experience

Company: Global Adjustments Services Pvt.Ltd.,

Designation: Executive Assistant to CEO and Sr.Manager - HR

April 2017 – April 2018

Job Profile as Executive Assistant to CEO

Coordínate daily calendars and to dos

Plan appointments and events

Manage travel arrangements

Respond promptly to managers’ queries

Facilitate internal communication (e.g. distribute information and update)

Review and recommend changes to our company policies

Provide administrative and clerical support to departments or individuals.

Uphold a strict level of confidentiality

Develop and sustain a level of professionalism among staff and clientele.

Job Profile as Sr.Manager – HR

Maintains the work structure by updating job requirements and job descriptions for all positions.

Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

Prepares employees for assignments by establishing and conducting orientation and training programs.

Ensures planning, monitoring, and appraisal of employee work results.

Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

Completes human resource operational requirements by scheduling and assigning employees; following up on work results.

Maintains human resource staff by recruiting, selecting, orienting, and training employees.

Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.

Ensure appropriate communication at all staff levels

Oversee the central HR Administration like employee offer letters, salary letters and employment contracts.

To maintain and develop leading edge HR systems and processes to address the effective management of people in relation to the following in order to maintain competitive advantage for Performance Management, Staff Induction, Reward and Recognition, Career Development Succession Planning Competency Building / Mapping Compensation and Benefit programs

Company: Urban Tree Infrastructures Pvt.Ltd

Designation: Executive Secretary to MD cum HR

Feb 2015 – Mar 2017

Job Profile:

Provide administrative and clerical support to departments or individuals.

Manage travel and schedule.

Prepare statistical reports.

Coordinates office management activities.

Determine matters of top priority and handle accordingly.

Helps prepare office budget.

Plans events and volunteer activities.

Maintain office procedures.

Coordinate travel arrangements and maintain travel vouchers and records.

Relay directives, instructions and assignment to executives.

Offer Letters & Appointment letters, Joining formalities & Exit formalities

Admin, IT, Finance coordination

MPR approvals monitoring, HRMS and ERP

Coordination with Site employees and Other areas as and when evolves

Prepare Agenda and Schedule for Structured Meetings with timeline on Day-to-day, Weekly, Fortnightly, Monthly, Quarterly, Half-Yearly and Yearly basis as per the need of Organization.

Keep track of Processes in line with Task Management (ERP system) and ensure that all HODs are in sink with Processes on allied Departments.

Submission of various reports Daily, Weekly, Fortnightly, Monthly, Quarterly, Half-Yearly and Yearly, as stipulated.

Company: Prime Softtech

Designation: Senior Admin Executive

Jan 2009 – Jan 2015

Job Profile:

Monitoring day to day work activities of software package sales and Customer Feedback Maintaining.

Handling accounts (Daily Journal Entries, Cash book, Bank book, Ledger)

Fixing up appointments

Preparation of sales target report

Planning for production as per the customer orders

Customer care and monthly visit

Preparation of weekly and monthly reports

Handling the overall marketing team, fixing target for achievements

Sending mails to the clients regarding our product presentation.

Preparation of quotations, purchase orders, proforma invoice and invoices

Handling petty cash, cash & bank vouchers and supplier payments

Preparation of TDS and service tax forms and remittance to bank

Preparation of Salary statement and remitted to bank

Travel arrangements are made for the higher executives.

Company: Cookson India Limited

Designation: Inside Sales Coordinator

June 2002 – Feb 2005

Job Profile:

Collecting Enquiries from the customers

Preparation of Quotations, Purchase Orders, Proforma Invoice and Invoices

Preparation of ISO Documentation

Scheduling daily work plan to the workers

Fixing up appointments

Preparation of Target Report

Planning for production as per the customer orders

Customer care and monthly visit

Preparation of Weekly and Monthly reports

Preparation of Customer report

Collection of delayed payment and Sales Tax forms

Delivery report to the customers

Preparation of Customer Satisfaction Report

Company: Sudarsan Technologies Inc.

Designation: Secretary to the General Manager

April 2000 – May 2002

Job Profile:

Preparation of ISO Documentation

Scheduling daily work plan

Fixing up appointments

Planning for production as per the customer orders

Preparation of Quotations, Purchase Orders, Proforma Invoice and Invoices

Customer care and monthly visit

Preparation of Weekly and Monthly reports

Company: Galada Pharmaceuticals

Designation: Secretary to the Managing Director

Jan 1999 – April 2000

Job Profile:

Scheduling daily work plan

Fixing up appointments

Preparation of Quotations, Purchase Orders, Performa Invoice and Invoices

Customer care

Preparation of Weekly and Monthly reports

Education

Diploma in Commercial Practice (SICE- Taramani) – 1999

Bachelor of Commerce (University of Madras) – 2001

Master of Computer Application (IGNOU) - 2009

Personal Details

Date of Birth: March 12, 1981

Marital Status: Married

Preferred Location: Chennai



Contact this candidate