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Administrative Assistant Office

Spring, Texas, United States
August 13, 2018

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Executive Administrative Assistant

***** ******** ******* ******, ** 77388 832-***-****


Associate in Applied Science Degree

Sam Houston State University

Lone Star College Park University, Tomball, TX

Certification & Certificates

Certified Notary Public, State of Texas

Specialization Certificate

Certificate of Recognition

2012 Administrative Excellence

Office Assistant Certificate

Administrative Support Specialization Certificate

Administrative Assistant Award

Qualifications Summary

Advanced computer skills - including a heightened proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Access), SAP, SharePoint, PCard reconciling, Oracle, Concur Type 65 WPM

Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper, prepare well

researched and accurate documents, managed busy calendars, and efficiently perform other administrative tasks as required

Strong organizational and analytical skills as well as goal oriented and ability to handle multiple tasks-shipping experience

Exceptional communication, interpersonal skills, office etiquette and phone manners, works with confidential documents

Performs well under pressure both independently and as a team player

Excellent coordinating skills and excellent ability to make administrative/procedural decisions and judgments

Professional Experience

Executive Administrative Assistant Hewlett-Packard Inc. Aesbus Houston, TX – 01/2014 – July 2018

Supported VP/GM, 4 directors, domestic and international team

Coordinated international and domestic meetings with directors

Reviewed and submitted monthly expense reports in EEM for VP

Processed passports / travel Visas / travel arrangement for VP and 4 directors

Worked with multiple issues/projects and have the experience/ability to support multiple project administrative obligations/work with minimal supervision / work with confidential documents

Researched on various shipment issues for departmental shipping incidents for international (Taiwan, Spain, Europe, Singapore) shipments via Rosa, Schenker, DHL

Processed departmental new hires, transfers, and moves, HR experience overlooking resumes for particular positions

Scheduled interview for departmental job openings with domestic/international candidates

Coordinated lunch, events and dinners/conference room scheduling/scheduling of ergonomic evaluations

Researched & purchases for team of testing units/reconciled Amex charges on PCard

Approver of SharePoints and owner of 15 PDL’s/ updated organizational charts

Knowledge of internal systems-GRE, ATM, Exchange Admin, My IT, Skype, SmartBuy

Executive Administrative Assistant, CHEVRON PHILLIPS OIL & GAS/People Logics, 01/2013 – 12/2013 The Woodlands, TX

Provided administrative and business support to the Finance/Tax Department management and team

Processing of GST and Excise returns and preparation of returns

Responsible for general administrative duties including answering phones, scanning of documents, creating spreadsheets as needed

Planned and scheduled meetings - video conferences, teleconferences, and net meetings (including international),

Maintained calendar for director/travel arrangements via Concur

Notary Public, State of Texas

Administrative Assistant of VP, Lone Star College-Tomball 02/2012 - 11/2013 TOMBALL, TX

Provided administrative support to the VP of Tomball College

Performed administrative duties such as typing correspondence including highly confidential information answering telephones, assisting visitors

Created and collated meeting materials, ensuring timely distribution and assisting with minute taking

Planned and scheduled meeting – video conferencing, teleconferences, and net meetings

Page 2 Teresa Garcia

Executive Administrative Assistant, REPSOL OIL & GAS CO /Magnum Staffing 1/2010 – 1/2012 The Woodlands, TX

Provided administrative and business support to the director and management team in the Land Department

Planned and scheduled meetings - video conferences, teleconferences, and net meetings (including international), breakfast or lunch preparation. Maintained calendar for director

Coordinated domestic and international travel arrangements (Book flight tickets, arranged for accommodations and reserved car rentals) followed by generating expense reports using Concur

Performed secretarial duties such as typing correspondence (confidential information), answering phone calls, photocopying, mail, scanning, faxes

Proof read bids and highly confidential documents, organized maps by category

Administrative Assistant, COMPAQ COMPUTER January 1997 – December 1998 HOUSTON, TX

Scheduled and maintained calendar for directors and managers

Planned and scheduled meetings, video conferences and net meetings

Coordinated travel arrangements including lodging arrangements

Accountable for generating expense reports for director and managers

Created documents for special events and handled all appropriate arrangements

Submitted facility and requests forms for new hires also arranging training sessions for new hires

Assistant Analyst/Transportation Coordinator COMPAQ COMPUTER SUPERIOR TEMPORARY HOUSTON, TX

January 1996 – December 1997

Reconciled physical inventory to registers for difference cost centers

Downloaded registers to Excel and created spreadsheets for different cost centers

Categorized and transferred the assets accordingly

Write off the depreciated assets

Posted to general ledger

Converted manual to automated reconciliation system of export licenses for Latin America

Balanced orders and shipment spreadsheets in Excel also maintained license database on a daily basis

Responsible for weekly and monthly reports, communicated effectively with carriers

Interpreted letters from Spanish to English


Chevron Phillips Bill Stanley 832-***-****

Lone Star College Dr. Lee Ann Nutt 281-***-****

Repsol Oil & Gas John Trahan 832-***-****

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