Accounts Payable and Acctg. Dept. Support

Janina Backus ***********@*****.*** 619-***-****

PROFESSIONAL SUMMARY

Experience with AP/AR, administrative and finance. Quick Books Pro 2015 Certified. Excellent technical experience using a wide variety of software. Processed multi-million dollar deposit batches. Responsible for implementing a new invoicing system. Confidential and client information management, and outstanding Customer Service.

SOFTWARE

Word

PowerPoint

Outlook

Visio

Millennium

QuickBooks

Authorize.net

ResEx Travel

OnQ

Sage/MAS 500

Excel

JD Edwards E1-Oracle

Adobe Acrobat

Fundraiser

Albia MIP/Sage

PROFESSIONAL EXPERIENCE

FINANCIAL:

Accounts Payable –Check requests, Vendor Invoices, W-9’s, Check Runs, Employee Time Sheets and Expense reports, Capital Appropriation, Entered Engineer and Production Labor costs

Accounts Payable duties with QuickBooks, input invoice data, review daily report, payroll report, general journal report, print, mail and disperse checks, two locations, CC payment documentation

Invoicing AR with QuickBooks; installations, service billing, aging reports, collection calls, updated job status, maintenance contracts, bank deposits, Bank and Credit Card Reconciliations

Perform invoicing in MIP utilizing Grant, GL, Program, Fund Types & Sub-Grant codes with Offsets

Online Quick Books 2018 Enterprise verifying check deposits and customer payments

Audited Timecards daily, adjustments is needed, created payroll reports, and submitted

Cross check and pull Vendor invoices for upcoming weekly check-runs, averaging. 40 per week.

Distribute mail, 3-way matching PO's to invoices and Receiving documents daily.

Accurately audited and prepared allocation breakdowns for Telecom invoices 60+ locations

ADMINISTRATIVE:

Communicated with Internal/External Customers as Receptionist and AR or AP contact

Expedited invoicing, service billing, service maintenance contracts, updated job status and changes

Compiled information by emails, for articles, formatted in MS Word for score’s monthly newsletter

WORK HISTORY-Consultant by Contract

Accounting Clerk, Hotel Investment Grp. Patel & Stillwell LLP (Real Estate Litigation) 07/2018, 8-1-18

Accounts Payable Clerk, Home Start, San Diego, CA 07/2018 - 07-2018

Accounting Clerk, Jobsite Supply, San Diego, CA 05/2018 - 06-2018

Accounts Payable Clerk, JW Floor Covering, San Diego, CA 02/2018 - 03/2018

Accounts Receivable Clerk, Hilton Bayfront Hotel, San Diego, CA 11/2017 - 12/2017

Accts. Rec. Support and Admin. Asst., Sheraton Hotel, Harbor Dr. SD, CA 10/2017 - 10/2017

Post-Closing Documents Asst., Plaza Home Mortgage, SD, CA 12/2016 - 07/2017

Treasury Support Specialist, Guild Mortgage, SD, CA 09/2016 - 10/2016

AP Clerk, Administrative Assistant, Berkshire Hathaway Home Services 03/2016 - 08/2016

Client Contracts Review Assistant, AMN Healthcare, SD, CA 03/2015 - 07/2015

AP Support & Front Desk, Teledyne SeaBotix, SD, CA 09/2015 - 11/2015

AP/AR and Administrative Assistant, SD Regional Airport Authority 04/2014 - 12/2014

Administrative Assistant/Receptionist, Honeywell-Aeronautics, Poway, CA 12/2013 - 04/2014

Administrative Assistant, Direct Hire-Discount Gun Mart, SD, CA 07/2012 - 04/2013

AP Vendor Contact & Front Desk, Pall Corporation, SD, CA 05/2011 - 09/2011

Administrative Assistant, AR, UCSD Temporary Employment Services, SD, CA 11/2006 - 08/2008

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