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Administrative Assistant Office

Location:
Baton Rouge, Louisiana, United States
Posted:
August 14, 2018

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Resume:

Stephanie A. Fugler

**** ********* *****

Baton Rouge, LA 70815

Cell: 225-***-**** Home: 225-***-****

Email: ac6n27@r.postjobfree.com

https://www.linkedin.com/pub/stephanie-fugler/a3/119/400 Education:

University of Oklahoma

Norman, OK

Master's Degree 12/1992

Major: English Literature

University of Denver Summer Publishing Institute

Denver, CO

Certificate of Completion 8/1992

Book Publishing

Baylor University

Waco, TX

Bachelor's Degree 12/1988

Major: English / Political Science

Employment:

U.S. Department of Homeland Security/ Federal Emergency Management Agency Baton Rouge, LA 11/2016 – 03/2018, Human Resources Specialist, Reservist/ Local Hire Provided orientation to agency disaster reservist employees and assistance with enrollment in benefits. Entered and maintained employee records in the FEMA Deployment Tracking System (DTS). Created standard reports from DTS data and distributed them to senior and section management. Created deployment requests in DTS to bring personnel to work at the Joint Field Office. Assisted employees with enrollment in US DOL ECOMP system for Worker’s Compensation claims. Maintained the Signature Authority matrix for DR-4277 and DR4345 and the HR information table. Miscellaneous clerical duties as assigned.

Learning Sciences Corporation Baton Rouge, LA 11/2015 – 05/2016, Administrative Assistant/ Office Manager Edited instructional materials.

Proofread production and narration scripts.

Assisted with collection and interpretation of data for research projects. Ran background checks, processed I-9s, and assisted with onboarding for new employees. Organized and maintained the office files and supplies. Chicago Bridge & Iron, Inc./ The Shaw Group, Inc. Baton Rouge, LA 02/2010 – 09/2014, Human Resources Shared Services Representative 2 / Human Resources Assistant Entered direct deposits account information into JDE and troubleshot issues, when necessary. Answered service desk calls.

Sorted and scanned personnel files for inclusion into the WebTop digital archive system and audit digital files for readability and completion.

Organized and implemented the batch processing system, which reduced the amount of time Business Unit representatives used to submit documents to the Imaging Department by over 50%. Developed the online training system which instructed Business Unit representatives in how to submit documents to the Imaging Department using the batch processing procedures. Prepared documents for mailing for the Leave of Absence Department. U.S. Department of Homeland Security/ Federal Emergency Management Agency Baton Rouge, LA 05/2006 – 03/2009, Operations Section Administrative Support Assistant, Katrina CORE employee Prepared correspondence, reports, forms, and requisitions. Prepared statistical information for the Section Chief’s weekly briefing to senior management. Developed an activity tracking and reporting system for the Operations Accountable Property Retrieval project. Collected and reviewed activity information for preparation of weekly reports and Action Plan meetings. Organized and maintained files, records, manuals, and other related materials. Received mail and routed it to the appropriate person for action. Coordinated meetings and conference calls.

Received phone calls and visitors and referred them to the appropriate individual. Provided regular updates to other Sections regarding inter-office matters. Developed standardized reports for the Louisiana Critical Information Interface (LaCII) system and wrote the corresponding User’s Guide for the Inter-Governmental Affairs office. Compiled the mailing and email distribution lists for the Inter-Governmental Affairs Recovery Resource Fair project.

Assisted other offices within FEMA with various projects on an as-needed basis. U.S. Department of Homeland Security/ Federal Emergency Management Agency Baton Rouge, LA 02/2006 - 05/2006, Planning Section Reports Specialist, Local Hire Assisted with the collection, analysis, and presentation of information for the Situation Report, the Strategic Timeline, and ad hoc documents as requested.

Coordinated training manuals for inter-office use. Maintained the information table and scheduled the use of conference rooms. Organized files for the Planning Support Unit.

Express Personnel Services Baton Rouge, LA 09/2005 - 02/2006, Temporary employee -- assigned to the FEMA Joint Field Office

Received phone calls and visitors and referred them to the appropriate individual. Provided clerical and administrative support to all staff members of the Equal Rights Office at the FEMA Joint Field Office in Baton Rouge, Louisiana.

Maintained the Equal Rights Office log of EEO cases. Assembled Equal Rights training materials for the FEMA Joint Field Office Training Department and information packets for the Disaster Response Centers.

Keenan Staffing Baton Rouge, LA 02/2004 - 09/2005, Temporary Employee Provided clerical support to the office staff on an as-needed basis. Processed applicants for employment.

Administered skills assessment tests.

AT&T (dba Cingular Wireless) Baton Rouge, LA 08/2003 - 02/2004, Clerk Created monthly report cards for the Technical Support department using Excel and Crystal Reports. Updated daily attendance data and created and maintained employee files for the Attendance department. Processed all incoming deliveries and mail.

Various temporary agencies Baton Rouge, LA 08/2002 - 08/2003, Temporary employee Edited and produced modified PEPA survey reports for production as .pdf files for one engineering firm and assisted another through the closing process of their local office. Processed applicants for an employment agency.

Chef John Folse & Company, Inc./ White Oak Plantation Baton Rouge, LA 03/2002 - 07/2002, Administrative Assistant

Received phone calls and visitors and referred them to the appropriate individual. Provided secretarial support to all members of the management staff. Managed the company database in Act! and troubleshot the office computer system. Fels Hotel Group/ Universal Plaza, Inc. Baton Rouge, LA 03/2000 - 03/2001, Administrative Assistant Received phone calls and visitors and referred them to the appropriate individual. Provided administrative support to all members of the management staff. Produced promotional materials, forms, leases and standard correspondence using Word, Excel, Lotus, Adobe Photoshop and WordPerfect.

Managed the company database in Act!, the office filing system, and the maintenance request log. Assisted the Controller with A/P data entry and file maintenance. Louisiana Title Services Baton Rouge, LA 11/1999 - 03/2000, Receptionist Performed all receptionist duties.

Provided clerical support for the accounting, property management, and post-closing departments. The Covington Company Oklahoma City, OK 07/1998 - 12/1998, Receptionist/ Secretary Received phone calls and visitors and referred them to the appropriate individual. Built and maintained the sales statistical database in Microsoft Access. Researched individual and group real estate listings on the MLS system. Typed contracts and standard correspondence.

Prepared and tracked regular advertisements and designed promotional flyers in Microsoft Word. Robert Half International (dba OfficeTeam) Oklahoma City, OK 05/1997 - 07/1998, Temporary employee Compiled and maintained lists of insurance certificates, security codes, project progress reports, and maintenance requests in Microsoft Excel for a property management company. Built spreadsheets in Lotus for tracking projects and purchase expenditures for a state agency. Mardel Christian & Office Supply Oklahoma City, OK 09/1995 - 02/1996, Book Department Manager Coordinated the ordering, pricing, placement and return of inventory. Followed-up customer service requests.

Bollinger’s Books & Espresso Café Oklahoma City, OK 03/1993 – 09/1995, Customer Service Manager Coordinated the fulfillment of all individual and corporate inquiries and orders. Performed extensive customer service.

References:

Gwen Blount, Human Resources Shared Services Representative 4, Chicago Bridge & Iron, Inc., 225-***-**** Jennifer Hayes, Human Resources Shared Services Representative 3, Chicago Bridge & Iron, Inc., 225-***-**** Mark Dickeson, Operations Section Chief, U.S. Department of Homeland Security/ Federal Emergency Management Agency, 770-***-****

Louis Simoneaux, Deputy Operations Section Chief, U.S. Department of Homeland Security/ Federal Emergency Management Agency, 601-***-****

Stacey Webb, Operations Specialist, U.S. Department of Homeland Security/ Federal Emergency Management Agency, 601-***-****

Skills: Microsoft Office, Outlook, Visio, and Sharepoint, Adobe Acrobat, JD Edwards, BaseCamp, and FunctionFox.



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