Office Assistant

David Ferdinand

*** ****** ******, *** **, Brooklyn, NY 11237 ***********@*****.*** 646-***-****

Computer, Copy Center Operations & Other Relevant Skills:

MS Word, Outlook, Excel, PowerPoint; Lotus, Law 5.0, Xerox Free Flow, Xerox Versant and Nuvera copiers, Adobe Acrobat X Pro, Mac, Adobe InDesign, Safari, Font Explorer, Adobe Reader, Preview, Adobe Acrobat Pro, Adobe Bridge CS6, Adobe Illustrator CS6, Canon oversize Image copier PROGRAF IPF 650 and IPF 750, Docuware, IPRO, Ribstone, eCopy Scan, Law PreDiscovery, Softheon, Batch Process, Print Conductor, Hyperlinks, Zip Files, Imaging, Xante Envelope Press, Copying and Scanning, PDF files loads, knowledge of color/digital/black and white copiers, Legal Key version 3, Accutrac, Correspondence and Litigation. Calibrate color copiers, import and export documents, GBC CombBind, Spiral Wire Binding, P-Coil, VeloBind, Acco-Bind, 3-Ring B, Shrink wrap, padding, perforating, book binding, laminating, sort mail, deliver mail, oversee Quality Control-Excellent Customer Service Skills, Computer proficient, excellent verbal and written skills, proficient with Pitney Bowes, Neopost Postage Machines, FedEx and UPS programs. Able to multi-task, work individually or as a team player.

Education:

PSI Institute, New York, NY (Graduated with Certificate in Computer Programming/Word and Data Processing).

New York School of Printing, New York, NY (Graduated with Certificate in Photography and Offset Press).

Work Experience:

UJA Federation/Access Staffing New York, NY 10/17 – 3/18

Facilities Assistant

Daily maintenance and cleaning, scheduled repairs and specialized services

Set up and maintained A/V equipment. Changed light bulbs, placed service calls on appliances for service.

Assisted in coordinating relocations of up to 300+ people, including files and furniture reconfiguration.

Prepared monthly operating reports and budget variance reports for senior management.

Prioritized work assignments by analyzing scope, importance, and deadlines.

Screened incoming mail, voice mail, and email when appropriate.

Coordinated with local building and safety agencies as organizational facilities representative.

Stock miscellaneous consumables and supplies in kitchens and pantries, stock bathroom supplies.

Keep up appearance of office, e.g., spot clean carpet, walls, glass doors.

Liaison between building maintenance and outside vendors.

Marsh & McLennan/C&W Services New York, NY 5/17 – 8/17

Print Production Associate

Operated all Xerox color and B&W copiers. Models Versant 2100 Press, C70 and 4170. Maintained several copiers on 23 floors daily. Ordered supplies, changed toner when needed and clear paper jams daily. Operated the Xerox Free flow make ready, D125 B&W and the Versant 80. Laminated all finishing and binding.

Operated large cutters and the HP oversize printer. Completed quality check for all outgoing work before delivering it. Sorted and delivered mail when needed. Scanned documents using Adobe Acrobat and Ipro programs. Burned cd’s and dvd’s when needed.

NYC District Attorney/The Premier Group New York, N.Y. 9/16-12/16

Admin Assistant/Print Production Operator

Printed all briefs, training manuals, H.R. brochures & pamphlets, Appeal docs, Grand Jury docs, Record docs, Special Litigation docs, Security docs, Subpoena docs, Order of Protection forms & docs, Court room docs, Racket dept. docs, Interview books, District Attorney Manuals & docs. Made copies of Mini-books, and Pitch books in color with tabs.

Operated Xerox Free flow make ready, D125 b&w copier, Versant 80, C70 and 2100 color copiers. Completed all binding and finishing, laminated docs, Cut down books and docs to required size. Operated large cutters and book binders.

Assisted attorneys in several courts in New York City with court and case documents.

NYC Dept. of Planning/Complistaff

Office Services/Facilities Associate New York, N.Y. 3/16-7/16

Inspected office premises, appliances, and equipment to identify areas require maintenance and report to my manager.

Moved furniture, file cabinets and office equipment, hang pictures, window blinds, assemble cabinets and desks

Reviewed with manager all request for upcoming repairs, moves, renovations and or relocations of staff as needed.

Coordinated and assist building maintenance with with removal of large pieces of trash, garbage, furniture and metals.

Changed light bulbs in light fixtures. Maintain supplies inventory and order supplies, after approval is given (including replenish all pantries utensils, cleaning supplies. Check all incoming orders to make sure that items ordered are correct.

Provided back-up support for receptionist, Telecommunications Technician for setting up and breaking down audio.

Operated Xerox b&w D125, color 800 series copiers. Completed all finishing and binding. Deliver completed work.

Sorted and delivered mail daily to staff and departments daily. Monitored copiers/fax equipment to ensure efficient operation.

CBRE/Career Group

Office Services/Facilities New York, N.Y. 7/15-2/1б

Scanned documents using Adobe Acrobat, processed print jobs from emails and attachments, also Q.C.

Copied, binded, laminated, and cutting all jobs to completion. Burned CDs/DVDs from network drives.

Ran high volume Canon, Ricoh, and Xerox copiers in a very faced past environment, Ran Pitch Books daily.

Printed files in Excel, Word, and PowerPoint. Batch Printing and Electronic Bates stamping.

Monitored all convenience copiers daily. Changed and added Toner when needed. Cleared paper jams.

Ordered supplies for copiers and paper supply. Logged in incoming work and outgoing completed jobs.

Delivered and sorted mail daily, logged incoming FedEx, UPS, and DHL packages. Processed outgoing mail, FedEx, UPS, and certified mail daily. Logged in all outgoing and incoming messenger request daily.

Set-up conference room meetings and break-downs. Ordered food for meetings and brokers, ordered supplies for conference rooms, pens pads etc. Took inventory weekly and managed all stock room supplies.

Maintained 14 pantries daily, ordered coffee, milk, knives, spoons, paper towels, etc. when needed. Cleaned all refrigerators weekly, took out garbage in 14 pantries daily, cleaned all counters and appliances.

Knowledge of Xerox Color 1000, 800, D75 Press, J175, 4127, Canon 800, C9075, C7055, 7095,C7105.

DTI/Rockefeller Foundation

Facilities & Administrative Assistant New York, N.Y. 3/14 – 2/15

Processed all invoices and monthly statements from vendors. Reviewed incoming invoices for accuracy of orders. Performed monthly inspections in the rest rooms, and put visitors in our computer system for entry to building. Liaison with vendors as necessary.

Entered reservations and coordination of conference rooms’ event. Placed services calls to vendors.

Researched any discrepancies regarding payments to accounts. Followed up on orders and deliveries.

Coordinated and schedule maintenance repairs. Implemented waste & recycling programs.

Operate Canon Color Image Press C6010, Canon B&W Image Press 1110, Duplo DC-615 Slitter/Cutter/

Creaser, GBC, Velo, Coil, Wire Bind, Industrial Shredder, all Canon Color/ Black & White copiers daily.

Handled all maintenance requests as needed, office moves, picture hanging, put together and take apart wall units, operate dish washers, water spills, change furniture, fix sliding doors in office and departments.

Utilize the Work Command Station, Fiery, Drill Press, Scanners with Flatbeds, Horizontal Folder/Scorer.

Place service calls on copiers, printers and finishing equipment as needed. Set up projectors, flip charts.

Sorted and delivered mail, processed FedEx, UPS, DHL outgoing packages, added postage to USPS mail daily. Logged in messenger deliveries outgoing and incoming, FedEx, UPS, DHL and certified mail.

Prepared all outgoing pouches daily. Took mail to Post Office at the end of the day. Ran hourly mail runs.

Ordered supplies from FedEx, UPS, DHL and USPS as needed, up kept inventory.

Swiss Post/Resources

Color Print Shop Operator New York, N.Y. 4/13 – 11/13

Scanned and copied all documents on Ricoh Copiers, change toner when needed, place service calls, ordered paper.

Printed Pitch Books and presentations for meetings. Made deadlines, and turnaround time while under pressure. Use wire bind, P-coil, GBC spiral combs, velobind, 3-hole punch.

Performed inventory of printing/binding materials, delivered paper, and maintain cleanliness of storage rooms.

Made name plates for offices, cubicles and departments in 5 buildings using Gerber GSX 5.0 Plus printer.

Accessed print jobs from emails, troubleshooting equipment problems, and prioritize work daily, Quality control.

Operated all Ricoh copiers, models C751ex, Pro 1357 ex, and C5100 color, cutters, padding machines.

Trained a staff of 7 co-workers on how to operated Ricoh color, Black & White copiers, binding, Cutting machines.

Name Plate making using GSX 5.0 Plus program, Padding machine, and Laminating.

Holtz Rubenstein Remininck LLP (Contract Assignment)

Copy Operator/ Mailroom Clerk/ Office Assistant New York, NY 9/12 – 2/13

Assisted in Accounting Firm’s everyday office operations exercising multiple responsibilities.

Scanned documents in to go file room Archives and copied, scanned, and bind financial statements.

Operated, and maintained all Canon copiers, fax machines, and office scanned documents daily.

Sorted mail and distributed daily to offices and departments and ordering all supplies and inventory stock.

Processed FedEx, UPS, DHL, and mailed outgoing mail on a daily basis.

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