Administrative Assistant Accounts Payable

REBECCA ROWLAND

903-***-****

************@*****.***

Self-motivated, dedicated and focused Administrative Assistant/Bookkeeper who excels at prioritizing, completing multiple tasks simultaneously and thorough follow through to achieve company success. Goal oriented and driven professional seeking a long-term employee-employer position with a stable and well established and successful company.

EXPERIENCE

MAY 2018-PRESENT

OFFICE AND ACCOUNTING COORDINATOR

BEAVERS CONTRACTING, L.L.C.

ACCOUNTS PAYABLE: RECEIVED AND ISSUED PAYMENTS ON ALL INVOICES TO VENDORS;

•BALANCE AND RECONCILE BANK, CREDIT CARDS, VENDOR ACCOUNTS AND ASSET AND LIABILITY ACCOUNTS WITHIN QUICKBOOKS;

•SET UP AND MAINTENANCE OF EMPLOYEE NEW HIRE PAPERWORK AND EMPLOYEE FILES;

•ISSUE WEEKLY PAYROLL AND EMPLOYEE EXPENSE REIMBURESEMENTS FOR ALL EMPLOYEES;

•PAYROLL TAXES (941, 940, TEXAS UNEMPLOYMENT AND FEDERAL UNEMPLOYMENT) AND RECONCILIATIONS;

•UTILIZE NUMEROUS REPORTS TO KEEP TRACK OF CASH FLOW;

•ENSURE ALL COMPANY MEMBERS AND MANAGERS ARE AWARE OF AND COMPANY STANDING ON BILLS DUE, LIABILTY ACCOUNT, ASSETS OWNED AND AVAILABLE CASH FLOW;

•PREPARED AND SUBMITTED ALL BONDING DOCUMENTATION TO GOVERNMENTAL AND MUNICIPALITY AUTHORITIES;

•RESPONSIBLE FOR PREPARATION, MAINTAINCE AND FOLLOW UP ON CONTRACTED GOVERNMENT (NRCS AND NCTCOG) PAY APPLICATIONS FOR JOB PROGRESSION THROUGHOUT ENTIRETY OF CONTRACT;

JANUARY 2015 – DECEMBER 2016

ACCOUNTING SPECIALIST AND HUMAN RESOURCE MANAGER CROSS ENERGY SOLUTION, LLC

•ACCOUNTS PAYABLE: RECEIVED AND ISSUED PAYMENTS ON ALL INVOICES TO VENDORS;

•BALANCED AND RECONCILED BANK, CREDIT CARDS, ASSET AND LIABILITY ACCOUNTS WITHIN QUICKBOOKS;

•EMPLOYEE NEW HIRE PAPERWORK AND SET UP IN PAYROLL;

•WEEKLY PAYROLL ISSUED FOR ALL EMPLOYEES;

•PAYROLL TAXES AND RECONCILIATION;

•UTILIZED NUMEROUS REPORTS TO KEEP TRACK OF CASH FLOW;

•ENSURED ALL COMPANY MEMBERS AND MANAGERS WERE AWARE OF AND WHERE THE COMPANY STOOD ON BILLS DUE, LIABILTY ACCOUNT STANDING AND AVAILABLE CASH.

AUGUST 2013 – OCTOBER 2014

ADMINISTRATIVE ASSISTANT/ACCOUNTING CLERK

LA REVE CONSULTANTS CORPORATION (LAID OFF DUE TO BANKRUPTCY)

•PERFORMED ALL ADMINISTRATIVE ASSISTANT TASKS AND RESPONSIBILITIES;

•ACCOUNTS PAYABLE: RECEIVED AND ISSUED PAYMENTS ON ALL INVOICES TO VENDORS AS NOTED BY CONTROLLER;

•BALANCED AND RECONCILED BANK, CREDIT CARDS, ASSET AND LIABILITY ACCOUNTS WITHIN QUICKBOOKS;

•BI-WEEKLY PAYROLL FOR OVER 50 HOURLY EMPLOYEES INCLUDING PAYROLL TAXES AND RECONCILIATION;

•UTILIZED NUMEROUS REPORTS AS NEEDED BY CONTROLLER;

JUNE 2011 – MARCH 2013

UTILITY CLERK

CITY OF WEST TAWAKONI

•ACCOUNTS RECEIVABLE: GENERATED AND DISTRIBUTED ALL CUSTOMER UTILITY BILLINGS AND LATE PAYMENT NOTICES;

•ACCOUNTS PAYABLE: COLLECTED AND APPLIED ALL CUSTOMER PAYMENTS TO ACCOUNTS ON A DAILY BASIS INCLUDING RECONCILED ACCOUNTS AND PAID ALL CITY VENDORS USING QUICKBOOKS FOR ENTIRE MUNICIPALITY;

•PREPARED AND RESPONSIBLE FOR DAILY BANK DEPOSITS AND BALANCED AND RECONCILED CASH AT END OF DAY CLOSING;

•ASSISTED CITY SECRETARY IN SET UP AND ATTAINMENT OF BONDS FOR VARIOUS CONSTRUCTION BID PROJECTS INCLUDED VERIFICATION AND MAINTAINCE OF ALL BONDING REQUIREMENTS FOR CONTRACTORS AND VARIOUS BUILDERS WITHIN THE CITY LIMITS;

•RECONCILED AND PAID PAY APPLICATIONS FOR PAYMENTS ISSUED BY THE MUNICIPALITY TO VARIOUS CONTRACTORS AND BUSINESS OWNERS.

JUNE 2004-MAY 2011

ASSISTANT CITY SECRETARY

CITY OF QUINLAN

•ACCOUNTS RECEIVABLE: GENERATED AND DISTRIBUTED ALL CUSTOMER UTILITY BILLINGS AND LATE PAYMENT NOTICES, TRAINED ALL PERSONNEL AND DIRECTLY SUPERVISED AND MANAGED;

•ACCOUNTS PAYABLE: COLLECTED AND APPLIED ALL CUSTOMER PAYMENTS TO ACCOUNTS, TRAINED ALL PERSONNEL AND DIRECTLY SUPERVISED AND MANAGED;

•RECONCILED AND RESPONSIBLE FOR ALL MONTH END JOURNAL ENTRIES IN QUICKBOOKS FOR ENTIRE MUNICIPALITY;

•ISSUED ALL BUILDING PERMITS, SCHEDULED INSPECTIONS AND HANDLED ALL ISSUES RELATED TO CONSTRUCTION, COMMERICAL AND RESIDENTIAL, WITHIN THE CITY LIMITS IN ACCORDANCE WITH MUNICIPALTY CONSTRUCTION SPECIFICATIONS AND RULINGS;

•CREATED AND MAINTAINED CITY MAP OF ALL WATER, SEWER LINES, METERS, MANHOLES AND UTILITY PIPING USING ARC GIS MAPPING SYSTEM. THIS WAS THE FIRST MAP EVER CREATED AND IS STILL UTLIZED TODAY;

•BI-WEEKLY PAYROLL FOR ALL CITY EMPLOYEES AND CITY OFFICIALS INCLUDING PAYROLL TAXES AND RECONCILIATION.

GRADUATED FROM LONE OAK HIGH SCHOOL IN 2001. ATTENDED TRINITY VALLEY COMMUNITY COLLEGE PURSUING AN ASSOCIATES AND TRANSFERRED TO ONLINE UNIVERSITY OF PHOENIX. HAVE NOT COMPLETED ASSOCIATES TO DATE.

References available upon request (personal and professional)

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