Resume

Sign in

Executive Secretary/HR/Recruitment Coordinator

Location:
Doha, Doha, Qatar
Salary:
QAR 7000
Posted:
September 29, 2018

Contact this candidate

Resume:

MARIE NOR YBAÑEZ OVILLE

Contact Details:

****-**** / ****-****

ac670j@r.postjobfree.com

Qualifications:

Bachelor of Science in Accountancy

****-****, ********** ** ****

Sanciangco St., Cebu City, Philippines

Additional Coursework and Training:

• Telephone Service Skills Program

Conducted by COMMUNIQ8 IT

Directories Philippines Corporation, Makati City

February 23-24, 2005

Program Objectives:

Facilitate a call using a standard opening / closing spiels

Manage the call flow per bucket

Handle complaints, excuses & delaying tactics

Get the client’s commitment to pay

Parsons International Training and Course:

• Integrity Training

• Slips, Trips and Falls

• Export Controls Compliance

• Safety Scanning or Situational Awareness

• Social Media Training Series

• Fire Warden Course

• Cybersecurity Awareness Training

• Basic First Aid and CPR Training (2018-2019)

Awards Received /Achievements:

• Academic Scholar

• Lakandiwa Scholar

• Journalism Award

Computer/Software Skills:

• Windows Application (Outlook, Excel, Word,

PowerPoint and Access)

• Windows Office Software

• Adobe PageMaker, Corel Draw

• Citrix (ACCPAC PROGRAM

• ACONEX and PAR-Docs

Language:

English, Tagalog, Cebuano

EXPERIENCE PROFILE

Miss Marie Nor Oville is proactive and highly skilled Executive Secretary, Hr/Recruitment Coordinator and Credit and Collection Specialists. Had 16 years

combine experience in the Philippines & MEA region. She will be most suited for the position of Executive Secretary, Program Administrative and Support, HR

Admin, Recruitment Coordinator, Accounting Assistant and Credit and Collection Specialist.

CAREER SUMMARY AND SKILLS

• Administrative professional offering

experience in self-directed position requiring

effective, efficient and attentive support,

secretarial, accounting works and

administrative abilities, proven interpersonal,

communications and multi-tasking skills,

adaptable team player, recognized for

willingness to learn and teach newly acquired

skills.

• Demonstrable experience as an Executive

secretary and administrator within a fast paced

and demanding project management and

consultancy environment

• Proficiency in both written and spoken English

• Strong organizational skills, meticulous and

self sufficient

• Self-motivated and resourceful

• Ability to maintain strong relationships both

internally and externally

• Demonstrable experience of being able to

achieve tight deadlines and multi-task.

• Strong, Proficient and Advanced level of MS

Office capabilities suite using Windows

Application Software (Microsoft Outlook,

Excel, Word, Access and PowerPoint),

Windows Office Software, Adobe PageMaker,

Corel Draw and CITRIX (ACCPAC

PROGRAM), ACONEX, PAR-Docs,

Accounting Software (Tally, Peach Tree and

Smart minds) and internet savvy and related

word processing, spreadsheet, and database

software.

MARIE NOR YBAÑEZ OVILLE

OBJECTIVE

To obtain a position that will allow me to utilize my education and work experience for the benefit of the company as well as for personal growth and

professional advancement in the field of Office

Administration, Project Support Services, Accounting, Document Control, Project Coordination, System

Support and Project Management and Construction

Management.

PROJECT EXPERIENCE

PARSONS INTERNATIONAL LIMITED INC.

Qatar

August 2017- until present

Project: AL BUSTAN STREET NORTH (P007 C7 P2)

Client: ASHGHAL

Project Role: Project Secretary cum Document

Controller

Duties and Responsibilities:

• Performs high-level full secretarial and

Document Controller support to the project

team and department to ensure the smooth

running of the department operations.

• Maintains daily records of Resident Engineers

and Inspectors Reports.

• Creating and maintaining team-related

schedules and contact lists: vacation

schedules, emergency contact lists, mail lists,

telephone lists, Travel Request database,

Leave database, etc.

• Performs Document Control tasks such as

uploading minutes of meeting using PAR–

Docs.

• Receiving and distributing of documents and

RFIT’s to responsible engineers for review and

information.

• Maintains a proper and user-friendly filing and

document control system for recording and

tracking of all documents for the project team

and department.

• Booking meeting rooms and conference

facilities.

• Ordering and maintaining inventory of

stationery, equipment, and other

consumables.

• Manages and distributes information within the

office.

• Performs other responsibilities associated with

this position as may be appropriate.

PARSONS INTERNATIONAL LIMITED INC.

Qatar

December 2014 – July 2017

Project: LUSAIL DEVELOPMENT CITY

Client: LREDC

Project Role: Program Administrative and Support

Specialist

Duties and Responsibilities:

• Provided high-level Administrative Support to

Senior Project Manager (Utilities, Testing and

Commissioning and Interface Team) and

Associate Project Manager’s and Assistant

Construction Manager’s.

• Acted as Reliever to the Office Manager when

on leave.

• Performed clerical functions that helps achieve

specific program goals and plans. (Includes

maintaining the SPM calendar and arranging

for travel; scheduling internal and external

meetings; drafting, editing and proofreading

correspondence.

• Monitored all incoming through ACONEX and

download for distribution.

• Maintained the Invoices (Quality Check) From

T&T (Cost Consultant) for Commercial

Signatures and Program Director and for

releasing.

• Gathered statistics and general data; reviews

and combines this information into established

reports for use within and outside the unit. May

develop new reports or revise existing reports,

as directed.

• Distributes reports as directed by SPM.

• Worked closely with immediate supervisor in

tracking timeliness of performance appraisals

and preparing documents related to personnel

actions.

• Performed other responsibilities associated

with this position as may be appropriate.

QATAR BUILDING COMPANY

Qatar

September 2013- August 2014

Role: Recruitment Coordinator

Duties and Responsibilities:

• Approached shortlisted candidates by emails

and phone calls.

• Filled in candidates’ information sheet with

quality-focused data entry.

MARIE NOR YBAÑEZ OVILLE

• Scheduled & coordinated interviews for

candidates.

• Filled in interviews results sheet.

• Draft job offers and communicate/follow up

with successful candidates.

• Follow up with selected candidates on: offer

acceptance, papers collections for visa

processing, and joining date.

• Sent regret emails to unsuccessful candidates.

• Update recruitment progress sheet.

• Ensure necessary documents for visa

processing are complete and submit the same

to personnel section

• Follow-up with Personnel Section on visas

issuance, and candidates’ arrival & site

deployment.

• Handled CVs Database & hard copies filing.

QATAR OSHA TRADING AND CONTRACTING WLL

Qatar

February 2010- August 2013

Role: Executive Secretary cum Accounting Assistant Duties and Responsibilities:

Executive Secretary

• Delivered administrative support to President,

CEO and VP’s.

• Creates and maintains confidential records,

documents, reports and correspondence, filing

and sorting.

• Receive, direct and relay telephone messages

and fax messages.

• Responsible for drafting, editing and

completing general correspondence.

• Served as primary resource for the department

staff with general issues and concerns,

maintain a variety of files and records for

information.

• Coordinating and organizing

meetings/appointments schedules.

• Preparing notices and minutes of meetings

and ensuring correct and timely dissemination

of documents.

• Maintained diary and scheduling appointments

for the VP’s and Projects.

• Typing a variety of documents for the project

team.

• Sorting all company mail and respond to letters

that are of routine nature.

• Responsible for flight bookings of President

and VP’s.

• Typing various kinds of contracts and proposal

for the project.

Accounting Assistant

• Delivered accounting support to Chief

Accountant.

• Verifying and managing disbursement of petty

cash.

• Responsible for preparing with entering of

payroll timesheets.

• Processed payments and documents such as

invoices, journal vouchers, employee

reimbursements, and statements.

• Inventories office supplies and equipment;

prepares and submits orders for purchase.

• Monitored and reviewed of outstanding

invoices with prompt resolution of queries.

• Ensuring all supplier invoices are filed

accurately and timely.

• Prepared cheques and associated reports, as

required in accordance with agency schedules.

MAARS RESOURCES WLL

Qatar

June 2008- November 2009

Role: HR/Recruitment Coordinator cum Accounting

Assistant

Duties and Responsibilities:

HR/Recruitment Coordinator

• Delivered administrative support to CEO

• Responsible for Coordinating employee on-

boarding including maintaining employment

contract and orientation material.

• Served all general admin duties like invoicing,

filling, data entry, answering phone calls etc.

• Responsible for drafting, editing and

completing general correspondence.

• Developed and maintained confidential or

complex records.

• Performed duties involving processing of visa

and other applications for various types of

permits and licenses.

• Performed general HR support task.

Accounting Assistant

• Delivered accounting support to Accounts

Manager.

• Responsible for preparing with entering of

payroll timesheets.

• Responsible for issuing payment voucher and

cheque.

• Summarized receivables by maintaining

invoice accounts; coordinating monthly

transfer to accounts receivable account;

verifying totals; preparing report.

• Maintained accounts receivable customer files.

MARIE NOR YBAÑEZ OVILLE

DIRECTORIES PHILIPPINES (THE YELLOW

PAGES)

Philippines

February 2005- April 2008

Role: Credit and Collection Specialist

Duties and Responsibilities:

• Closely monitor accounts and timely collect

payments via phone call, email and fax

correspondence.

• Responsible in analysis of accounts and to

establish problem accounts to apply

appropriate actions to minimize bad debts.

• Reviews and monitors assigned accounts and

all applicable collection reports for collection

effort and administers credit and collection

program following established policies and

procedures.

• Liaise closely with Sales Team to assist

collection, to update account’s credit status

and to provide report for potential

leads/advertisers.

• Evaluate each account status according to

their credit standing, handle credit control, to

assess and recommend for cancellation or

approval.

• Assist in recommending, implementing and

communicating credit and collection policies,

procedures or programs to clients and Sales

Advisors.

• Provides account reconciliation to facilitate

collection and recommend accounts with

complaint cases to hold dispatch of billing

statement, collection notices and interest

computation.

• Identify issues attributing to bad debts and

discuss with the Credit Control Manager to

recommend possible payment program or

arrangement.

• Monitors receipt of billing statement, collection letters/notices to ensure clients are billed and

reminded in an accurate and timely manner.

• Investigate billing with discrepancies and

responsible for reconciliation and

recommendation for adjustment in an accurate

and timely manner.

• Responsible in updating clients’ information

and collection status to SAP System – Account

Information System.

• Handle and investigate accounts with Legal

notice for efficient debt recovery and evaluate

accounts recommended for legal or for written

off.

• Complied with quality system requirements in

performing the duties and responsibilities.

LOALDE ALDEGUER

Philippines

January 2004- January 2005

Role: Costing Clerk cum Accounting Assistant

Duties and Responsibilities:

• Responsible for preparing records of standard

costs and values for items

such as raw materials and packaging supplies.

• Responsible for recording cost variations and

contract price movements.

• Prepared reports of total costs, inventory

adjustments, selling prices or profits.

• Provide information to assist in determining

selling prices of products

and for calculating quotations and tenders for

future business.

• Responsible for preparing reports of total

costs, inventory adjustments,

selling prices or profits.

HEXAGON GROUP OF COMPANIES

Philippines

January 2001- December 2003

Role: Executive Secretary cum Accounting Assistant Duties and Responsibilities:

• Report Directly to the CEO.

• Received, direct and relay telephone

messages and fax messages

Maintained the general filing system properly,

records organized and available as necessary.

• In charge for Sales Department.

• Assumed responsibility for departmental

accounting records.

• Managed accounts payable, accounts

receivable, and payroll departments.

• Responsible for monthly physical inventory of

stocks.

• Performed general office duties and

administrative tasks.

• Monitored and recorded company expenses.

• Ensured compliance with accounting

deadlines.



Contact this candidate