NAME: SAMAR ALAM ac66sf@r.postjobfree.com ****-**11070364

Profession: HR & ADMIN/Translator / Document Controller / Administrator (Bilingual-Arabic-English) Specialisation: Arabic / English

Position in Firm:Document Controller

Years of Experience: 18 years (with different countries with different postion). Year of Birth : 1973 Nationality: Indian Languages : Arabic / English,Hindi

Education: B.A. (Hons.) from JamiaMilliaIslamia University, India

Key Qualifications: Diploma Computer in Application WORK EXPERIENCE DETAILS:

PARSONS BRINCKERHOFF

RABIGH POWER PLANT NO. 2,

Client: Saudi Electricity Company

RABIGH, JEDDAH, K.S.A.

PERIOD: Feb, 2014 till 18 Jan 2017

Administrator / Document Controller / Translator

To provide confidential administrative support to the Project Manager (SEC/PB).

Daily routine work for the Project Manager, Generation Operation Sector, GTS Department, Services Division, System Control & Transmission Department.

Yearly English/Arabic Technical Reports of the various Department for submission to the higher authorities.

Yearly budget for manpower etc.

Preparation and maintenance of all filling systems and documentation of work on various projects.

Responsible for development and maintenance of computerized Data Base for the entire project, incoming and outgoing correspondence etc.

Responsible for logging and retrieving of all sort of data related to the project.

Responsible for processing and record keeping of all the correspondence

/documents going to Client regarding Report, letters, Faxes and E-mails etc.

Processing of weekly/monthly Time Sheets for all the staff working in the Department.

Responsible for preparing presentation for different meetings.

To take care of incoming and outgoing correspondence/documents.

Responsible for routine correspondence of routine matters.

Update of complete database record for the manpower working in different power plants and at various locations in the Western Region Branch.

English / Arabic correspondence within & outside the kingdom of Saudi Arabia.

Strong liaison and negotiation skills across all staff and customer levels.

Accustomed to working under pressure using own initiative, is ambitious and highly motivated having demonstrated the ability to work within a team, liaising with colleagues up to and including senior management levels.

Manages and maintains the office, including monitoring and ordering stationery needs.

Manages general correspondence, postage, company documents, statements and reports.

Manages all financial matters, which include: payables and receivables, journals, daily balancing.

Monitors staff absence and annual holiday entitlements Duties:

•Maintain diary

• Organize any entertainment/functions as required

• Catalogue and maintain all presentation material DOOSAN HEVY INDUSTRIES & CONSTRUCTION

RABIGH POWER PLANT NO. 2,

RABIGH, JEDDAH, K.S.A.

PERIOD: Jan., 2012 to Jan. 2014

Site Administrator (Bilingual, Arabic& English)

To provide confidential administrative support to the Site Director, Manager& Administration.

Duties:

• Maintain diary

• Organize any entertainment/functions as required

• Catalogue and maintain all presentation material

• Maintain Management filing system

• Issue agenda, take & distribute minutes of Quarterly Management Meeting

• Maintain the archive management system–allocating box numbers, inputting content listings.

• Maintain spreadsheet for allocated company cars and organise all vehicle servicing, MOTs, road tax, etc as required

• Various ad-hoc Excel based analysis as required

• Co-ordinate Corporate Governance and Power of Attorney requirements

• Assist in the preparation of tender documents & responses to tender enquiries

• Maintain an up-to-date tender status log and enquiry status log.

• Manage a junior Administrative Assistant and delegate appropriate tasks

• Arranging international travel including flights, hotels & complex itineraries

• Arranging a wide range of visas and passport renewals

• Maintain Logbook of all purchase orders for travel, repairs etc

• Liaise & arrange for all external copying of drawings, manuals etc

• Manage office stationary orders

• Handles multiple tasks, with multiple managers, simultaneously to achieve goals.

•Preparation of management reports for review.

• Assist warehouse personnel with administration as required.

• To arrange a meeting of all subcontractor to attend the meeting of saudization with Client (SEC-RPP2)

• Prepare minutes of meeting & collate action evidence for completion of action.

• Translate from English to Arabic & Arabic to English. General

The duties described herein are intended as a guide only and it should be understood that operational demands necessitate that an employee perform duties not included in the above job description.

PUNJLLOYD LTD. (Malda, West Bengal)

PERIOD: March, 2011 to December, 2011

Worked as a P&A Officer/Site Administrator

Recruitment:

Coordinating with Cross-Functional Departmental Heads for Assessing their Manpower Requirements.

Involved in Recruitment of Middle Level Staff

Completion of all joining formalities

Preparation of Induction Programme Schedules for new joinees. Training and Development:

Conduct and coordinate training activities as per training calendar to attain training index.

Liaised with civil administration, government officials for smooth conduct of responsibilities.

Training administration and logistics.

Maintaining training records.

MIS:

Coordinating with Regional Office and Head Office for sending the all required information.

Preparing the MIS reports on Daily, weekly and Monthly Basis and sending the reports to Regional Office and Head Office.

Statutory Compliance:

Ensuring compliance with statutory regulations like EPF, Contract Labour, Minimum Wages Act, Workmen’s Compensation Act, etc.

Monitoring timely submission of statutory compliance such as deposit of PF contributions to the authorities, inspection of contract labour records, returns under various acts.

Enforcement of various labour laws as applicable to construction and other industries, obtaining licenses and approvals.

OTHER RESPONSIBILITIES:

Fair exposure to salary and wage administration and implementation of personal policies and benefit system.

Familiar with certification and implementation procedure of ISO 9001-2000,

Familiar with all Administrative Functions

PUNJLLOYD LTD. (North Africa, Libya)

PERIOD: Dec., 2010 to March, 2011

Worked as a P&A Officer cum Translator.

HR:

Involved as a core team member in the annual appraisal process of the unit.

Member for various Internal communication forums events organization.

Member of voluntary team for discipline,displays& Housekeeping etc. Recruitment:

Coordinating with Cross-Functional Departmental Heads for Assessing their Manpower Requirements.

Prepare Job Description & allocation to departments / Projects / Sites.

Grievances & Discipline.

Final Settlement & Separation as per policy

Responsible for recruitment of all the positions and selecting the best suitable candidate.

Issue of offer letter and completion of all joining formalities.

Preparation of Induction Programme Schedules

Preparing confidential documents and contract reports.

Cordial relationship with Union office bearers.

Conducting domestic enquiries, disciplinary action proceedings

Initiatives for direct interface between the customers and the production crew for grievance handling and Quality issues.

Responsible for motivating all employees to meet the goals and objectives of the organization.

D.S.Construction Co. Ltd. (North Africa, Libya)

PERIOD: Dec., 2009 to Dec., 2010

Worked as a Sr. Admin Officer cum Translator.

Co-ordinates all Human Resources administration issues for all employees of the company, including new employees and organizing their Human resources allocations and entitlements per company policy.

Plans and supervises the activities of assigned personnel, includes allocating and prioritizing of work programs, providing guidance and instructions. Ensures all clerks fully understand HR policies and procedures and working methods.

Administers, interprets existing Administration Section policies, procedures, work methods and recommends amendments where scope for improvements is required.

Supervises the ongoing maintenance of employee’s files and checks that all related administration documents/paperwork are completed properly, as per Company policies with procedures. Including liaison with Recruitment and Immigration Sections to ensure information obtained is checked and verified.

To process visa/maintain visa & manpower status / preparation of travel schedule for new appointee staff / worker.

Responsible for all personnel & administration functions at factory locations such as salary & wages administration (4500 workers & 500 staff’s), employee establishment matters like leave, attendance, conveyance, medical, incentives, transfers & promotions, terminations, exit interviews.

Responsible for medical, Taxes, Insurance Visa stamping & ERE of the employees.

Bill verification related to HR/Admin.

Responsible for lease agreement of guest house/transportation / electricity and telephone expense & miscellaneous expenses.

G.S.Engineering& Construction Co. Ltd. (U.A.E.)

PERIOD: May., 2009 to Nov.., 2009

Worked as a Cost Planning Assistant.

To Assist Admin Manager & Planning Manager in all admin & cost planning jobs.

To make daily/weekly & monthly report.

To make purchase order & quotation inquiry.

To deal with all clients for material &equipments

To make agreement for all employees.

Correspondence with agents for visa processing and employees mobilization.

Dealing with employee’s transportation and medical assistance.

Time Office: Attendance marking, maintaining muster rolls, wage registers, personal files and other departmental files in order. Preparing monthly attendance and overtime hours for calculations for wages.

Hyundai Engineering & Construction Co. Ltd. (Libya) PERIOD: July, 2008 to Feb., 2009

Worked as a HR & Administrative Officer.

Prepare letters, faxes and E-mail to Agents India, Bangladesh, Nepal, Vietnams etc.

Prepare Visa Cable Documents.

Correspondence with agents for visa cable documents and processing and employee mobilization.

Prepare Monthly salary and send to Headquarter (Korea).

Prepare manpower requirement report for coming months.

To arrange all worker accommodation & to make employee master file.

Taking care of all work in the absence of Administrative Manager. Indian Surgical Equipment Co. Pvt. Ltd. (New Delhi) PERIOD: May, 2006 to July.., 2008

Worked as a Document Co-ordinator.

(Importers & Distributors of surgical disposables & Medical Equipments)

Direct attachment & report to the M.D. (Managing Director) in the filed of Tenders / Quotations.

Making monthly report towards Tenders/Quotations (Govt. & Private Hospitals) and all sales personnel’s.

Highly responsible jobs for the above with proper care and confidential basis.

To make & review perform invoice & order for all Govt. & Private Hospitals

To collect all EMD’s from all lost tenders (Govt. & Private hospitals all over India Gulf Steel Coating Industries (K.S.A.)

PERIOD: Aug. 1998 to May, 2006

Worked as aAssistant H.R.M.

Worked in Human Resources Department with the following duties and responsibilities:

Prepare letters, faxes and E-mail to Clients and Recruiting Agents in various counties as required.

Search resumes from Company Resumes Data Bank for on-ward submission to Clients as per their requirement.

If resume are not available in Data Bank write to recruiting agents to sent suitable resumes or ask for advertise the positions required in News papers.

Receives CV’s and get evaluated by Head of Departments.

Prepare Offer Letters for selected candidates.

Prepare Visa Authorization Requests for Head Office.

Correspondence with Agents regarding visa processing and candidates mobilization.

Taking care of all work in the absence of Human Resources Department Manager.

Beside the above duties also working on Timesheets controlling with the following responsibilities.

Prepare Management reports on weekly and required basis.

Check/Verify Overtime worked during the week.

Prepare Monthly Payroll Data and send to Head office for salary payment.

Prepare weekly expended man-hours, minutes of meeting, time sheets & Bid documents etc.

Prepare drawing control sheets, scope of work, design package; comments control log / spread sheets and misc. typing works for technical specifications etc. Gulf Steel Coating Industries (K.S.A.)

PERIOD April 1996 to June, 1998

Worked as a Secretary (English & Arabic Typist)

Maintenance proper filling of incoming and outgoing correspondences.

Maintaining Petty Cash account.

Preparation of incoming account’s balance sheets.

Preparation of personnel’s salary sheets, benefit etc. Bharat Heavy Electrical Ltd. (New Delhi)

PERIOD July 1994 to March, 1996

Worked as a Secretary

The organization is leading and premier one in the field of Electricity Power Generation in India.

Drafting of business letters and documents.

Preparation of suppliers quotation statements.

Preparation of personnel’s salary sheets, benefit etc.

Maintaining proper filling system of incoming & outgoing correspondences.

Preparation of monthly project progress report.

PERSONAL PROFILE

Father’s Name : Mr. FarooqueAzam

Belief : Growth is life.

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