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Data Entry Assistant

Oakland, CA
September 17, 2018

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Sandra S. Griffin


OBJECTIVE: Assistant Bookkeeper, Accounts Payable, Accounting Clerk, Accounts Receivable, Clerical, Receptionist, Administrative Assistant, Customer Service, Data Entry, Banking Online Review, Billing Specialist

SKILLS: Microsoft Word, Microsoft Excel, Microsoft Outlook; 10-key (16,000 kspm) IBM Selectric II (50 wpm); Software: Great Plains, Eclipse, Blackbaud, Financial Edge, Raiser’s Edge; Lucent Technologies Multi-Line Telephone Console, Cisco IP Phone 7942 Telephone, Centertrack, Customer Information View (CIV), Direct Pay, Customer Contact Management

(CCM), Hogan, DIPR Deposit Imaging, Experian, Prevent, Secure ID Servicing (RSA)

Touch Point(TPSS), Filenet aka w8, Electronic Storage Documents (Estorage), Finance Center (F8), Sage 100, Microsoft Office 365

EDUCATION: Heald Business College Hayward, CA Associates Arts Degree


Tempositions 140 Geary St 4th Floor San Francisco, CA 94108

Assignment: The ARC of San Francisco Position: Accounts Payable

Feb 2018 to Apr 2018

Open daily invoices, account code, date stamp and forward to appropriate Team member

for approval to pay, Daily data entry using SAGE 100, Process all Petty Cash for reimbursement, Process all employee business expense for payment, Open incoming checks and record data onto Cash and Check Log system to insure proper tracking for Accounts Receivable, Co-manage AP mail box: including print invoices and process payment upon approval, Print weekly check run, assemble backup to checks for appropriate signatures,

Mail checks via US Mail, File all checks, Performs miscellaneous job-related duties as assigned, Assist with Employee Clipper Cards, Answer phones regarding past due invoices

Digital Intelligence Systems (DISYS) 8270 Greensboro Dr Suite 1000 McLean, VA 22102

Assignment: Bank of the West San Ramon, CA Position: Data Steward

Aug 2017 to Dec 2017

Partnered with the assigned Business Group affected by changing laws, regulations or

policies to ensure that appropriate changes are implemented.

Provided support to assigned Business Group to respond to Regulatory/Audit inquiries and assisted with evidence gathering as requested.

Identified and reported/escalated alerts on issues related to “Know Your Customer” Compliance.

Implemented established procedures/policies and ensures Business Unit compliance with

1st Line of Defense and BNPP requirements. Knowledgeable in industry best practices and systems.

Facilitated communication internally with branches to collect required compliance documentation related to “High Risk Customer Types” and “Know Your Customer”

Match Merge Exception Remediation for Address Project, Foreign Addresses, Organization,

Trust, Individuals, and Business accounts.

Assisted in developing and maintaining departments policies and procedures in support of the Bank’s Integrated Operational Risk Framework and/ or industry best practices.

Accountemps 3000 Oak Road Suite 625 Walnut Creek, CA 94597

Assignment: Wells Fargo Concord, CA Position: Operations Assistant Clerk III

Oct 2015 to Dec 2016 Dept: VOS Specialized Servicing

Focus on risk litigation for Wells Fargo clients using Business Online Banking to ensure accurate delivery of secondary security devices. Online statement (OLS), Consumer Online Eligibility Review (OER), Expired Token Batch (ETB), Business Online Eligibility Review, and verified customer address information. Quality control packaging FedEx letters and labels, and daily shipping of K FOB tokens via Data Entry.

West Valley Staffing Group: 390 Potrero Avenue Sunnyvale, CA 94085

Assignment: Zhone Technologies Oakland, CA Position: Receptionist

Nov 01, 2011 to Dec 16, 2011 Mar 19, 2012 to Jul 2, 2013

Answer main switchboard and direct calls, greet visitors, customers and vendors, assign badges, assist with sign in and out log, date stamp incoming mail, order Costco supplies every Monday, ensure that adequate office supplies are ordered in advance, coordinate UPS, FEDEX and DHL pick up, schedule all conference room meetings, order employee lunch every Friday for 70 people, provide clerical and data entry support as required, call to retrieve storage items when needed.

Kidango Inc: 44000 Old Warm Springs Blvd Fremont, CA 94538

Oct 2007 to Mar 2009 Position: Accounts Receivable Specialist

Collect and prepare parent fees for daily assessment cash receipts and deposits, review and post payments to appropriate ledger using Blackbaud, Financial Edge Modules, mail invoices

and statements, process credit card payments and refunds, input data for over 6,000 children’s monthly attendance sheets for over 55 centers using Centertrack, credit and collection calls for DSO accounts over 30, 60 and 90 days past due, AR Module for vendor contracts for various state, federal grants and meal programs, E-Z scan all Raiser’s Edge checks for daily deposit and also commit the appeal and campaign funds for various donors via entering donor and gift fundraising information, typed gift acknowledgement letters and correspondence letters using the Raiser’s Edge database.

Sakura of America: 30780 San Clemente Street Hayward, CA 94544

Apr 2000 to Mar 2007 Position: Accounting Specialist

Receptionist retrieves all telephone calls, greet visitors, sort and distribute internal and external mail, operates Neopost postage machine, call for repairs on all office equipment, ships all office packages via FEDEX, UPS and DHL, Accounts Payable match over 1,000 weekly Invoices to purchase orders to prepare batches of invoices for data entry using Great Plains, assist with the weekly check run, match checks with the appropriate back up every Friday, ensure vendor accounts are up to date, Accounts Receivable daily collections calls, daily receivable invoicing via email, Internet, and EDI, file resale certificates, W-9’s, responsible for training new employees on front desk procedures, reconcile vendor statements and expedite various items, order all office supplies, inventory weekly Costco needs, generate monthly rent payments and process check requests and employee travel reimbursements, E-Z scan Wells Fargo Banking on line deposits.

Alameda Electrical Dist., Inc: 3875 Bay Center Place Hayward, CA 94545

Jan 1980 to Mar 2000 Position: Assistant Bookkeeper/Accounts Payable

Three way match invoices with appropriate paperwork to PO’s and receivers

Process all invoices which includes trade and overhead expenses obtaining approval

Process employee expense reports

Generate monthly accruals

Maintain files for vendor payments and numerical copies of checks

Review AP aging and uninvoiced receipts reports monthly and resolve outstanding issues

Allocating expenses to proper accounts and department classifications

Account coding and data entry invoices in Accounts Payable software Eclipse

Preparation of monthly bank reconciliations, quarterly sales tax filings

Process year end 1099’s including mailing, filing and corrections as required by IRS

Post all daily entries to the manual journal and keep daily bank balance accurate

Prepare and process weekly check runs on the 10th, 15th, 23rd, and 25th

Print and assemble check for signature signing

Responsible for month end accruals and prepaid journal entries

Perform any combinations of calculating, posting and verifying duties to obtain financial data in maintaining accounting records

Compiles data and sorts documents, such as invoices and supporting materials

Transfer advances and paydowns with Bank of the West

Cashering cash sales transactions for two branch locations and calculate daily deposits

Process refunds via cash, check, Visa, Mastercard and American Express

Prepare time cards for payroll via calculating work hours

Type manual corporate checks on demand for COD shipments

Assist Human Resource Department with special projects

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