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Administrative Assistant

Philadelphia, Pennsylvania, United States
September 11, 2018

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SANDRA GUINN-STYLES **** W. Ogden Street, Philadelphia, PA 19130/267-***-****

OBJECTIVE: To obtain a position in an organization that will provide a great opportunity to utilize my skills and professional experiences.


August 2018 to Present:

Academic Properties, Inc., 3101 Market Street, Philadelphia, PA 19104

Position: Administrative Assistant (Part-Time)

Duties and Responsibilities:

Process incoming and outgoing mail.

Create work orders for service requests from tenants.

Filing, scanning and copying paperwork.

Screening and coordinating telephone calls.

Utilize radio (walkie talkie) to contact security, engineer or custodian for any issues, concerns or services needed.

All other duties as assigned.

May 1985 to December 2017:

Children's Service. Inc., 719 W. Girard Avenue, 2nd Floor, Philadelphia, PA 19123

Position: Administrative Assistant (Worked 40 hrs. per week)

Job Function: Perform and coordinate all administrative functions relating to the Executive Director. This includes a high level of confidentiality as most functions relate to employees' salaries.

Duties and Responsibilities:

Coordinate board and committee meetings

Typing and data entry of agency correspondence

Maintenance of agency files for tasks involving the Executive Director

Compilation and facilitation of agency paperwork for contracts and/or license renewals with the City of Philadelphia and State of Pennsylvania as directed & in conjunction with the Executive Director.

Screening & coordinating telephone calls, inquiries & appointments for the Executive Director.

Processing, delivery and monitoring of incoming and outgoing U.S. mail, in-house mail, electronic mail, and fax mail to appropriate staff mailboxes.

Ordering, maintenance and repair of all agency office supplies, equipment, machinery, and furniture inclusive of contracts for the aforementioned

Assist with the training and orientation of new clerical support.

Assist with the scheduling of alternate clerical coverage, support & receptionist desk relief as needed

Provide alternate agency coverage as designated

Attendance at agency required staff meetings, administrative meetings, and in-services as required (contingent upon alternate coverage).

Upgrade professional skills through in-service and outside training (10 hours annual requirement).

Organizes workload to comply with deadlines and priorities established by Executive Director.

All other duties as assigned by the Executive Director or other designated administrative personnel.

Additional Responsibilities:

Provide backup administrative services in the Human Resource Department including recruitment, screening and processing of independent contractors. Assist Director of Human Resources with other human resource duties as assigned.

Alternate for the Administrative Assistant/Office Operations

March 1985 to May 1985:

Councilwoman Augusta A. Clark's Office, Room 580, City Hall, Philadelphia, PA 19107

Position: Clerk – Typist (Internship)

Duties and Responsibilities:

Typing, filing, answering phones, greeting visitors and copying material and knowledge of the 640 Memorizer Word Processor.

EDUCATION: Berean Institute, Philadelphia, PA 19130

Major: Secretarial Science - Graduated: 1985 (AS Degree)

SKILLS: Typing 80 wpm. Proficient in the following software: Microsoft Office 2013. Knowledge of Yardi Software.

I am a citizen of the United States

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