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Administrative, aconex, infinity, MS, Excel, power point

Location:
Abu Dhabi, Abu Dhabi, United Arab Emirates
Salary:
6,500
Posted:
September 11, 2018

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Resume:

JOSEPHINE L. ALBOR

Email address : ac60bd@r.postjobfree.com

Mobile phone : 052-*******

Address : Al Falah, Abu Dhabi

Visa Status : Employment Visa

POSITION DESIRED:

DOCUMENT CONTROLLER

ADMINISTRATIVE

SECRETARY

CARREER OBJECTIVES: To apply my knowledge and experiences in a new environment and to

sharpen more for professional growth and advancement.

WORK EXPERIENCE: Document Controller/Secretary

Employer : Planning Architectural Group (APG Consultant)

Duration : November 2017 up to present

Company Industry : Contracting Company

Handled Projects : Residential Building

Responsibilities

1.Monitor all documents related to the project

2.Create and maintain tracker for drawing approval process and technical submittals.

3.Follow up with vendors / consultants about whether the emailed file has been received and notify them of any delay in response time.

4.Record keeping of received and sent letters to the various consultants and other contractors.

5.To maintain proper records for all documents whether inside or outside the company.

6.Remove superseded drawings / technical data, and replace with more current data from the site team.

7.The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored

separately for future reference when issuing the latest data to the site team.

8.Assist PM in preparation of Fortnightly and monthly reports.

9.Backup maybe done either electronically or through extra hard copies of a document.

10.Prepare, log and distribute all outgoing transmittals.

11.Receive, log and distribute all incoming transmittals.

12.Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, Reports, Transmittals, Material submittals, Shop Drawings, FIR, MIR, DPR, Safety & Quality related documents.

13.Maintain central filing of all project documentation.

14.Assist to Planning Manager in the preparation of PQ for Vendors.

15.Uploading all project related drawings record from consultant & MEP contractors and distributed to all concern people for review, inputs & approval.

16.Preparation of task list and reviewing it in line with the time line specified in advance.

17.Using document numbering system for maintaining the documents.

18.Prepare payment certificate for Contractor

WORK EXPERIENCE: Project Secretary/Assistant Document Controller

Employer : Arabtec Construction LLC

Duration : April 2011 to April 2016

Company Industry : Contracting Company

Handled Projects : ADNOC Underground Car Park

: Mosques and Villas project

PARTICULAR FUNCTIONS AND EXPERIENCES

Responsibilities

1.Maintaining filing system for the project, correspondence with suppliers, subcontractors, registering documents.

2.Preparing DTF, RFI, SCAR, CVI,MT,MAR,MS for Consultants and Subcontractors

3.Updating of various records like Incoming & Outgoing correspondences, work Inspection, Method of statements, Check list, MAR’s, Project documents.

4.Issuance of Controlled copies of Drawings & other Documents.

5.Controlling of Incoming & Outgoing correspondence.

6.Distribution of Internal and outgoing Correspondence.

7.Submission of Outgoing Correspondences to Consultants & Departments.

8.Maintaining the submitted, approved and commented shop drawing records of the project.

9.Preparing and Maintaining the Material Submittals under the Guidance of Concerned Engineers.

10.Preparing daily report, weekly report and monthly report for the Man power, Daily activities and Equipments of the project

11.Handling telephone calls, sorting incoming faxes/outgoing faxes & access emails

12.Compilations of registry log

13.Preparing all letters related to the projects issues.

WORK EXPERIENCE: Accountant cum Secretary

Employer : Al Danube

Duration : February 2009 up to March 2011

Company Industry : Interior Decoration, Contracting Company

Location : Hamdan St., Abu Dhabi.

PARTICULAR FUNCTIONS AND EXPERIENCES

1.Monitoring all daily transactions

2.Monitor accounts receivables and accounts payables

3.Bank reconciliation

4.Make monthly payroll through WPS.

5.Liquidate the petty cash.

6.Monitors the general expenses

7. Encodes all incoming and outgoing faxes.

8.Make Sales Invoices to the various clients.

9.Make L.P.O., Quotation, Inquiries,etc.

10.Responsible for providing complete secretarial duties to the Managing Director and to the Management.

11.Reporting directly to the Managing Director and handles any related task that are assigned from time to time.

12.Planned and organized the daily activities of the office such as organizing meetings, reports and others.

13.Organized and schedules travel itineraries arrangement and hotel bookings

14.Handling telephone calls, sorting incoming faxes/outgoing faxes & access emails.

15.Prepared miscellaneous administrative forms for office internal task.

16.Receive cash/checks payments of all various customers

17. Process cash deposits, cheques and debit transactions

SKILLS

1. Infinity Program (EDMS)

2. ACONEX program

3. Knowledgeable in PEACHTREE and QUICKBOOKS

4. Proficient MS Word, Excel, visual Fox Pro database file management and data manipulation.

5. A can do attitude, trainable and a good team work.

6. Able to organize work and execute with minimal supervision.

HIGHEST EDUCATION

Education Level : Bachelor’s/ College

Education Field : Management Accounting

School/University : University of Mindanao

Location : Bolton, Davao City

PERSONAL DATA:

Date and Birth : August 18, 1978

Gender : Female

Civil Status : Single

Nationality : Filipino

Religion : Roman Catholic

Passport No. : P4185267A



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