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Administrative Assistant Office

Location:
Burbank, California, United States
Posted:
September 12, 2018

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Resume:

SY, JOVITA MARGARITA V.

Burbank CA ***** -- Cell: 818-***-**** – Email: ac604i@r.postjobfree.com

Job Position: Administrative Assistant

Summary of Qualifications:

Efficient, meticulous and organized multi-tasker. Works well alone or as part of a team. Thrives under pressure and always meets deadline. Highly trustworthy, discreet and ethical. Excellent written and verbal communication skills. Training in Microsoft Office Specialist (MOS). Knowledge of Microsoft Great Plains and AX Dynamics, Lawson, SAP, Circa FN, and 10 key-by-touch.

Professional Experience:

OFFICE/STORE ASSISTANT

Macy’s West Stores Inc., Glendale CA 11/2017–1/2018

Worked at the women’s/men’s fragrance counters, and assisted in other departments as needed

Assisted customers with online and store orders, and merchandise pick up

Assisted customers with account information and product returns

Assisted customers in resolving store and product complaints

Other tasks as assigned

ADMINISTRATIVE ASSISTANT

Bobrick Washroom Equipment Inc., North Hollywood CA 7/2016–10/2016

Directly assisted Manager and Supervisor on scheduling their appointments

Replenished office and inventory supplies, handled the repair and maintenance of office equipment and postage meter

Handled maintenance of office mailroom services for incoming and outgoing mail and packages

ADMINISTRATIVE ASSISTANT

99 Cents Only Stores LLC, Commerce CA 11/2014 –6/2016

Received, screened and directed incoming calls to appropriate staff

Supported the staff on printing trip reports

Arranged for staff travel and hotel accommodation

Organized and maintained the office files including recordkeeping

Assisted other departments as backup

ACCOUNTS PAYABLE SPECIALIST/MANAGER

Kidsline LLC, Los Angeles CA 12/2003–7/2014

Managed the smooth overall operations of the accounts payable department

Managed efficient full cycle process of accounts payable transactions for both domestic & international vendors (3-way matching & posting the invoices, coding of accounts payables batches and payment of invoices)

SY, JOVITA MARGARITA V.

Burbank CA 91504 -- Cell: 818-***-**** – Email: ac604i@r.postjobfree.com

Managed punctual payments for sales staff commissions and royalties

Ensured appropriate imports reconciliation of goods, and freight and trucking costs at month’s end

Managed all cash disbursements effectively

Prepared new vendor accounts and updated vendor lists promptly

Prepared monthly accruals and 1099s

Supervised one accounts payable clerk

ACCOUNTS PAYABLE SPECIALIST

Kidsline LLC, Los Angeles CA 7/1997–11/2003

Assisted in the process of accounts payable transactions by preparing necessary documents for invoices; and vouchered approximately 300-350 approved invoices per week in the system from multiple vendors

Followed-up new vendor set up approvals

Assisted in the preparation of weekly payments for the vendors

Filed invoices systematically for proper payables collection

Procured office and shipping supplies quickly and efficiently

ADMINISTRATIVE ASSISTANT / ACCOUNTS PAYABLE CLERK

Kidsline LLC, Los Angeles CA 5/1993–6/1997

Assisted in the accounts payable process by preparing documents and attaching packing slips to invoices for approval

Managed all office repairs and maintenance requirements on time

Assisted customers with resolution of store and product complaints

Handled all office filing

ADMINISTRATIVE ASSISTANT / SECRETARY

International Data Machines, Inc., Santa Monica CA 4/1992–4/1993

Received, screened and directed incoming calls to appropriate staff

Responsible for taking orders, invoicing, and shipping of goods

Handled merchandise returns

In charge of setting up and updating customer records

Handled all office filings

Other tasks as assigned

Training:

Microsoft Office Specialist (MOS)

Computer Skills:

Great Plains, AX Dynamics, Lawson, SAP, Circa FN

SY, JOVITA MARGARITA V.

Burbank CA 91504 -- Cell: 818-***-**** – Email: ac604i@r.postjobfree.com

Education:

Diploma in Secretarial Science

San Pablo Colleges, Philippines

Bachelor of Arts, major in English

Laguna College of Business and Arts, Philippines

Los Angeles City College

Basic Accounting Courses

Medical Coding & Medical Terminology (undergraduate)

Hope of St. James Coding School, Glendale

Medical Assistant Course

Burbank Adult School, Burbank

References:

Available upon request.



Contact this candidate