Resume

Sign in

Manager Microsoft Office

Location:
Pretoria, Gauteng, South Africa
Salary:
R20000
Posted:
June 13, 2018

Contact this candidate

Agnes Madiale Mokwena

**** ***** *

Morula View

Mabopane, 0190

071-***-****

ac5vd2@r.postjobfree.com

HOME LANGUAGE: Setswana

IDENTITY NUMBER: 750-***-**** 086

GENDER: Female

MARITAL STATUS: Married

OBJECTIVES

I am a highly skilled Personal Assistant competent in the smooth running and co-ordination of the office of a senior level manager. I am looking for a position where I could take on more responsibility with the opportunity to enhance my career effectively to improve operations and contribute to the growth of the company. I will also utilize my communication, interpersonal, analytical, organization and planning skills to maximize my potential. I am a fast learner and a good team player.

EDUCATION

1992: Tsogo High School Grade 12

Subjects Passed: English, Afrikaans, Accounting, Setswana, Mathematics, Biology and Business Economics.

1994: Vista University: B-Com (Incomplete) Subjects Passed: Economics 1, Economics 2,

Economics 3, Accounting 1, Business Management 1, Business Management 2, Business Management 3, Commercial Law 1, Commercial Law 2, Public Administration 1, Public Administration 2.

COURSES

1998: Standard Bank of South Africa (Training Centre)

Course: Cheque Endorsement and Tellers Courses

2004: Multi Skills Business College

Course: Professional Secretary/Personal Assistant

2005: Tshwane University of Technology

Course: First Aid (Level 1)

2008: Siyanqoba Training Seminars

Course: Stress and Time Management

HOBBIES

I like reading, cooking and organizing functions. I also like working with people.

SKIILS PROFILE

Languages: Proficient in Setswana, English and Afrikaans

Interpersonal: I relate well to others both within the organization and externally.

I recognize the importance of valuing individuals’ contributions and strengths.

Communication: I fluently communicate very well with people at all levels of management and can address audiences at an appropriate level, orally and in writing.

Computing skills: Microsoft Office Publisher

Microsoft Office Tools

Microsoft Office Word

Microsoft Office Outlook

Microsoft Power Point

Microsoft Excel

Microsoft Office Access

WORKEXPERIENCE

01 April 2014 – August 2017: Residence Administrator/Manager and Personal Assistant

My responsibilities include:

Liaising with other departments for accommodation reservations for the students

Allocation of rooms to students

Manage daily needs of the students

Maintaining and keeping cleanliness of the residence

Maintaining and keeping order in the residence

Supervising the cleaners and the security officers in the residence.

Keeping records of accommodated students and proper filling system

Overseeing the maintenance issues of the residence

Reporting to the Assistant Director on regular basis and when necessary

Compiling monthly reports concerning the running of the residence.

Make transport arrangement for the students’ travelling need

Arranging of students’ activities and departmental functions

Maintaining and overseeing that the departmental budget is utilized in accordance with the prescribed policies

Preparation and handling the departmental asset and stationery purchases

Providing PA administrative duties to the Director and the Assistant Director

Follow up on enquiries through the necessary communication channels on behalf of the directors

Supervision of projects undertaken for the department.

Handling travel arrangements for the directors

08 August 2010 to 31 January 2014 : Manager - Inn-Style Hair Bar, Mabopane (TEMPORARITLY)

My responsibilities include:

Day-to-day running of the salon

Preparation of stock requisitions

Arrangement of promotional activities and performing hospitability duties

Maintaining an accurate filling system

Marketing and sponsorship for the salon

Performing banking duties

Salary payments

Preparation of monthly financial statements (Accounts payments, Recruitment and training)

Arrangement of marketing and promotional functions

01 October 2009 - 31 March 2010: Personal Assistant to Deputy Directors-Registration Department - Tshwane University of technology

My responsibilities include:

Telephone enquiries and message taking for all staff in the department

Acting as an anchor person for the manager during his course of the day and absence

Organize meetings, workshops and students activities & functions

Booking of venues and catering.

Minute taking in meetings

Filling of all correspondence received and issued from the managers’ offices

Circulation of students’ important information

Distribution of information to the whole Directorate

Follow up on all enquiries made and communicate feedback

Screening of all incoming calls

Maintaining an accurate filling system

Preparation and control of reports in the office

Preparation of stock requisitions

Arrange functions and performing hospitability duties thereof

Handle traveling arrangements

Managing the manager’s dairy

Safe guard maintain and enhance confidentiality in the office

Maintain good communication channels

Providing a full PA support administrative services

Process petty cash requisitions

Budget management of all the accounts for manager’s office and that of his subordinates, two (2) Directors and eleven(11) subordinate managers)

Check and control all submissions to ensure compliance with format task directives and instructions

Managing of all assets in the department

Overseeing that all the maintenance queries have been attended to

01 March 2005 to 31 September 2009: Secretary and Asset Manager -Accommodation, Residence, Life and Catering Department - Tshwane University of Technology.

My responsibilities include but are not limited to:

Telephone enquiries and message taking for all staff in the department

Acting as an anchor person for the manager during his course of the day and absence

Organize meetings, workshops and students activities & functions

Booking of venues and catering.

Minute taking

Filling of all correspondence received and issued from the manager’s office

Day to day planning of drivers’ schedules

Circulation of students’ important information

Distribution of information to the whole Directorate

Follow up on all enquiries made and communicate feedback

Screening of all incoming calls

Maintaining an accurate filling system

Preparation and control of reports in the office

Preparation of stock requisitions

Arrange functions and performing hospitability duties thereof

Handle traveling arrangements

Managing the manager’s dairy

Safe guard maintain and enhance confidentiality in the office

Maintain a good communication channel

Providing full PA support administration services

Process petty cash requisitions

Budget management of all accounts of the manager’s office and that of his subordinates ( Head manager and six(6)) subordinate managers)

Check and control all submissions to ensure compliance with format task directives and instructions

Managing of all assets in the department

Overseeing that all the maintenance queries have been attended to

Acting on behalf the Maintenance Manager during his absence

01 June 2004 to 28 February 2005: Financial Officer and Call Centre Officer - Tshwane University of Technology

My responsibilities included:

Maintaining and updating students account

Passing of journal on students’ account for subjects corrections or cancellations

Preparing and maintaining the students’ information system

Training of temporarily appointed staff

Reconciliation and balancing of the cash book

Allocating bank deposits into students accounts

Collection of outstanding students’ fees

Making payment arrangements with parents for outstanding fees

Assisting students with their registration needs

Ensuring that the collection system is updated continuously

Handing over of overdue accounts to the contracted Debt Collecting Company

01 July 2003 to 31 May 2004: Administrative Clerk, Receptionist and Company Secretary - Synman & Vennote.

My responsibilities included:

Typing of all documents needed in the day to day running of the office.

(Paid-up letters, consent letters, memorandums, etc.)

Submission of listings to the Credit Berea

Cancellations and clearance of listings from the Credit Bureau

Switchboard operation

Maintaining e-mail communication with the Credit Bureau

Confirmation of accounts paid up to clients

Maintaining the target graph for consultants

Taking minutes at meetings

Assisting customer during the absence of customer consultants

2001 to 2004: Customer Consultant, Customer Service Consultant, Customer Information Consultant, ATM Custodian, Teller - Standard Bank Menlyn Branch

My responsibilities included:

Opening of new accounts

Keeping customers updated with the status of their accounts

Giving information about all products offered by the bank

Giving customers the services they needed when visiting the bank

Maintaining of ATM machines

Checking of bulk deposits

Treasury supervision of money storages

Balancing and checking of ATM machines

Maintaining the ATM machines availability

Assisting customers with their day to day transactions at the bank

REFERENCES

Mr. Themba Khumalo

Director: Students Affairs

Sefako Makgatho Health Sciences University

(012-***-****(W)

076-***-**** ©

Mrs. Eunice Modiba

Administrator: Student Diversity and Governance

Sefako Makgatho Health Sciences University

(012-***-****(W)

082-***-****(C)

Mrs. Emma Matjiane

Secretary: Library Services

Sefako Makgatho Health Sciences University

(012) 521- 4551(W)

083-***-**** ©

072-***-**** ©

Mr. Mike Mushaathoni

Deputy Registrar: Enrolment, Planning and Co-ordination

(012-***-****(W)

082-***-****(C)

Ms. Ramogale Choma

Personal Assistant: Office of the Registrar

(012-***-****(W)

079-***-****(C)

Mr. Ananius Makatu

Chief Financial Officer: Accommodation Residence Life & Catering

(012-***-**** (W)

074-***-**** (C)

Mr. Maxson Mamosebo

Manager: Student Debtors & Counter Services

(012-***-**** (W)

072-***-****

Mrs. Veronica Breedenkamp

Senior Financial Officer: Accommodation, Residence Life & Catering

(012-***-**** (W)



Contact this candidate