Executive Assistant Administrative

Carol Osepowicz

https://www.linkedin.com/in/carolosepowicz *****.******@*****.*** 303-***-****

SUMMARY

Resourceful and enthusiastic professional experienced in working in a fast-paced environment requiring organization, accuracy, and prioritization to handle multiple simultaneous assignments. Highly self- motivated with a solid work ethic. Results oriented and effective team leader to make the lives of busy executives easier.

HIGHLIGHTS

• Enhance executive’s effectiveness by providing information management support, representing the executive to others

• Prepare, proofread, edit various types of correspondences and presentation materials

• Proficient user of MS Office (Word, Excel, PowerPoint, Publisher and Outlook)

• Adept knowledge of HR systems (Taleo, Workday, eScreen, HireRight)

• Professional liaison between internal and external parties and stakeholders

• Uphold a high level of confidentiality

• Work directly with C-level executives and Board of Directors

• Manage executive schedule/calendar, travel itineraries and expense coordination/reimbursement EXPERIENCE

DaVita Healthcare Partners 2012 - 2017

Onboarding Specialist

Provided onboarding assistance via multi-line telephone calls and managed multiple email boxes that support the organization of 72,000 teammates

• Maintained Excel spreadsheets, use HRIS and HRM systems to initiate, update and maintain onboarding processes and adjudicate screenings

• Provided customer service to 25 + hiring managers and candidates daily to ensure completion of candidate onboarding within 7 business days

• Acted as liaison between DaVita and third-party vendors to process drug tests and initiate candidates’ background checks

• Received core value awards for Team, Fulfillment, Service Excellence

• Composed and made presentations to internal and external participants on Bridge of Life mission project, recycling plant visit, various internal activities

• Provided administrative support for the Executive Assistant to the People Services Vice President in 2011 as a contract worker

Education Sales Management 2010 - 2012

Interviewed prospective students for an Arizona university’s various online degree programs

• Contacted 60 + potential students weekly and completed their online profiles using a CRM program to help candidates become online students

• Problem solved with students to determine their course of study within 1st meeting

• Became top performer on the Student Admissions Team admitting the most students in one semester (46)

Carol Osepowicz

https://www.linkedin.com/in/carolosepowicz *****.******@*****.*** 303-***-**** Catholic Health Initiatives 1991 - 2009

Executive Assistant to Senior Vice President, Chief Nursing Officer Executive Assistant to Senior Vice President, Chief Medical Officer Direct daily operation of executive’s office by providing strong organizational and communication skills

• Arranged travel schedules, created itineraries, prepared expense reports and coordinated meetings

(up to 250 participants) across four time-zones using MS Outlook for the Senior Vice Presidents on a daily basis

• Communicated directly with the Board of Directors, community partners, colleagues, and staff on matters related to organization’s programmatic initiatives

• Communicated directly to all internal and external inquiries on behalf of Senior Vice Presidents about various projects on a daily basis

• Created evaluation surveys using Survey Monkey and analyzed the data for the annual meetings for both nursing and physician executives

• Organized and lead executive assistant meetings on educational information and clinical services group future direction

• Created and edited monthly newsletter for nursing department utilizing MS Publisher

• Managed team’s monthly budget including forecasting, monitoring and reconciliation

• Leader for corporate work study program for economically disadvantaged high school students to train them in standard business practices

• Effectively maintained office operations for a year during the transition of the temporary executive leader while senior management searched for a permanent full-time executive EDUCATION

Becker College – Worcester, MA Associate of Science Degree VOLUNTEER EXPERIENCES

• Sherpa guide (provide building tours to visiting dignitaries, visiting employees and applicants)

• Volunteer for medical mission trip to Dominican Republic, October 2016

• Community projects for non-profit organizations (i.e., hydroponic vegetables, center for abused children, assembling small wood cars, Project C.U.R.E.)

• Host for foreign students attending school to learn English 4 years

• Participant in the Wild Animal Sanctuary Fundraiser Walk, 2015-2017

• Reader for multiple blind students attending Colorado Center for the Blind 14 years

• Member of Board of Directors of Unity Church of Littleton 2 years

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