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Office Manager, Receptionist, Administrator

Location:
Johannesburg, Gauteng, South Africa
Posted:
June 13, 2018

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Curriculum Vitae of Hlomelang Morake

PERSONAL DETAILS

NAME: Hlomelang

SURNAME: Morake

DATE OF BIRTH: 19/06/1977

ADDRESS: *** **** *****

Mabopane

Pretoria

CONTACT NO: 071-***-****

EMAIL ADDRESS: ac5u6y@r.postjobfree.com

SEX: Female

NATIONALITY: South African

LANGUAGES: English, Afrikaans, Xhosa and Sotho

EDUCATION

QUALIFICATION: National Diploma in Human Resources Management

INSTITUTION: Damelin Correspondence College

DATE: Jan 2016 - currently

QUALIFICATION: Matric (Grade 12)

INSTITUTION: Chris Jan Botha High School

DATE: 1995

WORK HISTORY

DATE: July 2015 – to date

COMPANY: umAfrika Gaming Technologies

POSITION: Receptionist and HR Assistant

DUTIES:

Managing the reception area

Manning the switchboard

Ordering and managing the usage of stationery and office consumables

Sourcing travel quotes, book flights, accommodation, transfers and arranging subsistence for international travel

Organizing meeting rooms and arrangement of refreshments

Managing the cleaner and gardener

Events management and coordination

Presenting HR update to employees at quarterly staff update sessions

Updating of all staff leave, i.e. daily leave planning schedule, payroll leave report, yearly leave tracking reports.

Coordinating interviews and preparing interview packs

Assist in sourcing for a preferred recruitment agency when needed.

Assist in preparing and updating human resource policies and procedures

Credit card recons

Building maintenance

Sourcing and maintain supplier relationships

Managing the smooth running of the office

Safety Officer

DATE: Nov 2012 – December 2014

COMPANY: PanSALB (Pan South African Language Board)

POSITION: Administrative Officer

DUTIES:

Dairy management for the Senior Manager

Sorting out all incoming mail for the department

Handling all administrative duties of the department

Arranging of all travelling requirements for any of the managers

Assisting with filing, faxing, typing, scanning and editing of reports

Stakeholder relationship management for the purposes of research, monitoring and evaluation

Assisting in the library in the absence of the Librarian

Assisting the project manager

Document management and archiving

Office management

Minute taking and typing and distributing for the departmental meetings

ACHIEVEMENTS:

Project Administrator for the Dr. Neville Alexander Scholarship worth 20 million rands

Establishment of the first Language Library in South Africa

Administrated several multilingual translation projects

DATE: April 2012 – Nov 2012

COMPANY: National Film and Video Foundation

POSITION: Receptionist

DUTIES:

Screening all calls and directing them to the relevant persons.

Taking detailed messages and sending them via email to the right persons

Doing 20% of public relations for the Foundation through email and telephone.

Receiving and sending parcels through courier services

Managing boardroom bookings online

Welcoming and directing visitors to the relevant department

Provide support role to all departments.

Making sure reception area is neat and tidy always.

Updating telephone list

Data capturing for the accounts department: updating of payment requisition, EFT payment tracking, recoupment and cheque payments tracking on Excel

DATE: June 2010 –March 2012

COMPANY: PAG (Westrand Branch)

POSITION: Temp Receptionist/Girl Friday/ Administrator

DUTIES:

Attend to temp assignments assigned to me by consultants.

DATE: September 2008 – 7 May 2010

COMPANY: eBucks

POSITION: Receptionist

DUTIES:

Screening all calls and directing them to the relevant person.

Taking detailed messages and sending them to the right person.

Keeping updated lists of extensions, designations, names and a record of all incoming and outgoing mail/parcels

Managing boardroom bookings online

Welcoming and directing visitors to the relevant department.

Assisting other departments with capturing /recording of information.

Liaising with the tea lady and cleaner.

Assisting all the PAs with setting up of boardrooms for external and internal meetings online.

Standing in for the executive PAs and the PA to the CEO when they are not in.

Internal and external communication through email.

Receiving and sending parcels through couriers

Making sure reception area and the boardrooms are neat and tidy always

Ordering stationery

Renewing contracts with suppliers and updating data base of suppliers

Screen potential suppliers for office consumables

DATE: Nov 2006 – March 2008

COMPANY: Belting Supply Services

POSITION: Receptionist

DUTIES:

Screening all calls on the switchboard and taking messages

Assisting HR and Accounts departments with filing and faxing

Keeping telephone list updated

DATE: Dec 2002 – Feb 2005

COMPANY: Manitou SA

POSITION: Girl Friday

DUTIES:

Screening all calls on the switchboard.

Taking detailed messages and sending them to the right person

Assisting HR, Sales and Accounts departments with filing and faxing of documents to suppliers.

Typing.

Welcoming visitors and directing them to the relevant persons.

Liaising with head-office based in Italy when necessary

DATE: Dec 2002

COMPANY: 600 Holdings

POSITION: Receptionist (Temp)

DUTIES

Screening all calls on the switchboard.

Taking messages

Assisting the PA to the Director with typing, faxing and email.

DATE: 1997– Dec 1999

COMPANY: Transnet LTD

POSITION: Secretary to the General Manager

DUTIES:

Managing the GM’s diary.

Screening all his calls and taking messages.

Handling all his traveling requirements, i.e. liaison with the traveling agency, hotel booking, car hire, make sure he has easy communication with our office during his overseas travel.

Preparing boardrooms for internal and external meetings

Typing, faxing, making copies and scanning of documents

Being discrete about sensitive information and meetings.

DATE: 1996 – 1997

COMPANY: Eureka Personnel Consultants

POSITION: Secretary

DUTIES:

Managing diaries of two consultants.

Handleling interviews for junior position.

Compiling interview packs

Managing the office.

Assisting with canvassing for candidates required by clients (companies).

Making meeting arrangements for the consultants.

Typing, faxing and making of copies.

Welcoming visitors.

Arrangement of refreshments

Making sure the office is always in a clean and neat condition.

DATE: 1996

COMPANY: International Interest Corporation

POSITION: Telemarketer and later promoted to the client

queries office.

DUTIES:

Cold calling for clients on the phone

Dealing with client queries

Liaison between management and clients for any queries

Computer literacy:

MS Office Excel, MS Office Word, MS Office PowerPoint, Internet and Email



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