Administrative Assistant Office

Mary L. Mattox ****

Mary L. Mattox

**** ****** *** *****, *********, NC 28277

704-***-**** **************@*****.***

PROFESSIONAL EXPERIENCE

Heyward Incorporated

Administrative Assistant

April 2013 – Present

• Communicate and correspond with clients and principals regarding conference organization, projects and product repairs

• Maintain purchase order log & distribute purchase orders to appropriate project managers; manage all incoming checks

• Schedule and organize out-of-office training seminars and manage employee travel accommodations

• Assist Marketing Manager in ordering and distributing company branded apparel, equipment and giveaways

• Maintain records of office expenses and distribute incoming invoices to internal teams

• Coordinate conference rooms for in-office meetings, order all office supplies, and maintain office equipment

• Answer multi-line switchboard for a manufacturer’s representative office; sort and distribute mail Allen Tate Realty

Realtor Assistant

January 2007 – March 2013

• Designed and produced brochures and flyers on Microsoft Publisher to expedite home sales

• Produced and maintained client files

• Maintained home information and photography in multiple listing database (MLS)

• Oversaw and communicated client feedback after home showings

• Assisted in internet marketing of home listings

Harris & Westmoreland Law Firm

Administrative Assistant

August 1985 – August 1988

• Reported directly to two managing partners and assisted with preparing cases from discovery to trial phase

• Created pleadings, organized correspondence, and maintained client relations

• Coordinated office functions including retaining court reporters, scheduling and preparing conference rooms for depositions, and managing court calendar

Delta Business College

Business Teacher

• Taught business math and keyboarding and individually tutored students August 1984 – August 1985

SKILLS

• Proficient in Microsoft Applications: Word, Excel, PowerPoint, and Publisher

• Excellent working knowledge of legal terminology, legal documents and legal proceedings

• Keyboarding speed 80+ wpm; proficient with Dictaphone

• Outstanding written and verbal communications; proofreader for local bestselling author

• Basic knowledge of QuickBooks Accounting

EDUCATION

North Carolina Real Estate Broker’s License January 2003 – Present Central Piedmont Community College

Associate’s Degree in Paralegal Studies GPA 4.0

May 2002

Louisiana State University

Bachelor of Science Degree in Business Education, Minor in Music GPA 3.8 August 1980 – May 1984

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