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Accounts Payable Data Entry

Location:
Marengo, Illinois, 60152, United States
Posted:
May 23, 2018

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Resume:

Tracy Biggiotti

**** ***** **, **** ***, Marengo, Il 60152 480-***-**** ac5k46@r.postjobfree.com

RESUME as of May 4, 2018

Experience:

ACCOUNTS PAYABLE REVCOR May 8, 2017 – May 4, 2018

Daily data entry of all Inventory, non-Inventory and Service Invoices (including Freight bills & Utility bills) into IFS Applications. Process Direct Debit Invoices when due.

Match Invoices to packing slips; check quantities and prices to manufactured part numbers and process invoices for payment. Pay particular attention to G/L coding, shipping, tax, and purchase order price. Send e-mail to purchasing when any discrepancies regarding price on invoice and purchase order occur.

Update and maintain vendor file in IFS System.

Process one check run per week using Cash Pro and Positive Pay. Set up ACH accounts if vendor prefers this to receiving a check. Attach invoices to checks and ACH print-outs and file. Mail the checks and e-mail the payment register to vendor.

Process expense reports for salary and hourly employees. These were paid by our payroll department but I did all the G/L recording and reviewed the expense reports for accuracy as well as making sure receipts were attached and proper signatures were obtained.

I used Excel, Outlook and Word to help me perform my daily tasks. An eye for detail was essential for this work.

ACCOUNTS PAYABLE ENCORE REPAIR SERVICES October 26, 2016-November 10, 2016

Entered Invoices into MAS 200 Sage Program for Payables – Posted PO Batches, Service Invoice Batches, Canadian Batches, Handled currency exchange rates ex: British pound (GBP) using the website OANDA for the rates. Checked purchase orders in the system to make sure items were received and then processed each line item to be Invoiced. Some POs had multiple line items. Coded Invoices with the correct G/L code and processed Expense Reports. Basically assisted the A/P Specialist until he was caught up with end of month. Then the contract expired.

ACCOUNTS PAYABLE FUJIFILM – MESA, AZ MAY 4, 2015 –JULY 13, 2015

Full time Temp helping in various ways to close out their fiscal year.

A/P processing Invoices – SAP Program – Volume of Invoices per week 100

Filing, processing invoices, helped in Engineering with employee evaluation tests

ACCOUNTS PAYABLE SPECIALIST II CITY OF MESA –MESA, AZ JULY 2006 – APRIL 2014

Audited invoices and set payment date using program (ADVANTAGE). Invoices were tracked by use of Excel Spreadsheet as the City went paperless.

Verified correct tax (construction tax, state, county, and city) and price extension of invoice.

Responsible for invoice payments for Police, Utilities, Mesa Arts Center & Facilities Maintenance. Weekly volume of Invoices approximately 600 per week plus Time & Expense Reports.

Credit Card reconciliation – collecting receipts, code with proper department, expense reason and correct accounting code from the chart of accounts.

Verified correct pricing by checking the purchase order. Reviewed contract agreements so that artists appearing at the Mesa Arts Center were paid according to those agreements.

Vendor Customer Service via phone and e-mail (Outlook).

Reconciling Statements with Invoices to insure all invoices were accounted for and properly funded.

REALTOR CENTURY 21 CLUB REALTY – MESA, AZ 2005 - 2006

Attended the Scottsdale School of Real Estate and Business. Received my license. The bottom fell out of the real estate market. I moved on quickly as my Real Estate Office along with countless others closed.

ACCOUNTS PAYABLE SPECIALIST AWANA CLUBS INT’L – STREAMWOOD, IL 2000 - 2004

Code & Verify all invoices ready for payment. 3 way match – 2 way match for service invoices.

Full A/P – prepared & completed two check runs per week.

Reviewed and entered all expense reports.

Data entry of all payable information into computer (One World Program)

Filed & maintained backup paperwork.

Responded to vendor inquiries. Resolved problems via phone and e-mail.

Maintained W-9 File

Reconciled Bank One Statement for 100 credit card users.

ENGINEERING ASSISTANT POWER CONVERSION PRODUCTS – CRYSTAL LAKE, IL 1984 - 1999

Computer input of all engineering data on HP250.

Maintain computerized “Document Control System” for all CAD and manual drawings (Assembly Drawings, Schematics and Wiring Diagrams etc.)

Code Part Numbers and process Engineering Change Notices.

Assemble all documentation necessary to create Instruction Manuals for our power supply units i.e.; bills of material, drawings and instruction sheets. Accuracy required to pass Quality Control and Quality Assurance Inspection.

Education

HIGH SCHOOL DIPLOMA GRADUATE CRYSTAL LAKE COMMUNITY HIGH SCHOOL

OTHER:

MCHENRY COUNTY COLLEGE – Excel 2013 Basics – Certificate of Completion 01/26/2017

MCHENRY COUNTY COLLEGE – Excel 2013 Intermediate – Certificate of Completion 02/09/2017

MCHENRY COUNTY COLLEGE – Excel 2013 Advanced – Certificate of Completion 04/06/2017

MCHENRY COUNTY COLLEGE – Courses: Psychology, Computer Literacy, Sign Language

WILLIAM RAINEY HARPER COLLEGE – PALATINE, IL – Course: 2 year Interpreter Training Sign Language

SCOTTSDALE SCHOOL OF REAL ESTATE – SCOTTSDALE, AZ – Licensed Realtor

SCOTTSDALE SCHOOL OF REAL ESTATE – SCOTTSDALE, AZ – Certified Real Estate Assistant

References:

Please see attached letters of recommendation from three previous employers.

Work Ethic:

Always do the right thing – never fails to satisfy all parties.

Accuracy is key for correctness of work and negates time spent later in problem solving.

Detail Oriented

Timely – perform my duties in a timely manner without sacrificing accuracy.

Maintain a sense of humor –Always helps cut the tension and reduce the stress.



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