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Senior Office Administrator

Location:
GP, South Africa
Salary:
15000.00
Posted:
May 22, 2018

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Resume:

PAULA LOPES

Senior Office Administrator

Mobile: 076*******

E-Mail:ac5j40@r.postjobfree.com

Address: * ***** **, ********, ****

BACKGOUND & OBJECTIVES

Seeking a challenging position as an office administrator to apply my experience and skills to ensure effective functioning of the work place. I am an enthusiastic and dedicated worker and enjoy interacting with people. I strive to please my colleagues and satisfy customers. I am well motivated, hard working and take pride in all I do. I’m very driven and want to succeed to provide a stable and comfortable lifestyle for my family. PERSONAL DETAILS

Surname: Lopes

First Name: Paula Amanda

Age: 43

Date of Birth: 31/10/1974

ID No.: 741***-****-***

Nationality: South African

Marital Status: Divorced

Dependants: 2

Home Language: English

Other Languages: Afrikaans & Portuguese

Transport: Own

Driver’s License: Code 08 (06/07/2017)

Health: Excellent

Smoker: Non Smoker

Residential Area: Primrose, Germiston

Contact No: 076-***-****

COMPUTER SKILLS

MS WORD 2013

MS EXCEL 2013

MS OUTLOOK

PASTEL PARTNER – Version 14

Sage One

QUICKBOOKS 2010

GMAIL

INTERNET

EDUCATION

Jeppe High School: 1990-1993

Standard Attained: Matric

Subjects Passed: English Afrikaans

History Biology

Home Economics Art

EMPLOYMENT PROFILE

CURRENTLY UNEMPLOYED – AVAILABLE TO START IMMEDIATELY

AFRICAN PIPING SUPPLIES

Date of Service: 27 March 2017 – 27 March 2018

Senior Office Administrator

Duties & Responsibilities

- Personal Assistant to Financial Director

- Inter-company invoicing

- Monthly invoicing to clients

- Daily capturing of supplier invoices

- Debtors & creditors on Pastel / Sage One

- Reconciling accounts

- Raising Purchase Orders / Quotations

- General office duties – filing, answering phones, faxing, scanning and arranging courier services

- Assisting walk-in customers and dealing with them on a one on one basis

- Petty Cash responsibilities and reconciliation (R2000.00)

- Purchasing of stationery and office supplies on a monthly basis Reason for leaving: Company closing relocating to Mozambique Reference: Tessa Carato (Financial Director)

Tel: 084-***-****

NEBULA GROUP (PTY) LTD.

Date of Service: 11 November 2013 – 01 March 2017

Senior Office Administrator

Duties & Responsibilities

- Personal Assistant to Financial Director

- Minutes for meeting - Basic

- Inter-company invoicing

- Monthly invoicing to clients

- Daily capturing of supplier invoices

- Debtors & creditors on Pastel

- Reconciling accounts

- Raising Purchase Orders / Quotations

- Basic payroll, capturing salaries on excel and sending it to bookkeepers to process payslip’s

- Checking payslip’s and distributing them to staff

- Checking employee contracts and completing exit documents

- Making Travel Arrangements for Directors – Booking Flights, Car Rental and Accommodation

- General office duties – filing, answering phones, faxing, scanning and arranging courier services

- Assisting walk-in customers and dealing with them on a one on one basis

- Petty Cash responsibilities and reconciliation (R2000.00)

- Purchasing of stationery and office supplies on a monthly basis Reason for leaving: Company Retrenching Staff

Reference: Belinda de Wet (Financial Director)

Tel: 084-***-****

PREVIOUS WORK EXPERIENCE

PRESWICK PROPERTIES

Date of Service: January 2008 – July 2013

Administrator / Receptionist

Duties & Responsibilities

- Debtors to the value of R 750 000.00

- Creditors to the value of R 450 000.00

- Phoned for outstanding money

- Final costing’s of parts

- Full function payroll of 16 weekly paid staff and 4 monthly paid staff on Softline VIP

- Captured payslips and distributed to staff members

- Handled petty cash to the value of R2 000.00 per week

- Balanced cash book to the value of R340 000.00

- Paid monthly and weekly Vendors

- Reconciled accounts

- Processed credit notes

- Answered a Samsung switchboard with 3 lines and 6 extensions

- Screened calls

- Booked in vehicles

- Liaised with Customers on a daily basis, replying to emails and sorting out queries Reason for leaving: Looking for greater prospects

Reference: Gina Fernandes (Office Manager)

Tel: (011-***-****

PREVIOUS WORK EXPERIENCE

FRONTIER ALLUMINIUM (Pty) Ltd.

Date of Service: April 2007 – August 2007

Administrator / Receptionist

Duties & Responsibilities

- Full function Creditors to the value of R750 000.00

- Phoned for outstanding money

- Credit notes

- General administration duties

Reason for leaving: Financial betterment

Reference: Tessa Ribeiro (Supervisor)

Tel: 084-***-****

PREVIOUS WORK EXPERIENCE

BRIDGE SHIPPING (Pty) Ltd.

Date of Service: January 2000 – March 2007

Receptionist

Duties & Responsibilities

- Answered a Samsung switchboard with 26 lines and 112 extensions

- Ordered stationery

- Received and recorded invoices

- Checked invoices i.e. rates, quantities and hours

- Allocated invoices to shipping file i.e. correct transporters and correct loads

- Assisted walk in Customers

- Received statements from transporters and creditors

- Matched invoices marked for payment and issued cheques

- Transferred inter-company money from suspense accounts

- Followed up on creditors and debtors queries

- Balanced bank statements

- Balanced and controlled petty cash to the value of R2 000.00 per week

- General administration duties

- Controlled documents sent out every second day by courier services to different branches, local and international

Reason for leaving: Maternity Leave

Reference: Bernadette Sadler (Controller)

Tel: (011-***-****

PREVIOUS WORK EXPERIENCE

MORGADO & ASSOCIATES

Date of Service: February 1999 – December 1999

Administrator / Receptionist

Duties & Responsibilities

- Answered a Samsung switchboard with 2 lines and 5 extensions

- Typed memo’s, faxes and minutes of meetings (basic)

- Typed tender documents

- Maintained Debtors accounts i.e. phoned for outstanding money

- Assisted Clients with Debtors queries

- Assisted walk in Customers

- Diary management

- Screened calls

- Ordered stationery

Reason for leaving: Company Closing Down / Owner Relocating PREVIOUS WORK EXPERIENCE

NEDBANK EASTGATE / BEDFORDVIEW

Date of Service: 3 December 1993 – January 1999

Switchboard Operator / Enquiries Clerk / Forex Clerk Duties & Responsibilities

Enquiries Controller – August 1996 – December 1999

- Answered phones assisted Clients with queries

- Ordered cheque books

- Printed bank statements

- Arranged stop orders and debit orders

- Controlled the receipt of credit cards

- Issued credit cards to Clients

- Controlled and balanced cash book

February 1994 – July 1996 – Forex Administrator

- Dealt with frontline duties and clients

- Arranged and booked foreign exchange

- Ordered foreign currencies

- Endorsed air tickets and passports

- Completed forms as per reserve bank regulations

- Captured payments

- Debited accounts and credited suspense accounts

ACTIVITIES & INTERESTS

During my spare time I enjoy relaxing at home or going out with family and friends. I enjoy cooking and scrap booking. I have a 12 year old daughter and she keeps me very busy with all the activities and extra murals she takes part in.



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