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Management Assistant

Henderson, Nevada, United States
May 16, 2018

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Gina Brinkmann

Curriculum Vitae

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Mobile: 702-***-****


Place of birth: Munich, Germany


Great ability to communicate and an extraordinary proportion of dedication, pragmatic and flexible method of operation, a very good team player with a positive, polite and adaptable attitude, proactive and creative problem- solving skills, concentrated, precise and reliable functioning, cross-cultural competence, strong organizational capacity


2017-2018 A.F.A. SOLUTIONS GmbH, Munich

“Assistant to the Managing Director/Founder and Accountant Management” Assistant to the Managing Director/Founder

Development of an internal file and folder structure, physical and digital

Creation, development and maintenance of documents, listings, letter templates, general templates, documentation, guidelines and organizational instructions

Collaboration and contact for tax consultants, notaries, banks and lawyers

Creation, development and tracking of contract overviews

Independent correspondence with business partners, contract partners and authorities

Organization of the managing director, meaning independent scheduling, travel management and travel expense accounting

Office Management (internal and external contact person for various topics)

HR Management in collaboration with the management and the external tax consultant

Responsibility and maintenance of HR files

Development and placement of job advertisements, applicant management

Office organization, ordering of office supplies, stationery, business cards etc.

Inbox and outbox as well as tray folder organization

General correspondence in German and English

Overview and processing of resubmissions

Planning, organization and management of the company relocation

Organization of corporate events

Accountant Management

Systematic registration and control of goods movements

Settlement of payment transactions

Monitoring and post processing of incoming and outgoing payments

Preparation of outgoing invoices

Accounts receivable and accounts payable in consultation with the external tax consultant

Processing the dunning process

Management of direct debit mandates and standing orders

Invoice auditing

Transmission of salary information to an external tax consultant

Basic knowledge in the merchandise management system Microsoft Dynamics 2014 - 2017 ATOS Klinik München GmbH & Co. KG, Munich

Assistant to the CEO and clinical Management/Director“ Assistant (Projects)

Independent and self-responsible work in close collaboration with the management

Discharge with regard to routine work of the clinic management

Term coordination (Appointments)

Travel management and Expenses

Support of various projects within the clinic (self-responsible project management)

Maintenance and organization of files or folders and registers

Preparation of documents and various contracts, such as, sub-lease contracts, contracts for the doctor's, service contracts

Correspondence, reports, file notes after dictation or independently

Correspondence with business partners in German and English

Preparation of presentations, especially in PowerPoint

Contract management

Completion of guidelines and organizational instructions

Staffing in cooperation with the clinic management

Independent meetings with regard to condition contracts with hotels and patient mediators

Take over all secretarial tasks and administrative office activities

Office organization, ordering of office supplies

Prepare meetings (in particular, shareholder meetings)

Telephone support for service providers and business partners Marketing

Marketing and PR representatives of the clinic

Independent processing of all inquiries and also from agencies and companies

Take over the organization and organization of brochures, clinic guides, doctors' profiles, clinic posters etc.

Realization and planning of internal events, also in cooperation with service providers and marketing agencies

Advertising of contributions and advertisements in the print media in direct cooperation with a marketing agency

Maintenance and editing of the homepage (Wordpress) and the profiles on social networks

Creation of medical profiles and ongoing updates 2013 – 2014 ARQIS Rechtsanwälte, Munich

Partner Assistant“

Right hand of the partner of the location Munich in his daily tasks

Reception and telephone exchange

Term coordination and general support for the partner

Independent correspondence as well as writings of the dictation

Supervision of the insurance matters of the law firm

Travel organization and travel cost accounting for the partner and also associates

Stand-alone accounting according to remuneration agreements in the legal software program

Office management, general administrative and organizational secretarial tasks and data management

2012 – 2013 Skillcapital GmbH, Munich

Team Assistant“

General coordination and support of project work, updating of project data, process documentation of projects

Term coordination with clients and customers (German and English) for all current projects

Travel organization and travel expense accounting for partners, the team and the customers

Processing of industries and candidate reports

Master data maintenance of candidates also the documentation of the transactions in the system (Executive Search Software: FileFinder)

Office management as well as invoicing and their review

Prepare Powerpoint presentations

Self-written correspondence with candidates in German and English 2010 – 2012 Sernetz Schäfer Rechtsanwälte, Munich

Legal Assistant“

Completion and recording of correspondence also writings according to dictation

Client contact as well as reception and telephone traffic

Processing of incoming and outgoing mail as well as from the court

Monitoring of deadlines and court rulers and their preparation

Preparation of court dunning procedures

Independent preparation of fee notes and cost-fixing applications I would be happy to provide contact details and contact persons for references. EDUCATION

2016 Munich Marketing Academy, Munich

Marketing Strategies”

2011 – 2012 Chamber of Industry and Commerce, Munich

Certified Management Assistant (CCI)“

Practical tutoring (240 lessons)

Learning areas in company management, communication & cooperation, HR, marketing, purchasing, IT and office management

2005 – 2007 DAA German Employment-Academy, Munich

07/2004 High school, Munich



2007 – 2010 CUROS Rechtsanwälte, Munich

Legal Assistant“

Reception, telephone exchange as well as processing of the incoming and outgoing mail also from the court

File storage and archiving of files

Preparation of writings (independent and as well from dictation)

Creation of invoices according to RVG or according to remuneration agreements

Create cost estimate requests

Dunning and foreclosure

Registration of deadlines and their monitoring

Management of the deadline, appointment agreements with clients, preparation of meetings as well as preparing the court ministries

Office of the law firm

Comprehensive knowledge of the lawyer program ANNO-Text LANGUAGE

German: Native language

English: Negotiable, fluent


MS-Office (Word, Excel, Outlook, Power Point): Professional skills Internet/Web: Professional skills in handling and research PERSONAL INTERESTS

Cooking, sports, traveling

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