Management Assistant
Resume:
Gina Brinkmann
Curriculum Vitae
Nevada
Mobile: 702-***-****
E-Mail: ****.*********@*****.***
Place of birth: Munich, Germany
PERSONAL PROFILE
Great ability to communicate and an extraordinary proportion of dedication, pragmatic and flexible method of operation, a very good team player with a positive, polite and adaptable attitude, proactive and creative problem- solving skills, concentrated, precise and reliable functioning, cross-cultural competence, strong organizational capacity
WORK EXPERIENCE
2017-2018 A.F.A. SOLUTIONS GmbH, Munich
“Assistant to the Managing Director/Founder and Accountant Management” Assistant to the Managing Director/Founder
Development of an internal file and folder structure, physical and digital
Creation, development and maintenance of documents, listings, letter templates, general templates, documentation, guidelines and organizational instructions
Collaboration and contact for tax consultants, notaries, banks and lawyers
Creation, development and tracking of contract overviews
Independent correspondence with business partners, contract partners and authorities
Organization of the managing director, meaning independent scheduling, travel management and travel expense accounting
Office Management (internal and external contact person for various topics)
HR Management in collaboration with the management and the external tax consultant
Responsibility and maintenance of HR files
Development and placement of job advertisements, applicant management
Office organization, ordering of office supplies, stationery, business cards etc.
Inbox and outbox as well as tray folder organization
General correspondence in German and English
Overview and processing of resubmissions
Planning, organization and management of the company relocation
Organization of corporate events
Accountant Management
Systematic registration and control of goods movements
Settlement of payment transactions
Monitoring and post processing of incoming and outgoing payments
Preparation of outgoing invoices
Accounts receivable and accounts payable in consultation with the external tax consultant
Processing the dunning process
Management of direct debit mandates and standing orders
Invoice auditing
Transmission of salary information to an external tax consultant
Basic knowledge in the merchandise management system Microsoft Dynamics 2014 - 2017 ATOS Klinik München GmbH & Co. KG, Munich www.atos.de
Assistant to the CEO and clinical Management/Director“ Assistant (Projects)
Independent and self-responsible work in close collaboration with the management
Discharge with regard to routine work of the clinic management
Term coordination (Appointments)
Travel management and Expenses
Support of various projects within the clinic (self-responsible project management)
Maintenance and organization of files or folders and registers
Preparation of documents and various contracts, such as, sub-lease contracts, contracts for the doctor's, service contracts
Correspondence, reports, file notes after dictation or independently
Correspondence with business partners in German and English
Preparation of presentations, especially in PowerPoint
Contract management
Completion of guidelines and organizational instructions
Staffing in cooperation with the clinic management
Independent meetings with regard to condition contracts with hotels and patient mediators
Take over all secretarial tasks and administrative office activities
Office organization, ordering of office supplies
Prepare meetings (in particular, shareholder meetings)
Telephone support for service providers and business partners Marketing
Marketing and PR representatives of the clinic
Independent processing of all inquiries and also from agencies and companies
Take over the organization and organization of brochures, clinic guides, doctors' profiles, clinic posters etc.
Realization and planning of internal events, also in cooperation with service providers and marketing agencies
Advertising of contributions and advertisements in the print media in direct cooperation with a marketing agency
Maintenance and editing of the homepage (Wordpress) and the profiles on social networks
Creation of medical profiles and ongoing updates 2013 – 2014 ARQIS Rechtsanwälte, Munich www.arqis.com
Partner Assistant“
Right hand of the partner of the location Munich in his daily tasks
Reception and telephone exchange
Term coordination and general support for the partner
Independent correspondence as well as writings of the dictation
Supervision of the insurance matters of the law firm
Travel organization and travel cost accounting for the partner and also associates
Stand-alone accounting according to remuneration agreements in the legal software program
Office management, general administrative and organizational secretarial tasks and data management
2012 – 2013 Skillcapital GmbH, Munich www.skillcapital.com
Team Assistant“
General coordination and support of project work, updating of project data, process documentation of projects
Term coordination with clients and customers (German and English) for all current projects
Travel organization and travel expense accounting for partners, the team and the customers
Processing of industries and candidate reports
Master data maintenance of candidates also the documentation of the transactions in the system (Executive Search Software: FileFinder)
Office management as well as invoicing and their review
Prepare Powerpoint presentations
Self-written correspondence with candidates in German and English 2010 – 2012 Sernetz Schäfer Rechtsanwälte, Munich www.sernetz-schaefer.de
Legal Assistant“
Completion and recording of correspondence also writings according to dictation
Client contact as well as reception and telephone traffic
Processing of incoming and outgoing mail as well as from the court
Monitoring of deadlines and court rulers and their preparation
Preparation of court dunning procedures
Independent preparation of fee notes and cost-fixing applications I would be happy to provide contact details and contact persons for references. EDUCATION
2016 Munich Marketing Academy, Munich
Marketing Strategies”
2011 – 2012 Chamber of Industry and Commerce, Munich
Certified Management Assistant (CCI)“
Practical tutoring (240 lessons)
Learning areas in company management, communication & cooperation, HR, marketing, purchasing, IT and office management
2005 – 2007 DAA German Employment-Academy, Munich
07/2004 High school, Munich
Graduation“
APPRENTICESHIP
2007 – 2010 CUROS Rechtsanwälte, Munich www.curos-recht.de
Legal Assistant“
Reception, telephone exchange as well as processing of the incoming and outgoing mail also from the court
File storage and archiving of files
Preparation of writings (independent and as well from dictation)
Creation of invoices according to RVG or according to remuneration agreements
Create cost estimate requests
Dunning and foreclosure
Registration of deadlines and their monitoring
Management of the deadline, appointment agreements with clients, preparation of meetings as well as preparing the court ministries
Office of the law firm
Comprehensive knowledge of the lawyer program ANNO-Text LANGUAGE
German: Native language
English: Negotiable, fluent
SKILLS
MS-Office (Word, Excel, Outlook, Power Point): Professional skills Internet/Web: Professional skills in handling and research PERSONAL INTERESTS
Cooking, sports, traveling
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