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Administrator

Location:
Riyadh, Riyadh Province, Saudi Arabia
Salary:
8500
Posted:
May 16, 2018

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RESUME

ABID MUNEER

ac5hcc@r.postjobfree.com

Mobile-055******* / 059******* ADMIN COORDINATOR

PERSONAL SUMMARY

Over 7 years of experience in providing basic support by handling a wide variety of administrative function & functional area. Fully responsible for performing office tasks such as filing records, processing transactions and other similar duties as assigned and designated by management, preparation of reports, presentations and correspondence. To follow organization’s departmental procedures to complete tasks assigned and provided support in facilitating functional group within the country. Well established and oriented who can handle a diversity of administrative tasks, ability to work within a team and to lead. High attention to details, decisiveness and good judgment, planning and organized. Looking for a rewarding & suitable job in your esteemed company where my creativity and capabilities can be utilized for organizational as well as my personal career growth. SUMMERY OF WORK EXPERIENCE

Company: WooSun Energy & Construction Co.LTD Company – (Saudi Arabia) Project: Fadhili Combined Heat and Power Plant Project Designation: Admin Coordinator

Client: Doosan Heavy Industries & Construction. Co., Ltd. Location: Fadhili – KSA

Duration: October 2017 – Feb, 2018

Company: DAESUN Electric & Communication Company – (Saudi Arabia) Project: Saudi Aramco: Rabigh II Refining & Petrochemical Designation: Admin Manager

Client: GS Construction Arabia

Location: Rabigh – KSA

Duration: Dec, 2016 – May, 2017

Company: DAESUN Electric & Communication Company – (Saudi Arabia) Project: Saudi Aramco: Rabigh II Refining & Petrochemical Designation: Assistant Admin Manager

Client: GS Construction Arabia

Location: Rabigh – KSA

Duration: Oct, 2013 – Dec, 2016

Company: DAESUN Electric & Communication Company – (Saudi Arabia) Designation: Branch Manager Assistant

Location: Riyadh – KSA

Duration: May, 2013 – October, 2013

Company: Integrated Regional Support Program (IRSP) – (Pakistan) Project: Community Based Disaster Risk Management (CBDRM) Designation: ADMIN ASSISTANT

Location: Charsaddah – Pakistan

Duration: Sep, 2011 – March, 2013

Company: Peace & Development Organization (PDO) – (Pakistan) Designation: DATA ENTRY OPERATOR

Location: Mansehra – Pakistan

Duration: Jan, 2011 – Sep, 2011

PERSONAL DETAILS

Marital Status: Married Iqama Status: Transferable (Depend On Salary) Email: ac5hcc@r.postjobfree.com DOB: July/05/1989

Nationality: Pakistani Saudi Driving License: Yes

Mobile # 055*******

# 059*******

WhatsApp #055*******

ACADEMIC QUALIFICATIONS

Bachelors in Commerce (B.Com) 2011

Hazara University – Pakistan

F. Sc Pre Engineering

BISE Abbottabad – Pakistan 2007

SSC 2005

BISE Abbottabad – Pakistan

Career Objective

With over 7 years of experience in administrative jobs, I would like to seek more responsibilities where I can demonstrate my keen analytical ability as well as my leadership qualities. I am well versed in all aspects of human resources, finance and purchase from my past experiences. I would like to try new avenues where this knowledge can be taken forward and will result in a mutually benefiting relationship. SKILLS

Capable of managing multiple tasks with an emphasis on retaining quality standards

Ability to quickly assess and prioritize projects and office tasks

Familiar with all MS Office Suite applications

Proficient at evaluating problems and quickly devising practical solutions

Ability to meet tight deadlines

Good team player and motivator

Excellent research skills

Solid communications skills

Good Analytical Skills.

Expert in Microsoft Office, with a focus on Excel.

Data management.

Reception support.

Minute taking.

Greeting Visitors

Maintaining Office Records

Ordering Office Supplies

Appointment Setting

Bookkeeping

Excellent interpersonal and communication skill.

Maintain confidentiality.

Team & Project Management.

Financial Management.

Enthusiastic, flexible and capable of working on own initiative.

Ability to work to work independently and as part of the team.

Maintaining an electronic and hard copy filing system. HIGHLIGHTS

Office Administration

Pay Roll

Invoicing

Handling Organizing Mail

Documentation

Budgeting

GOSI

Exit Reentry

Incentive

Supervising

Filing

Quotations

Material

Meeting support

Travel arrangements

Staff Motivation

Committed to Organization polices

Maintaining Office Records

Meeting Planning

Problem Solving

Interviews

Applicant tracking systems

Research

Pre-Employment

Schedule

Monitor

Supervise

Data Management

Analyze

Good team player and motivator

Time Keeping

Block Visa

Vehicle check & balance

Updating record

Welfare

Equipment

Offer Processing

Management

Travel Arrangements

Employee Relations

Record Organization & processing

Recruiting

Data Entry

EOSB

Temporary placement

Contract Making

Gate pass

Purchasing

Appointment

Time Management

Inventory Management

Client Satisfaction

Strong Computer Skills

Diary management,

New hire Processing

Professional and mature

Strong problem solver

Self-directed

Project Management

Solid communications skills

Experience Summary

Admin Coordinator withWooSun E &C (August 2017 to Present) Dynamic professional experience in coordinating and handling general office administration work. Demonstrated ability to develop and implement policies and procedures that direct and support the provision of services.Track record of maintaining administrative workflow, implementing cost reduction methods and generating reports. A team-player, who effectively develops rapport with customers and staff, researches and develops novel methods, sets priorities and resolves problems.

Key Job Responsibilities

Processed invoices

Payroll

Entered invoice data

Checked data entered for discrepancies

Manpower

GOSI

Contract Making

Exit Reentry

Interviews

Site Supervision

Iqama& Passport Renewal

Travel arrangements

Block Visa Hiring

Incoming out Going letter

Admin Manager with Daesun E & C (Dec 2016 to May 2017) A dynamic, resourceful and energetic individual who is comfortable with being the ‘go to’ person for anything related to the smooth running of an office. Much experienced in providing full secretarial, administrative and office management support to work colleagues in a busy office environment. Having a proactive and flexible approach to juggling many different priorities, and able to work autonomously and take ownership of all aspects of a task or project.

Key Job Responsibilities

Coordinating all clerical staff & utilizing office equipment effectively

Handling Filing keeping, incoming invoices, keeping records of delivery notes and timecards, Preparation of payment advices and Cheque handling the office cash, communicating with suppliers, Posting/booking and other accounting jobs as required to do.

Creating and implementing new administrative systems

Organizing induction programmers for new staff.

Recording office expenditure and managing its budget

Coordinating meeting and networking events.

Setting up new and effective systems and processes.

Handling staff recruitment and appraisals.

Dealing professionally with all correspondence, complaints and queries

Maintaining office equipment & arranging any repairs or replacements.

Arranging all travel and accommodation arrangements for staff.

Ensuring that all health and safety policies are observed.

Reporting on office performance to directors and senior managers.

Carrying out staff appraisals, managing performance & disciplining staff. Assistant Admin Manager with Daesun E & C (Oct 2013 to Dec 2016) A highly motivated and well organized administrative assistant with 7 years’ experience in a variety of office based environments. Thrives on providing solid and essential back up to key positions and projects. A calm head and meticulous eye for detail ensure that all duties are carried out to the highest standards and in allotted time frames. Comfortable working as part of a team or independently with a focus on delivering quality administrative support on a continuous basis.

Key Job Responsibilities

Coordinates various activities to all staff personnel especially all the supervisor in order to provide designated.

Function with minimum delay and optimum efficiency and accuracy.

Established and maintain good and effective relationship to all the staff personnel and workers.

Provides all administrative and office function at the site.

Support management in implementing the changes smoothly, without interrupting the routine work.

Prepare monthly project reports and send copies to department heads for evaluation.

Record project expenses and submit weekly accounting reports to the Management.

Advertise job positing on print and digital media and find qualified candidates.

Schedule interview and collect necessary documents from selected candidates.

Assist HR management in developing and implementing strategies for improving healthcare to patients.

Assisting with all aspects of administrative management, directory maintenance, logistics, equipment and storage.

Assisted in hiring, firing, and training of employees.

Ensured no violation at work place based on age, culture, sex, or any other discrimination.

Tracked expenses exceeding budget and assisted in controlling costs by cutting down paper use and other costs.

Strong knowledge of the functioning and procedures of human resources department.

Undertake general office duties as required to ensure the smooth running of the project and department.

Monitor email correspondence for & on behalf of Project Manager, Construction Manager and the entire project.

Arrange meetings and function as required.

Office administration and liaison to all project proponents including.

Provide administrative support being the focal point of the group affiliate.

Receive monthly reports from each department and compile them to form comprehensive operations and productivity report.

Support human resource department in performing employee performance evaluation and calculation of incentives and appraisals.

Issue appointment or increment letters, employment certificate, salary slips and accept leave applications, resignation letters at discretion of the management.

Assist the management in implementing budgetary restrictions effectively.

Correspond with external associates by way of emails and letters on festive occasions.

Maintain good communication links with members of the project internally.

Undertake general office duties as required to ensure the smooth running of the project and department.

Manage them Site Demand which are required by Project Manager and Construction Manager.

Assisting in administrator jobs such as Hotels and flight booking incoming and outgoing.

Conduct regular and on the spot inspections of all company properties and seeing to it that they are in good and normal condition.

Checks / verifies transfer / disposal of company properties/equipment prior to implementation of decision made.

Checks property accountability of resigned/terminated employee/s for clearance prior to submission to immediate Superior.

Sending and receiving documents for the company.

Assisting in various daily operations.

Operating a range of office machines such as photocopiers and computers.

Greeting guests and visitors.

Managing mailing or distribution lists as needed.

Install software and operate newly purchase computer units to be assigned to the requesting party.

Thorough competence in handling routine administrative functions.

Highly flexible and adaptable towards fast paced environment and dynamic situations.

Support human resource department in performing employee performance evaluation and calculation of incentives and appraisals.

Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.

Payroll Coordinator with Daesun E & C (Oct 2013 to Dec 2016) Dynamic Payroll Assistant with Five years’ progressive experience in performing payroll and accounting tasks in accordance with the processes and procedures of the department. Highly proficient in filing and data entry and making payroll of employees in a timely fashion.A quick learner who uses resources in a cost effective manner. Extremely skilled in mathematics and accounting procedures.Familiar with current and future government policies. Key Job Responsibilities

Checking how many hours employees have worked and calculating this to make up their month’s pay. This can include overtime and under time.

Maintain the company’s payroll for 900 plus employees and process it accordingly on weekly.

Communicate with clients and employees, understand their payroll related issues and offer easy payroll solutions.

Maintained and verified employee working hours on daily and weekly basis and generate the employee’s payroll accordingly.

Maintain time and attendance records.

Produce weekly and monthly reports.

Bonus and benefits handling.

Processing holiday, sick and maternity pay and expenses, bonuses, staff deductions.

Calculating overtime, shift payments and pay increases.

Answering staff queries about timesheets or pay slips.

Balancing monthly accounts.

Maintain business controls and audit trails for payroll transactions.

Respond to inquiries from employees and management executives and resolve any issues that may transpire.

Responding to vendor, auditor and employee inquiries regarding invoices.

Daily cashbook management.

Preparing wages and managing claims for expenses.

Arranging purchase orders Managing day-to-day internal controls.

Reconciling monthly statements.

Processing all refund requests.

Performing any other related duties as assigned by the Senior Accountant. Recruiting Assistant with Daesun E & C (Oct 2013 to Dec 2016) Motivated Recruiting Assistant accomplished in managing contractor staffing needs including staffing vendors business planning time tracking and implementing standard processes. Well-developed leadership skills and strong communicator. Conscientious well-organized detail-oriented and willing to take initiative; ability to work in a fast- paced environment and strong follow-through skills. Key Job Responsibilities

Schedule interviews with candidates via phone calls and email correspondence, following up with them as necessary.

Responsible for answering incoming calls, screening them as necessary, and directing them to the appropriate personnel.

Maintain a daily and ongoing task list in order to keep the Director of Recruiting on track with day-to-day responsibilities.

Prepare candidates that arrive at our office for their interview with one of the Staffing Specialists in the office.

Scheduled interviews and performed phone screens.

Worked directly with candidates and HR Managers.

Updated candidate records and job postings in recruitment systems.

Confirmed new hires, provided follow-up information via phone and/or email.

Tracked recruiting and recruitment activity status in a weekly report that is presented to talent acquisition.

Providing post-interview information to the appropriate department Hiring Manager.

Assists with the administrative support of the firm's fall hiring season.

Generates interview schedules and assembles interview materials for candidates.

Enters recruiting information into the Legal Recruiting database.

Communicates information related to interviews to those internally involved in the process (including lawyer interviewers, legal recruiting staff, reception staff, and building security staff).

Files, organizes and maintains legal recruiting files and records.

Prepares correspondence to lawyers and law student applicants, as directed.

Assists with the administrative support of the firm's fall hiring season.

Generates interview schedules and assembles interview materials for candidates.

Enters recruiting information into the Legal Recruiting database.

Communicates information related to interviews to those internally involved in the process.

Files, organizes and maintains legal recruiting files and records.

Prepares correspondence to lawyers and law student applicants, as directed.

Conduct reference checks, employment verification's and phone screens.

Maintain excellent record of completing references within three day time frame.

Communicate and coordinate with internal departments regarding hiring efforts.

Gain increasing awareness of talent acquisition and hiring trends and challenges. Manpower& Equipment Coordinator with Daesun E & C (Oct 2013 to Dec 2016) Key Job Responsibilities

Working experience of rental equipment's and manpower.

Able to handle client relations with Client.

Monitoring and controlling all manpower in the project.

Preparing business correspondence for clients.

Provide administrative support being the focal point of the group affiliate and throughout the entire project directly to the Site Manager and Construction Manager but not limited to GS E & C (main contractor) and to Aromatic Oman LLC (client) and to all members of the entire project and to fulfill liaison and communication requirements of the project.

Camp Management.

Arrange Travel Service Order.

Monitor all the manpower needs and wants for the camp.

Provide all the facilities and immediate necessities to all manpower to the camp.

Conduct weekly meeting to the camp regarding camp policy.

Conduct weekly room inspection of the camp.

Monitoring all the plant access such as Employee Permanent ID, Visitor Temporary ID Heavyequipment’s and other access as required.

Mobilization and Demobilization of Staff.

Conduction weekly meeting with Drivers regarding the pick and drop of staff. Branch Manager Assistantwith Daesun E & C (May 2013 to October 2013) Versatile Administrative Assistant who applies exceptional organizational skills while overseeing both smaller and larger administrative teams. Adept at coordinating meetings and conference calls planning itineraries and designing detailed spreadsheets.Focused on ensuring efficient office operations through effective management methods.

Career History in Pakistan

Admin Assistant with IRSP

Key Job Responsibilities

Different event report drafting and sharing.

Implement administrative procedure, rules regulations e.g. vehicles, equipment handling & maintenance.

Responsible for operation & maintenance of vehicles and vehicles record.

Manage office operation/ maintenance and repairs.

Implement procurement procedures for furniture/ fixtures, supplies and equipment.

Organize and manage logistics for various events relevant to project activities (i.e. seminars, meetings etc.)

Organize and manage boarding/lodging of staff/ visitors to district office & maintain record.

Maintain personnel system including leave record etc.

Manage office inventory system.

Identify gaps in developed procedures, rules and regulations & make suggestions for improvement.

Provide all procurement, logistics and support to main office.

Handling Cash for work.

Maintain all office systems in accordance to prescribed standards in to ensure smooth functioning at all times.

Handle customers on telephone and in person with queries and problems.

Train new employees in administrative tasks within the department.

Maintain records and file data according to category.

Communicate with management, staff, suppliers and customers to ensure a pleasant work environment.

Maintain time and attendance records.

Produce weekly and monthly reports.

Data Entry OperatorwithPDO

Field report entry in well maintained database.

Different event report drafting and sharing

Report writing.

Field report entry in well maintained database.

Event Management.

Ensuring report tables and listings accurately reflect data within a database.

Entering data accurately onto computerized databases & Excel spreadsheets.

Locate and correct data entry errors.

Lifting of files and boxes containing paper records.

Maintain logs of activities and completed work.

Ensuring documents meet required quality standards.

Compiling, coding, categorizing, calculating, tabulating and auditing data.

Handling inbound telephone queries from colleagues / clients regarding data.

Data manipulation in Excel spreadsheets.

Performed data entry-alpha and numeric data entry to add new records, verify, correct, edit, and change

Utilized scanner, copier, telephone, fax machine, and printer to perform tasks.

Demonstrated ability to maintain good manners and efficiency in routine professional relationships I hereby declare that the above-given information is true to the best of my knowledge. Place: -

Date: - AbidMuneerTanoli



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