Accounts Payable Microsoft Office
Resume:
Victoria McAllister
Apt #*01
Virginia Beach, VA 23454
***********@*****.***
QUALIFICATIONS SUMMARY
A dedicated professional with accounts payable and accounts receivable experience, pursuing a career with a diverse and challenging company. A self-starter and quick learner who possesses strong organizational and analytical skills. Disciplined and well organized with the ability to work effectively in a deadline driven environment. A team player who is able to work independently as well as collectively to reach goals and deadline requirements. Proven effectiveness in both oral and written communications conducted with upper management, co-workers or outside vendors.
SKILLS
Windows XP
Deltek Costpoint
Timberline Accounting Software
QuickBooks
Microsoft Office Suite: Word, Excel, Outlook
Dun & Bradstreet Accounting System
DEC (Digital Equipment Corp)
Oracle
Command Data (Billing System)
Peoplesoft
Great Plains
Sagitta
Concur
PROFESSIONAL EXPERIENCE
USI 6/2016-Present
Staff Accountant Vendor Payables
Prepares vendor payable checks, wire transfers and ACH payments.
Processes expense reports.
Prepared monthly accrual list for financial preparation.
Corresponds with vendors and answers their inquiries.
Prepares analysis of accounts as required.
Reviews invoices for accuracy and approvals.
Sets invoices up for payment.
Sets up check requests for payment.
Prepares invoices, return premiums and broker commissions for payment.
Reviews monthly purchasing card transactions for accuracy.
Selects, prints checks and updates payables.
Obtains required signatures on each check.
Enters voided checks.
Furnishes transaction history reports for budget preparation, adjustments and control
Assists department personnel and vendors with questions involving purchase orders and payments.
Assists vendors with questions and problems involving invoicing and payments
Apple One-Tecnico (Contract); 4/2015-7/2015
Accounts Payable Specialist
Prepares vendor payable checks
Corresponds with vendors and answers their inquiries.
Prepares analysis of accounts as required.
Reviews invoices for accuracy and approvals.
Sets invoices up for payment.
Selects, prints checks and updates payables.
Obtains required signatures on each check.
Assists department personnel and vendors with questions involving purchase orders and payments.
Assists vendors with questions and problems involving invoicing and payments
ESI 10/2011-4/2015
Accounts Payable Specialist
Sorts, dates, stamps and distributes all data related to payment obligations based on the chart of accounts
Review and verify invoices for payment, including obtaining approvals and coding to the appropriate division and general ledger account.
Match inventory invoices to purchase orders in E-Automate,verifying vendor, product, quantity and dollars charged between purchase order information and invoice
Communicate with vendors to research and rectify discrepancies with invoices
Key and distribute non-inventory expenses with proper approvals and supporting documentation
Create CER’s for freight and commission discrepancies
Prepare and process electronic payments to vendors
Accurately process daily check runs to include
Selecting and verification of payments based on company policy and to maintain integrity with vendor
Process discount invoices and cash with orders in a timely manner to capture all available discounts
Monitor and process expected credits/returns, replacements due from vendors
Reconcile & balance vendor accounts to statements
Reconcile intercompany accounts
Succor with audits
Assist with monthly closing processes
Assist vendor and other departments with A/P questions
Experience with general ledger account coding
Account reconciliation experience
Abacus - (Contract) 5/2011-10/2011
City of Chesapeake (Public Works)
Accounting Clerk
Image Staffing Services – (Contract) 1/2011-4/2011
Alutiq
Billing Technician
Shapiro & Burson (PT-Evenings) 10/2010 – 8/2011
Legal Assistant
Nortel Government Solutions - (Contract) 1/2009 – 9/2009
Supervisor for Subcontracts Invoice Processing
Qivliq, LLC 6/2004 – 10/2008
Accounts Payable Specialist
Led A/P team and disseminated project tasks to team members
Developed, updated, maintained, and distributed project work plans to A/P team
Working in conjunction with nine different companies, processed all accounts payable requests
Worked with purchase order department to accurately update and apply cost to purchase order line items as authorized
Confirmed subcontractor billing rates based on contract and purchase order agreements
Entered purchase orders and updated purchase order modifications
Confirmed information, verifying for completeness, and entered invoices into Deltek Costpoint
Worked with various companies and Project Managers to complete W-9s and Information
Sheet for 1099 individuals and various subcontractors before payments could process
Processed weekly check runs and maintained A/P aging reports to track past-due vendor invoices
Set up credit accounts with vendors and verified information submitted
Managed reporting staff: scheduled work requirements and formulated contingency plans to address schedule revisions
Conducted team training sessions and presentations for departmental functionality
Was a Resident Expert in Timberline: Trained staff in various companies
Assisted Director of Finance with research of financial records
Proficiently used Timberline accounting system from June 2004 to November 2007 before converting to Deltek eastpoint
Records Management: updated, maintained, and ensured completeness of files for audit purposes
Prepared, facilitated, and reviewed files
EDUCATION
Fairfax County Adult Education - 1998
Model with a Personal Computer beyond Basics-Windows 95
Seminars: "Leading an Empowered Team"; "Valuing Differences"
Rockville High School, Rockville, MD - 1989 Graduate
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