Victoria McAllister

*** ****** **** *****

Apt #*01

Virginia Beach, VA 23454

757-***-****

ac5ha4@r.postjobfree.com

QUALIFICATIONS SUMMARY

A dedicated professional with accounts payable and accounts receivable experience, pursuing a career with a diverse and challenging company. A self-starter and quick learner who possesses strong organizational and analytical skills. Disciplined and well organized with the ability to work effectively in a deadline driven environment. A team player who is able to work independently as well as collectively to reach goals and deadline requirements. Proven effectiveness in both oral and written communications conducted with upper management, co-workers or outside vendors.

SKILLS

Windows XP

Deltek Costpoint

Timberline Accounting Software

QuickBooks

Microsoft Office Suite: Word, Excel, Outlook

Dun & Bradstreet Accounting System

DEC (Digital Equipment Corp)

Oracle

Command Data (Billing System)

Peoplesoft

Great Plains

Sagitta

Concur

PROFESSIONAL EXPERIENCE

USI 6/2016-Present

Staff Accountant Vendor Payables

Prepares vendor payable checks, wire transfers and ACH payments.

Processes expense reports.

Prepared monthly accrual list for financial preparation.

Corresponds with vendors and answers their inquiries.

Prepares analysis of accounts as required.

Reviews invoices for accuracy and approvals.

Sets invoices up for payment.

Sets up check requests for payment.

Prepares invoices, return premiums and broker commissions for payment.

Reviews monthly purchasing card transactions for accuracy.

Selects, prints checks and updates payables.

Obtains required signatures on each check.

Enters voided checks.

Furnishes transaction history reports for budget preparation, adjustments and control

Assists department personnel and vendors with questions involving purchase orders and payments.

Assists vendors with questions and problems involving invoicing and payments

Apple One-Tecnico (Contract); 4/2015-7/2015

Accounts Payable Specialist

Prepares vendor payable checks

Corresponds with vendors and answers their inquiries.

Prepares analysis of accounts as required.

Reviews invoices for accuracy and approvals.

Sets invoices up for payment.

Selects, prints checks and updates payables.

Obtains required signatures on each check.

Assists department personnel and vendors with questions involving purchase orders and payments.

Assists vendors with questions and problems involving invoicing and payments

ESI 10/2011-4/2015

Accounts Payable Specialist

Sorts, dates, stamps and distributes all data related to payment obligations based on the chart of accounts

Review and verify invoices for payment, including obtaining approvals and coding to the appropriate division and general ledger account.

Match inventory invoices to purchase orders in E-Automate,verifying vendor, product, quantity and dollars charged between purchase order information and invoice

Communicate with vendors to research and rectify discrepancies with invoices

Key and distribute non-inventory expenses with proper approvals and supporting documentation

Create CER’s for freight and commission discrepancies

Prepare and process electronic payments to vendors

Accurately process daily check runs to include

Selecting and verification of payments based on company policy and to maintain integrity with vendor

Process discount invoices and cash with orders in a timely manner to capture all available discounts

Monitor and process expected credits/returns, replacements due from vendors

Reconcile & balance vendor accounts to statements

Reconcile intercompany accounts

Succor with audits

Assist with monthly closing processes

Assist vendor and other departments with A/P questions

Experience with general ledger account coding

Account reconciliation experience

Abacus - (Contract) 5/2011-10/2011

City of Chesapeake (Public Works)

Accounting Clerk

Image Staffing Services – (Contract) 1/2011-4/2011

Alutiq

Billing Technician

Shapiro & Burson (PT-Evenings) 10/2010 – 8/2011

Legal Assistant

Nortel Government Solutions - (Contract) 1/2009 – 9/2009

Supervisor for Subcontracts Invoice Processing

Qivliq, LLC 6/2004 – 10/2008

Accounts Payable Specialist

Led A/P team and disseminated project tasks to team members

Developed, updated, maintained, and distributed project work plans to A/P team

Working in conjunction with nine different companies, processed all accounts payable requests

Worked with purchase order department to accurately update and apply cost to purchase order line items as authorized

Confirmed subcontractor billing rates based on contract and purchase order agreements

Entered purchase orders and updated purchase order modifications

Confirmed information, verifying for completeness, and entered invoices into Deltek Costpoint

Worked with various companies and Project Managers to complete W-9s and Information

Sheet for 1099 individuals and various subcontractors before payments could process

Processed weekly check runs and maintained A/P aging reports to track past-due vendor invoices

Set up credit accounts with vendors and verified information submitted

Managed reporting staff: scheduled work requirements and formulated contingency plans to address schedule revisions

Conducted team training sessions and presentations for departmental functionality

Was a Resident Expert in Timberline: Trained staff in various companies

Assisted Director of Finance with research of financial records

Proficiently used Timberline accounting system from June 2004 to November 2007 before converting to Deltek eastpoint

Records Management: updated, maintained, and ensured completeness of files for audit purposes

Prepared, facilitated, and reviewed files

EDUCATION

Fairfax County Adult Education - 1998

Model with a Personal Computer beyond Basics-Windows 95

Seminars: "Leading an Empowered Team"; "Valuing Differences"

Rockville High School, Rockville, MD - 1989 Graduate

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