Project Executive
Resume:
C u r r i c u l u m V i t a e P a g e *
IRENE B. NALE
IRENE B. NALE
POSITION:
Executive Secretary/PA
/Admin Officer
PROFILE:
Professional with more
than 8 years’ of
experience as Executive
Secretary / PA / Admin
Officer in Construction–
MEP and Civil Division &
Security System Provider
Sector
CONTACT DETAILS:
Mobile No.
E-MAIL ADDRESS:
****.*****@*****.***
DATE OF BIRTH:
14 September 1984
NATIONALITY:
Filipino
RELIGION
Roman Catholic
LANGUAGES:
English, Tagalog
(Read & Write)
OVERVIEW:
Self motivated proactive worker with the ability to work both, as a team player as well as an independent individual in highly pressurized work environment.
Special interest to take challenging and responsible works known or unknown, with high level of confidence and fulfill the matter at the entire satisfaction of management.
Having exceptional interpersonal, communication and motivational skills.
Ability to set and maintain high standards within the work environment as well as when dealing with clients and contractors.
A graduate in Bachelor’s Degree with excellent PC skills.
Possess excellent leadership, communication and inter personal skills that hence any assignment.
Have experience in Construction company (MEP and Civil), Security System Provider & Oil & Gas Manpower Provider sector. QUALIFICATIONS:
EDUCATION QUALIFICATION:
Graduate in (Bachelor of Science in Secondary Education – High School Teacher) s/y 2000-2005 - CBSUA University, Philippines
Secondary School (Salutatorian) s/y 1996 – 2000
PHSF - Philippines
Elementary School (with Honor) s/y 1990 - 1996
Additional Qualifications:
IT SKILLS:
M.S Office Microsoft Outlook Basics of Hardware Familiar with Internet & Outlook Basic Adobe Photoshop Software’s & Windows Installation Good typing speed Team binder PDF Converter Jpeg Converter Knowledge in ERP System Operation.
WORK HISTORY:
MAY 2014 – PRESENT - ( COMMODORE CONTRACTING CO. LLC) DUBAI, UAE
Position: Executive Secretary/ Receptionist
Document Controller /Estimation Secretary/
Administration Officer
RESPONSIBILITIES:
Handling and preparing all the correspondences (letters, memo’s/circulars, incoming and outgoing emails for the Chief Operating Officer.
Assisting the Chief Operating Officer and Project Managers for preparing the required documents in acquiring visa for some business trips outside the U.A.E.
Responsible for handling the office reception ( greet and meet the visitors, taking all the incoming and outgoing calls using the switchboard and transfer to the concern person ).
C u r r i c u l u m V i t a e P a g e 2
IRENE B. NALE
PASSPORT DETAILS:
Passport No. : EC4132986
Place of Issue : Abu Dhabi
Date of issue : 09-05-2015
Date of expiry : 08-05-2020
Visa Status : Employment
EXTRA CURRICULAR
Internet Browsing
Travelling
Outdoor Sports
PERSONAL STRENGTH
Communication and
people skills
Analytical problem
solving and planning
skills
Leadership skills
Optimistic
Dependable
Flexible
Expressive
Hard Worker
Enthusiastic
Self-Confident
Team Player
Discipline
Responsible for Hotel & Flight bookings for Chief Operating Officer and Contractor Representative for Factory/Business Trip.
Responsible for screening the incoming and outgoing calls before transferring to the Chief Operating Officer & Project Managers.
Set up travel arrangement; maintain daily schedule/appointments of the COO and Project Managers.
Handling / Preparing the monthly petty cash expenses and reports for accounts department review and approval.
Responsible for all the documents received from the project sites for COO’s signature / approval.
Preparing the monthly staff attendance and labor timesheets for COO’s review and approval for HR submission.
Preparing / Handling Letter of Intents/ Contracts Agreement in coordination with the contracts department for the subcontractors / suppliers through top management approval.
Arranging and setting up business meetings for Chief Operating Officer.
Attending meetings for taking down minutes and important matters.
Coordinating with the Human Resource Department in the Head Office for the staff/labours leave applications, daily timesheets/attendance, monitoring of employee’s passports and visa expiration other documents related to the projects.
Reporting to the COO for the Project Status / Reports from the Project Managers.
Updating the logs: General Incoming / Outgoing Logs, Incoming Tender, Outgoing Offer and Incoming & Outgoing Letters.
Receiving & updating all the invoices and submitting to the accounts department.
Follow-up with Tender Department Team and update Pending Tender Enquiries on daily basis and forward report to COO & GM on daily basis.
Follow-up with Project Managers / Engineers on pending Client emails and forward report to COO & GM on daily basis.
Monitor client emails are replied on time and forwarded to concerned staff by team members.
Receive faxes & hand-delivered documents and prepare emails and send to concerned staff.
Follow-up and update Daily Project Reports Log.
Updating of LOA, Agreements, Letters (incoming – soft files).
Maintain electronic registers for Letters, MOM, Memos, Transmittals and Drawings.
Tracking all documents correspondences and transaction.
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Preparing submittals such as Shop Drawings, Materials & samples, RFI’s and other related submittals to the client/consultant.
Updating the submittals logs (drawings, materials, RFI’s) for weekly meetings with the client/consultant.
Monitor office stationary supplies and to ensure that the office facilities are in good condition and all the bills settled in due time. C u r r i c u l u m V i t a e P a g e 3
IRENE B. NALE
Responsible for Tender Invitation documents for Management approval / confirmation for tender participation.
Preparing letters/ RFI’s for client submission.
Sending quotation inquiries for the subcontractors for the tender packages.
Updating the system for all the tender documents received from the client/consultant.
Filling up the BOQ’s for client submission.
Preparing the tender documents for final client submission. APRIL 2011–NOV 2013 - (METALLIC EQUIPMENT TECHNOLOGIES) ABU DHABI, UAE
Position: Secretary /Receptionist /Project Coordinator RESPONSIBILITIES:
Primary Coordinating between project clients and giving support to the clients and suppliers for (CCTV, Access Control, Time and Attendance System and other related Security Services).
Assist in identifying need & corresponding outcomes to measure success of the project.
Collect and report data to evaluate status of the projects.
Scheduling of daily job task for all the engineers and technicians to check / rectify the problem in the site.
Assisting in tracking of documentation in each project.
Preparing/typing quotations, technical and commercial proposals for each project.
Handling business correspondences (letters, e-mails, faxes) and other reports.
Preparing Purchase Orders and handling procurement processes – shipment clearances.
Set up Director’s travel arrangement, maintain director’s calendar.
Set up and coordinates business meetings and conferences, preparing meeting agendas and minutes.
Handling incoming and outgoing calls in a friendly manner.
Maintaining the hard copy and electronic filing system (document controller/archiver).
Preparing credit application, Telegraphic Transfer forms, and Performance Bond for bank submission.
Ensuring that relevant management information is captured and analyzed.
Scanning of incoming documents to office and electronic distribution as necessary.
Coordinating with all the departments in carrying out the project in the required time.
Welcomes visitors by greeting them, in person or on the telephone.
Answering or referring inquiries.
Handling and operating the switchboard for incoming and outgoing calls.
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IRENE B. NALE
JULY 2010 - SEPT 2011 - (ATLANTIC OIL SERVICES)
ABU DHABI, UAE
Position: Executive Secretary / HR Assistant
RESPONSIBILITIES:
Keep records/filing documents accurately.
Preparing letters, quotations, memoranda, circulars and other related business communications.
Handling incoming and outgoing calls.
Arrange airfares/tickets, hotel accommodation of employees, crews, guests and manager.
Updates the status of the offshore staffs in the system.
Review CV’s for the desired position before forwarding to the clients.
Submitting CV’s to the clients upon selection of all the successful candidates.
AUG 2006 - JULY 2010 - (TIGER MACHINERY & INDUSTRIAL CORPORATION) MANILA, PHILIPPINES
Position: Executive Secretary / Administration Officer RESPONSIBILITIES:
Handling incoming and outgoing calls in a friendly manner.
Keeping records and documents for filing system.
Preparing letters, quotations, sales order, purchase order and other related documents.
Handling deliveries and customs processes.
Arranging airfare and hotel bookings for Vice President’s business travels and meetings.
Coordinating with HR Department for management and employee’s concern.
SEMINARS ATTENDED:
Enhancing the knowledge and skills of students through workshops and training toward global competence.
Principles and Methods of Teaching and Educational Technology.
Importance of taxation.
Supporting documents, certificates and references would be provided upon request.
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IRENE B. NALE
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