Accounting Assistant Accounts Payable

EDIE JIANG

** *. *** ***** ****, Vernon Hills, IL 60061 Tel: 847-***-**** Email: ****.*****@**.***

ACCOUNTS PAYABLE ASSOCIATE /ACCOUNTING ASSISTANT

ACCOMPLISHED AND QUALIFIED ACCOUNTING PROFESSIONAL with a solid background of over 15 years of accounting experience with progressively responsible roles and strong computer skills including SAP. Specialized in strategic control, management, and posting of customer and vendor accounts into accounting software including financial data analysis in Excel PivotTable. Demonstrated an ability to work with limited supervision and accurately manage several priorities in deadline-oriented environments.

EXPERIENCES

ACCOUNTS PAYABLE CLERK

CF Industries, Deerfield, IL Apr - Jul 2017

Audited and verified employee reimbursement report for company credit card purchase and travel expenses.

Handled freight invoices with Trans Pay software application.

Scanned & entered high volume accounts payable invoices, and check request to SAP.

Created spreadsheets in MS Excel. Extracted data from SAP into MS Pivot tables with V-Lookup function.

Performed filing of invoice. Kept files up-to-date and distributed as needed.

ACCOUNTS PAYABLE ASSISTANT

Reynolds Consumer Products, Lake Forest, IL 2015 - 2017

Nationally recognized company in the fast-paced work environment and a large volume of invoices. Was part of the accounting team working towards successful yearly and monthly closing. Experience demonstrated strong A/P background augmented by computer skills, attention to detail, and an ability to work independently.

Performed daily processing of accounts payable invoices in SAP to ensure that vendor, supplier, and expense payments are maintained in an accurate and up-to-date manner to avoid penalty charges.

Contacted appropriate buyers as needed to ensure purchase orders and receipts match perfectly.

Posted non-purchase order invoices with accurate coding and approvals. Processed check requests such as employee reimbursement and rush invoices to ensure next day payments

Reviewed incoming bills and statements to ensure information accuracy and completeness

Kept in touch with vendors for accurate remittance address and bank account information to enhance check cutting, ACH payments, and wire transfers to reach the proper vendor side.

Performed special projects assigned by management.

Maintained proper back-up files for vendor invoices more efficient research and reference.

ACCOUNTS PAYABLE CLERK

Nanosphere Inc., Northbrook, IL 2012-2015

Worked in the health diagnostics & biotechnology company at accounts payable department, duties ranging from preparing necessary documents for quarterly outside auditors to processing & filling vendor invoices in QuickBooks, as well as researching into & resolving vendor inquiries.

Entered an average of 90-100 invoices and checked requests daily in QuickBooks and MISys.

Timely posted the processed invoices into the computer for cash discounts and avoidance of late charges.

Performed weekly check cutting and employee reimbursement for Company Credit Card and Travel expenses.

Verified collecting purchase orders satisfy approval authorization. Monitored accumulated payments for large contract orders to ensure that he amount would not exceed budget.

Contacted vendor to request credit for damaged items, shortages, price discrepancies, and duplicate invoices.

Updated active vendor master & set up new vendor information including tax ID number, W-9 Form, etc.

Applied daily cash for customer payment via ACH and lockbox. Matched incoming cash to customer invoice. Recorded any differences and reported to the manager.

Worked directly with controller to assist with quarterly external audit. Provided bank statements as well as company financial statements with related A/R, A/P side.

ACCOUNTING ASSISTANT

Elitec Global Inc., Elk Grove, IL 2011-2012

Worked part-time in the technology industry, duties ranging from maintaining vendor files to ensure timely, accurate payment processing, handling customer check receipts and performing financial report data analysis.

Assisted in estimating merchandise cost of the floor upon new product arrival.

Monitored inventory system for negative quantities and errors.

Posted G/L transactions and account reconciliations in QuickBooks.

Extracted data from QuickBooks to Excel to facilitate resolution of customer’s most recent debts.

ACCOUNTING ASSISTANT

Neil Enterprises Inc., Vernon Hills, IL 2001-2011

Promotional product manufacturer and photo novelties supplier or distributor company. Was part of the Accounting Department assisting with A/R, A/P, financial reporting and related internal control processes.

Assisted in designing innovative approaches to improve customer credit card payment processes, maintained ASI system balance, and updated customer & vendor databases.

Developed separate spreadsheets for large client invoices to ensure timely partial payments, eliminating payment deduction and short pay. Handled pass due sales invoices.

Successfully created the Visual Basic program in Excel to monitor credit card payments for online customer orders. Program saved time and eliminated human errors.

Generated monthly journal for accrued property taxes, depreciation, and other monthly closing processes.

Summarized payroll balance and entered into monthly general journal for ten years

Maintained daily cash account balance in Bank One, reconciled monthly bank statements etc. in ASI.

Obtained proof of obligation and proper authorization for vendor invoices before payment.

Processed weekly basis check disbursement for employee reimbursements and salesperson commissions.

Handled complicated foreign currency exchange with A/R and make adjustments to G/L.

SAP FICO SD & ABAP TRAINEE

Advanced Computer Training (ACT), Inc., Glenview, IL 2012-2013

ACT makes every effort to help trainees face the challenges of today’s rapidly evolving EPR/SAP marketplace. The FICO & SD portion of SAP includes exploration into project management.

Configure automatic account assignments and G/L. Create G/L master data of balance sheet and profit & loss accounts both at chart of accounts level and company code level.

Configure and test FI-A/P, FI-A/R, bank foreign currency transactions, & special purpose leger FI-SPL.

Configure automatic payment program for outgoing payments to vendors & create check lots for bank.

Create customer and vendor recon accounts for assignment into master record for automatic postings.

Configure and customize controlling area, cost and revenue accounts, cost center, & internal orders.

Work on various SD configurations including master data, shipping, transportation, & billing.

Hands-on experience in configuring pricing procedures for conditions like discounts, freight, etc.

EDUCATION

Advanced Computer Training, Inc.

Certificate of Achievement in SAP FICO & SD 2012

William Rainey Harper College

Associate Degree in Accounting 2004

Associate Degree in Computer Information System 2000

SKILLS & QUALIFICATIONS

SAP FICO SD & ABAP (Basic)

Microsoft Office Suite: Excel, Word, Power Point, Outlook, MS-Access, and FrontPage.

Accounting Software: Peachtree, QuickBooks, MISys, and ASI Computer Systems

U.S. Citizen

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