Project accountant (Administrator )
Resume:
IDENTIFICATION:
Names: Marcel DUSHIMIMANA
Date of Birth:
15
-
May
-
1980
Age:
36
Years
Address:
Remera - Kicukiro District
PO Box 6729 Kigali-Rwanda
Contact Phones:
: (250)
788 582 902
Email(s):
ac57y3@r.postjobfree.com
Career Objective:
To work for a prestigious organization where I can impart my technical skills and expertise in the field of accounting and be a part of a dynamic, dedicated and hardworking team who will be working hand-in-hand for the realization of the organization's ultimate goals and objectives.
Seeking a senior management position in Finance/Accounting, where more than 9 years of my management experience will provide leadership and day-to-day management of the finance and administration functions including the Human resource management, ensuring that these functions meet full legal requirements in each of the offices of the organization and strive for bottom-line results. Will be comfortable operating at an executive level and demonstrating ability to collaborate and build strong working relationships with other departments and with people at various levels of the organization.
Summary of Qualifications
A creative and energetic accountant who, with 10 years’ experience in both the private and public sectors, can demonstrably improve an organisation's performance through the provision of strategic leadership and sound financial management that focuses on market position, cost reduction and improved profitability.
An experienced and hardworking accountant with experience in accounting, Human resource management and finance, with experience ranging from financial statements, management reports, general ledger, and journal entries to multi-state payroll, accounts payable/receivable, reconciliations, inventory variances allocation, and job costing.
Highly motivated and result-oriented.
Advanced communication and interpersonal skills.
Ability to work under pressure and do multi-tasked assignment.
Highly organized; ability to work in a fast-paced environment.
A good team player with passion for learning.
Computer literate.
My Key Skills
Financial Reports Preparation, Accounting and Bookkeeping, Computer Literate-Sage, Journal Accounting Entry System, Ms Word, Excel, Ms Office Tools, Archiving/Document Controlling, Good in Correspondence, Logistics and Administrative Support, Human resource management, Can operate Office machine, photocopier/scanning machine. Excellent Customer Service Skills.
Education History, Qualifications & Other Additional Information:
Education:
EDUCATIONAL BACKGROUND:
2000-2005: Bachelor of Business Administration (BBA)-Major in Accounting – Adventist University of Centre of Africa (A.U.C.A).
1993 – 1999: Gitwe Adventist College: High School Leaving Certificate.
1985 – 1992: Kagasunzu Primary School
PUBLICATIONS
Réalisation des Objectifs autres que le bénéfice comptable dans les banques commerciales au Rwanda, Mémoire pour l’obtention du grade de Licencié en Gestion et Administration, Option Comptabilité.
CERTIFICATES
Formation sur les procédures contractuelles et financières du 10ème FED
Training on NIM Audit Procedures of UNDP
05th – 06th /09/2008 : Certificat Training ’’Welcoming is state of mind’’ of Customer Service organized by SONARWA
2007/2008 : Certificat de Formation Professionnelle en Assurance organisée par la SONARWA
2002/2003 : Commissaires aux sports et loisirs dans l’Association Générale des Etudiants de l’Université Adventiste d’Afrique Centrale.
2003 : Certificat de participation au stage d’entraîneurs de base organisé par National Olympic Committee for Germany.
15/08/2008, A valid Driving License, Class B.
Summary of Work Experience:
Duration
Organization & Designation
04/2017 – To date
REG/EDCL/EARP/SEAP / Project Accountant
2015- 03/2017
Belgium Development Agency – Strategic Approach to Capacity Building Project (BTC-SACB project ) as Project Accountant, to National Capacity Building Secretariat (NCBS)
2011-2014
The Parliament of Rwanda as Project Accountant for European Union (EU) Financed Project to the Parliament of Rwanda.
2009-2011
The Parliament of Rwanda (Senate) as Internal Auditor
2006-2009
Sonarwa Life Ltd as Accountant & Debts Collection Officer
2005-2006
Cogebanque Ltd as Accountant
Detailed Work Experience
Organization:
REG: Rwanda Energy Group
Organization Type:
EDCL: Energy Development Corporation Limited /
EARP: Electricity Access Roll Out Program
Designation:
Accountant of:
-SEAP: Scaling up Energy Access Project
Tenure:
April 2017 to date
Location:
Kigali, Rwanda
Reporting to:
EARP Coordinator
Responsibility
Finance & Accounting Transactions and Reports Preparation, Project Operations Management, Project Financial Analysis, Project Activities Planning, Project Supply Chain Management, Taxes Preparation etc.
Total Budget:
15,494,000 Unit of Account
Duration :
4 Years
Budget Execution rate:
20% (2nd Quarter 2018)
Brief Job Description :
Efficiently managed payables and receivables including reconciliations, payroll and general ledger functions.
Record all project expenses properly in TOMPRO, following guidelines and within the deadlines the latest 10th of the following month
Produce statements for control by the Project Management, make all necessary corrections and make all preparations for the monthly closing of the accounting
Check and control to ensure quality and completeness of justification and supporting accounting documents of all expenses following guidelines
Compiled and prepared detailed financial statements, management reports and journal entries.
Developed and produced Excel spreadsheets for P&L, balance sheet, income summary, and trial balance.
Significantly improved accounts payable/receivable operations by developing and implementing proactive workflow procedures.
To carry out the financial business of the project in a timely, efficient and reliable manner (e.g. to make payments, settle liabilities etc).
To keep systematic, easily accessible accounting and documentary records as evidence of past transactions and current financial status, so that detailed transactions can be identified and traced and all aggregates can be conveniently broken down into their constituent parts.
To provide periodic financial statements, containing appropriately classified financial information, as a basis for (a) accountability and (b) decision-making.
To maintain financial records suitable for budgetary control, internal control and the needs of auditors.
To provide means for effective management of the project assets, liabilities, expenditures and revenues.
Controlling project financial planning;
Budgeting and forecasting for the project, with periodical controls, variance analysis, management reporting and ensuring compliance
Financial management for the project;
System development for effective operations;
Monitoring invoicing, payment and recovery;
Liaison with banks and handling all banking matters;
Preparation and submission of different accounting and financial reports as per requirements
Keep project accounts documents updated and keep the justification documents;
Make follow up of expenditure, preparation of accounts and funds appeal reports, good movement of project goods and services acquisition procedures;
Prepare expenditure situation and invoices;
Prepare TVA, CSR and RRA declarations;
Prepare and follow-up the refund of VAT to RRA
Ensure management of financial, logistic and material resources for the project;
Keep daily expenditure account;
Ensure the execution of the project’s budget;
Assist the Program Manager and Project Co-Manager in the elaboration of the project reports, budgets or plans
Organization:
National Capacity Building Secretariat (NCBS - SPIU )
Organization Type :
Government Institution
Designation :
Project Accountant of:
-Belgium Development Agency – Strategic Approach to Capacity Building Project to the NCBS
-NCBS - FOOD SECURITY Project Financed by the Kingdom of Netherland
Tenure :
2015 to March 2017
Location :
Kigali, Rwanda
Reporting to:
Executive Secretary, BTC Representation
Responsibility
Finance & Accounting Transactions and Reports Preparation, Project Operations Management, Project Financial Analysis, Project Activities Planning, Project Supply Chain Management, Taxes Preparation etc.
Total Budget :
4.400.000 Euros for BTC - SACB
Duration :
4 Years (from 2014 to 2017)
Budget Execution rate:
56% ( 1st Quarter 2017)
Brief Job Description :
Efficiently managed payables and receivables including reconciliations, payroll and general ledger functions.
Record all project expenses properly in FIT, following guidelines and within the deadlines the latest 10th of the following month
Produce FIT statements for control by the Project Management, make all necessary corrections and make all preparations for the monthly closing of the accounting
Check and control to ensure quality and completeness of justification and supporting accounting documents of all expenses following guidelines
Compiled and prepared detailed financial statements, management reports and journal entries.
Developed and produced Excel spreadsheets for P&L, balance sheet, income summary, and trial balance.
Significantly improved accounts payable/receivable operations by developing and implementing proactive workflow procedures.
To carry out the financial business of the project in a timely, efficient and reliable manner (e.g. to make payments, settle liabilities etc).
To keep systematic, easily accessible accounting and documentary records as evidence of past transactions and current financial status, so that detailed transactions can be identified and traced and all aggregates can be conveniently broken down into their constituent parts.
To provide periodic financial statements, containing appropriately classified financial information, as a basis for (a) accountability and (b) decision-making.
To maintain financial records suitable for budgetary control, internal control and the needs of auditors.
To provide means for effective management of the project assets, liabilities, expenditures and revenues.
Ensure that copy of all supporting Bank documents and check cash document copy before sending to LAF on monthly basis
Controlling project financial planning;
Budgeting and forecasting for the project, with periodical controls, variance analysis, management reporting and ensuring compliance
Financial management for the project;
System development for effective operations;
Monitoring invoicing, payment and recovery;
Liaison with banks and handling all banking matters;
Preparation and submission of different accounting and financial reports as per requirements
Keep project accounts documents updated and keep the justification documents;
Make follow up of expenditure, preparation of accounts and funds appeal reports, good movement of project goods and services acquisition procedures;
Prepare expenditure situation and invoices;
Prepare TVA, CSR and RRA declarations;
Prepare and follow-up the refund of VAT to RRA
Ensure management of financial, logistic and material resources for the project;
Keep daily expenditure account;
Ensure the execution of the project’s budget;
Provide all necessary accounting data and information to the Program Manager for NCBS and the Project Co-Manager, for them to be able to follow up on Budget and Planning,
Assist the Program Manager and Project Co-Manager in the elaboration of the project reports, budgets or plans
Organization:
The Parliament of Rwanda
Organization Type :
Government Institution
Designation :
Project Accountant for European Union (EU) Project Support to Parliament of Rwanda
Tenure :
2011 to 2014
Location :
Kigali, Rwanda
Reporting to:
The Secretary General of the Senate and European Union Delegation in Kigali
Responsibility :
Finance & Accounting Transactions and Reports Preparation, Project Operations Management, Project Financial Analysis, Project Activities Planning, Project Supply Chain Management, Taxes Preparation etc.
Total Budget :
Duration :
Budget Execution rate:
500.000 Euros
3 Years (DP1 for 18 Months & DP2 For 18 Months)
83%
Brief Job Description :
Efficiently managed payables and receivables including reconciliations, payroll and general ledger functions.
Compiled and prepared detailed financial statements, management reports and journal entries.
Developed and produced Excel spreadsheets for P&L, balance sheet, income summary, and trial balance.
Significantly improved accounts payable/receivable operations by developing and implementing proactive workflow procedures.
To carry out the financial business of the project in a timely, efficient and reliable manner (e.g. to make payments, settle liabilities etc).
To keep systematic, easily accessible accounting and documentary records as evidence of past transactions and current financial status, so that detailed transactions can be identified and traced and all aggregates can be conveniently broken down into their constituent parts.
To provide periodic financial statements, containing appropriately classified financial information, as a basis for (a) accountability and (b) decision-making.
To maintain financial records suitable for budgetary control, internal control and the needs of auditors.
To provide means for effective management of the project assets, liabilities, expenditures and revenues.
Controlling project financial planning;
Budgeting and forecasting for the project, with periodical controls, variance analysis, management reporting and ensuring compliance
Financial management for the project;
System development for effective operations;
Monitoring invoicing, payment and recovery;
Liaison with banks and handling all banking matters;
Preparation and submission of different accounting and financial reports as per requirements
Keep project accounts documents updated and keep the justification documents;
Make follow up of expenditure, preparation of accounts and funds appeal reports, good movement of project goods and services acquisition procedures;
Prepare expenditure situation and invoices;
Prepare TVA, CSR and RRA declarations;
Prepare and follow-up the refund of VAT to RRA
Ensure management of financial, logistic and material resources for the project;
Keep daily expenditure account;
Ensure the execution of the project’s budget;
Organization :
The Parliament of Rwanda (Senate)
Organization Type :
Government Institution
Designation :
Internal Auditor
Tenure :
2009-2011
Location :
Kigali, Rwanda
Reporting to:
The Secretary General of the Senate
Responsibility :
My role as the Internal Auditor in the parliament (Senate) was to assist the Secretary General in the senate to fulfill his governance responsibilities, including ensuring the efficiency, effectiveness and economy of the senate's internal control systems and governance processes, by conducting Internal Auditing and Control, Conducting Financial Transactions Operation Control, Conducting Budgets Implementation Monitoring and Control, Conducting Internal Operations and Procedures Review and Control.
Reporting to :
The Secretary General in the Parliament (Senate)
Brief Job Description :
Conducting Internal Control evaluation and risk assessment to identify loopholes and areas requiring management intervention to prevent frauds, embezzlements, misappropriations, misuse and wastage and ensuring that objectives of the organization are achieved economically, efficiently and effectively;
Preparing an Annual Internal Audit Plan based on risk assessment including tasks, assignments and timelines for completion for each task and main activities, personnel to be employed, and reporting results of audit;
Preparing special reports when asked for by the management on various aspects of financial management, including asset management and security, financial reporting, decision support systems, management Information systems;
Assisting the senate in engaging an independent chartered accounting firm to assess internal controls over contract management, payments, and ex-post review of procurements etc when required;
Facilitating the Office of Auditor General of Rwanda in undertaking periodic reviews and annual audit of the senate financial transactions as per the Government of Rwanda rules and requirements and assisting the management in drafting replies;
Assisting the finance department in preparation of reports in critical areas like meeting financial obligations under procurements and the process itself.
Specifying internal checks including pre-audit checks, adherence to policies procedures and compliance with rules, laws and regulations to ensure that payments to suppliers/contractors/consultants are made by them in accordance with the stipulated guidelines of the government and donor agencies and ensuring that systems exist for generation of accurate and reliable financial and other information;
Develops recommendations for improving internal audit controls, senate operating efficiency, and the adequacy of the senate records, recordkeeping, and proper documentation of agency processes.
Conducts investigations of irregularities discovered by or brought to the attention of the internal auditor or as directed by the Board of Trustees or the Executive Director.
Investigates any appearance or allegation of fraud, embezzlement, and/or defalcations within the senate.
Performs other auditing duties as required or requested.
Perform the planning and execution of regulatory, financial, and operational audits and special projects.
Assess compliance with governmental regulatory and policies requirements in the area of financial accounting and auditing standards to ensure assets are safeguarded.
Carry out independent evaluations and appraisals of the effectiveness of the policies, rules and procedures through which the senate financial, physical and human resources are managed.
Provide management with a comprehensive risk management process to ensure that risks are identified, and evaluate existing internal controls’ ability to mitigate the impact and likelihood of occurrence of the identified risks.
Maintaining an awareness of changes in operations, regulations and audit practices in order to evaluate effectiveness and efficiency, and advocate and influence the highest standards of ethics, discipline, and professionalism.
Keep management informed of emerging trends and successful practices in auditing and controls testing.
Organization :
SONARWA Life Ltd.
Organization Type :
Insurance Company
Designation :
Accountant
Tenure :
2006-2009
Location :
Kigali, Rwanda
Reporting to :
The Chief Financial Manager
Responsibility :
Financial Operations, Payroll, Bank Reconciliation, Finalization of Accounts, Audit Facilitation, and preparation of Periodical Reports including Annual Report
Brief Job Description :
Prepares Check Payments for various suppliers.
Prepares Staff Check Leave Salary and Final Settlement.
Custodian of Petty Cash Fund for the Corporate Accounts.
Deposit Check Payments received from different Divisions as a Settlement of Management Share and Inter Company Expenses.
Prepares Reconciliation Reports for various suppliers.
Prepares Bank Reconciliation Report for Corporate Accounts.
Enter all accounting transactions related to Cash Payments, Check Payments, Cash Receipts and Bank Receipts.
Prepares New Staff Expenses Reports for the Division.
Received cash collections from branches for deposit to the company’s account.
Prepares check payments for various suppliers.
Prepares bank reconciliation reports and takes appropriate actions for any discrepancy noted.
Prepares reconciliation reports for various suppliers’ accounts.
Undertakes inventory for all store branches and warehouse and ascertain that the quantities in the system reconcile with that of physical count.
Enter all accounting transactions in the system and generate various reports such as Trial Balance, Statement of Income and Expense, Balance Sheet, etc.
Prepares Cash Sales Report Statement.
Management of Petty Cash Fund.
Prepares Financial Statements such as Balance Sheets/Trial Balance, Income Statement and Cash Flow Statement.
Prepares reconciliation of general ledger both for debtors and creditors.
Prepares journal vouchers (booking of Miscellaneous \bills and others) on a daily basis.
Prepares cash and bank payments.
Prepares payroll to be credited to the employees’ individual savings bank accounts.
Ascertain accruals of expenses and depreciation of company’s assets.
Attends to the tax requirements of the business enterprise.
Organization :
Cogebanque Ltd.
Organization Type :
Bank
Designation :
Accountant
Tenure :
2005-2006
Location :
Kigali, Rwanda
Reporting to :
The Director of Finance and Administration and To the Managing Director
Responsibility :
Financial Operations, Payroll, Bank Reconciliation, Finalization of Accounts, Audit Facilitation, and preparation of Periodical Reports including Annual Report
Job Descriptions :
Prepares Check Payments for various suppliers.
Prepares Staff Check Leave Salary and Final Settlement.
Custodian of Petty Cash Fund for the Corporate Accounts.
Deposit Check Payments received from different Divisions as a Settlement of Management Share and Inter Company Expenses.
Prepares Reconciliation Reports for various suppliers.
Prepares Bank Reconciliation Report for Corporate Accounts.
Enter all accounting transactions related to Cash Payments, Check Payments, Cash Receipts and Bank Receipts.
Received cash collections from branches for deposit to the company’s account.
Prepares check payments for various suppliers.
Prepares bank reconciliation reports and takes appropriate actions for any discrepancy noted.
Prepares reconciliation reports for various suppliers’ accounts.
Undertakes inventory for all store branches and warehouse and ascertain that the quantities in the system reconcile with that of physical count.
Enter all accounting transactions in the system and generate various reports such as Trial Balance, Statement of Income and Expense, Balance Sheet, etc.
Prepares Cash Sales Report Statement.
Management of Petty Cash Fund.
Prepares Financial Statements such as Balance Sheets/Trial Balance, Income Statement and Cash Flow Statement.
Prepares reconciliation of general ledger both for debtors and creditors.
Prepares journal vouchers (booking of Miscellaneous \bills and others) on a daily basis.
Prepares cash and bank payments.
Prepares payroll to be credited to the employees’ individual savings bank accounts.
Ascertain accruals of expenses and depreciation of company’s assets.
Attends to the tax requirements of the business enterprise.
Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
Ensure an accurate and timely monthly and year end close.
Ensure the timely reporting of all monthly financial information.
Assist the bank controller in the daily requirements.
Ensure the accurate and timely processing of positive pay transactions.
Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.
Three plus years in a Payroll Office performing all payroll functions; Three years additional payroll office experience in lieu of Associate's degree
Supports budget and forecasting activities.
Develop and implement policies and procedures with emphasis on internal controls
Ensure Risk Management procedures bases on the bank governance and Risk Management policies
Collaborates with the other department managers to support overall department goals and objectives.
Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
Advises staff regarding the handling of non-routine reporting transactions.
Responds to inquiries from the General Manager, the bank CFO and Accounting Manager, Bank Controller and other managers regarding financial results, special reporting requests and the like.
Supervise the general ledger group to ensure all financial reporting deadlines are met.
Assist in development and implementation of new procedures and features to enhance the workflow of the accounting department.
Work with each direct report to establish goals and objectives for each year and monitor and advice on the progress to enhance the professional development.
Support Cost Analyst with special projects and workflow process improvements.
Languages Skills
Read
Speaking
Write
French
Very Good
Very Good
Very Good
English
Good
Good
Good
Kinyarwanda
Very Good
Very Good
Very Good
Kiswahili
Good
Good
Good
Computer Skills
Sr.
Skills & Abilities
Proficiency Level
Period Used
1
Microsoft Office Word Processing
Excellent
Currently Using
2
Microsoft Office Presentation
Excellent
Currently Using
3
Microsoft Office Outlook Express
Excellent
Currently Using
4
Microsoft Office Spread Sheet
Excellent
Currently Using
5
Microsoft Office Picture Manager
Excellent
Currently Using
6
Bank’s Ream System
Excellent
2005-2006
7
CommNet. Exe System
Excellent
2005-2006
8
B.S.S Life Management System
Excellent
2006-2009
9
Sage Pasteur 100
Excellent
Currently Using
10
FIT System used by BTC
Excellent
2015-2017
11
Smart IFMS used by MINECOFIN
Excellent
Currently Using
12
TOMPRO Software
Excellent
Currently Using
Professional Development
Sr.
Workshops / Seminars
Year
1
The Finance training organized for BTC East Africa region on BTC Procedures
2016
2
Training on NIM Audit Procedures of UNDP
2014
3
Formation sur les procédures contractuelles et financières du 10ème FED
2012
4
Training on TeamMate Audit Management Software, By MINECOFIN
2011
5
Workshop for Government Chief internal Auditor, By MINECOFIN
2011
6
Training on Budget Planning and Formulation, by MINECOFIN
2010
7
Workshop on Gender Balance
2010
8
Training on Assurance Procedures
2008
9
Training on Customer Care & Services
2008 & 2009
Leisure Activities
Sr.
Description of Activities
1
Reading Books
2
Playing Football, Basket, etc
Three References
Sr.
Name
Organization
Title
Contact Phone
1
Mr. Protogène HAKIZIMANA
E-mail: ac57y3@r.postjobfree.com
The Parliament of Rwanda
Human Resources Director
2
Mme BEZA Christine
E-mail: ac57y3@r.postjobfree.com
National Capacity Building Secretariat
Human Resources Manager
3
Mr. RUTAYISIRE Jean Pierre
E-mail: ac57y3@r.postjobfree.com
NCBS
Financial expert
I certify that the information and details furnished above are true to the best of my knowledge.
Done at Kigali, May 2018
Marcel DUSHIMIMANA
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