Executive Assistant Administrative

Professional Summary

Skills

Work History

H B

Cypress, TX 77433 • Home: 832-***-**** • ************@*****.*** Seeking an opportunity for career advancement through use of administrative, clerical and management skills for mutual growth, which utilizes my professional experience, communication, and organizational skills.

Self-motivated

Strong verbal communication

Report writing

Data entry

Document scanning

Extremely organized

Skilled in Microsoft Word, Microsoft Excel,

Photoshop, Adobe, PowerPoint, SharePoint,

Tables and Graphs, Survey Monkey, Doodle

Polls

Data management

Clerical support

Materials preparation

Travel Management

Meeting Support

Telephone Etiquette

Filing

Money Management

Inventory Control

Strong Ability to compose and edit already

written materials

Accurate and detailed

Certified Computer Office Assistant

Excellent planner and coordinator

Advanced clerical knowledge

Schedule management

Advanced MS Office Suite knowledge

Excellent communication skills

Conference planning

45 WPM typing speed

Executive/Administrative Assistant, 08/2016 to Current American Board of Otolaryngology – Houston, TX

Provide administrative support to the Executive Director and the staff of the American Board of Otolaryngology by coordinating the daily schedule and calendar of activities, arranging logistics of meetings, composing and typing correspondence, and maintaining office supplies. answering phones, verify certification status, distribute messages and route calls to appropriate individuals.

Manage daily calendar of scheduling meetings and activities and travel itineraries. Prepare information and materials for use in meetings by the Administrator. Compose and edit correspondence as requested and processes standard response letters. Maintain postage meter with sufficient postage based upon business needs and ensure that the meter conforms to regulations of the United States Postal Service. Open and review non-confidential business correspondence and identify and appropriately redirect mail to all staff.

Assist with mailings, to include affixing labels, inserting contents and determining postage. Maintain the Boards database by entering, updating and retrieving data. Provide reports, information and data for special projects and meetings. Proficient in use of Word, Excel, PowerPoint, SharePoint, Adobe and graphics software by preparing charts, graphs, tables and documents.

File incoming documents weekly to ensure insignificant backlog and maintain currency of information.

Maintain office supplies by regularly checking inventories, purchasing additional supplies and ensuring accurate orders are received and distributed. Maintain a neat and organized supply area.

Initiate regular and as needed maintenance for all office equipment.Review annual service agreements to ensure arrangements are cost-effective.Maintain an accurate and up-to-date corporate inventory of all office equipment.

Gather supplies for exams and assist with packing and unpacking. Assist with application processing.

Prepare dues invoices twice a year and record/post all payments received in database. Manage travel schedules and setup of all conference calls and webinars of board directors and executive director.

Responded to customer requests via telephone and email. Supported Executive Director with daily operational functions. Copied, logged and scanned supporting documentation. Analyzed departmental documents for appropriate distribution and filing. Entered details such as payments, account information and call logs into the computer system. Supervisor, Medical Assistant and Administrative Assistant, 08/2008 to 09/2016 Education

Houston ENT – Houston, TX

Rooming Patients, Injections, Charting, Patient Care, Coordinating Surgeries, Pre-op Post-op Pre-Cert and Schedule Imaging/Labs, Pre-Cert/Schedule and posting surgeries, Insurance Verification, Patient Responsibility estimations, Sterile Technique, ordering of all office supplies. Assist physician in all in-office procedures including but not limited to Nasal endoscopies, Balloon Sinuplasty, Turbinate Reductions and PET placements. Supervisor, Medical Assistant, 03/2007 to 08/2008

Pearland ENT – Pearland, TX

Appointment Scheduling, Surgery Scheduling, Pre-Cert Surgeries, Room Patients, Vital Signs, Clean and Sterilize/Autoclave Instruments, Pre-Authorize Exams, Confirm Upcoming Surgeries, Stock Rooms.

System Used: Medisoft Coastal Surgical Group 3333 Bayshore Blvd Suite 200 Pasadena TX. Supervisor, Medical Assistant Front Desk/Medical Assistant, 10/2006 to 02/2007 Bayshore Surgical – Pasadena, TX

Appointment Scheduling, Surgery Scheduling, Pre-Cert Surgeries, Prepare charts for following day, Worked Satellite Offices 2-3 days a week and more if needed. System Used: Centricity Internal Medicine.

Medical Assistant, 06/2005 to 07/2006

Dr. Sidney A. Daffin, MD – Panama City, FL

Completed clinical procedures and gathered patient data for interpretation by a physician. Assisted physicians in follow-through of care.

Prepared and administered medications as directed by a physician. Recorded patients' medical history, vital statistics and test results in medical records. Measured patient pulse oximetry.

Prepped and draped patients in a sterile fashion.

Changed sterile dressings.

Prepared initial patient charts for admission.

Medical Assistant, 05/2005 to 05/2005

Pearland Family Medicine – Pearland, TX

Appointment Scheduling, Coding and Billing, Filing, Money Management, Vital Signs, ECG, Urinalysis Collections, IM, ID and SC Injections, RX refills, Assist in Pap smear. System Used: Misys Tiger, Externship.

Medical Assistant Diploma/certification: April 2005 Texas School of Business - Friendswood, TX.

Diploma: May 2003

Mosley High School - Lynn Haven, FL

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