Molly Evelyn McLean

503-***-**** ac51lj@r.postjobfree.com Brooklyn, NY

Problem-solver, cheerleader, efficiency expert.

EMPLOYMENT

OREGON FOOD BANK PORTLAND, OR 2017

A non-profit focused on eliminating hunger and its root causes through a statewide network of 21 Regional Food Banks and 970+ partner agencies in OR and WA; employing approximately 200.

People and Culture HR Generalist

LEGACY HEALTH SYSTEMS PORTLAND, OR 2012 – 2017

A Portland, OR based non-profit health system with six hospitals in OR and WA, employing nearly 10,000 employees.

HR Benefits Specialist

HR Employee Health Services Specialist

HR Employment Services Specialist

CEDARS SINAI HEALTH SYSTEMS LOS ANGELES, CA 2008 – 2012

A Los Angeles based non-profit hospital and academic health science center, employing over 10,000 employees.

Management Assistant-HR

AFS-USA, INC. PORTLAND, OR 2002 – 2008

A non-profit volunteer-based organization focused on international education and exchange programs.

Admissions Advisor

SKILLS ACQUIRED IN HUMAN RESOURCES

RECRUITMENT

Responsible for full cycle recruitment and onboarding of staff. Duties included posting positions, parsing resumes, liaising with hiring managers and conducting interviews.

Managed the pre-hire process for a high volume of new hires (90+ per week). Duties included background checks, employment verifications, reference compilation, license verifications and offer letter preparation.

Served as point of contact for the prospective hire for questions regarding the hiring process; organized health and drug screenings with local labs.

Met with new hires to create ID badges and to complete new hire paperwork, including I-9s, contract signing, and to answer inquiries related to payroll, orientation, etc.

Conducted large group New Employee Orientations as well as small-scale comprehensive and individualized New Employee Orientations.

BENEFITS AND PAYROLL

Responsible for the benefits enrollment for new hires, status changes (including ACA), and qualified life events.

Led the annual enrollment process.

Processed QMCSOs, APL cash-outs and life insurance approvals.

Managed employee leaves.

Responsible for multiple reports auditing enrollment and plans.

Performed bi-weekly payroll audits.

Managed multiple large-scale company programs including: the Employee Referral Program, the Education and Tuition Assistance Reimbursement Program, and the Relocation Program. Published program guidelines and promotion materials, drafted contracts, submitted for payroll reimbursements, and responded to staff inquiries and appeals regarding the programs.

ADMINISTRATION

Managed the Administrative Department; hired, supervised, and trained personnel.

Created organizational timelines and training manuals for multiple positions.

Facilitated trainings for volunteers and staff.

Created new paperwork processes to streamline efficiency and improve the quality of the application review process.

Maintained applicant tracking systems: data entry, report creation and compilation, collaborated with IT staff to co-create new database functions.

Assured adherence to governing laws and guidelines and prepared for audits.

Oversaw department budgets; coordinated with vendors, paid invoices and tracked expenditures.

SME for multiple process improvement implementations including going paperless, new benefits administration software and HR Case Management software.

Managed the going paperless project for the employee health records of five hospitals.

Edited the Employee Handbook.

Co-led committee to create an equitable inclement weather policy for the organization.

Authored and proofed health education materials, grant requests, and large-scale company-wide staff communications.

HEALTH AND SAFETY

Organized and lead large-scale flu clinics (for company employees as well as the greater Portland community with 500-1500 attendees) from start to finish, including data management and reporting.

Coordinated with Employee Health Department nurses, Employment Services and prospective new hires to schedule required pre-hire health screenings.

Acquired and recorded the necessary health data for new employees including immunization and vaccination data, drug screening results and TB testing.

Coordinated follow-up immunizations and immunity testing for current employees.

Transcribed PHI (labs, vaccinations, etc.) into EPIC and the department’s health database.

INTERNATIONAL EDUCATION AND PUBLIC RELATIONS

Reviewed, completed, and processed over 800 applications annually for both Americans going abroad and foreign students coming to the United States.

Assisted students in preparing to go abroad, including visa acquisition, communicating host family placements, answering financial aid, travel and orientation questions.

Coordinated with more than 200 volunteers, visa and travel staff, and international partners in 52 countries to facilitate students’ experience.

Consulted with international partners on student statuses, host family placements, medical concerns and restrictions, English proficiency and application completion.

Acted as liaison between U.S. based volunteers and staff and foreign partners to facilitate students’ admission into schools, placements with families, and coordinate special travel requests.

OUTREACH AND DEVELOPMENT

Organized site visits for physicians and high-level professionals; booked hotels and airfare, scheduled multiple meetings and tours, served as point of contact for logistical inquiries.

Organized large scale career fairs from start to finish, including booking travel and lodging, ordering booth and promotional materials, shipping and pick-up coordination and paying associated vendors.

NEGOTIATIONS AND CONFLICT RESOLUTION

Assisted employees with a myriad of HR related inquiries pertaining to payroll, the application and transfer process, employee relations issues, leaves, benefits questions as well as personnel records requests.

Served as a first point of contact HR Generalist in a fast-paced Human Resources department with a high volume of calls (150+ daily) and walk-ins (100+ daily).

SME for the implementation of a new background check process. Liaised with vendor to discuss departmental needs, trained staff on the new system, served as point of contact for trouble-shooting.

TECHNICAL SKILLS

Proficient in Microsoft Office Suite, Sharepoint, and a variety of proprietary applicant tracking systems, HR Information Systems and databases as well as Lawson and ADP.

EDUCATION

B.A. in Women's Studies, University of Maine, Orono, ME

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