Assistant Administrative

Maria Bautista

**-** ****, ***. **, Jackson Heights, New York 11372

*********@*******.*** ● 347-***-****

PROFESSIONAL SUMMARY

Administrative & Development Professional with 10 years of experience in office administration and logistics, data management, project coordination and fundraising support in the corporate and non-profit sectors. Experience supporting high-level executives and clients, and proven ability to efficiently plan and manage multiple assignments to meet deadlines.

AREAS OF EXPERTISE

Office Management

Client & Donor Relationship

MS Office, Outlook, Sharepoint

Logistics Coordination

Development Events Coordination

Salesforce, Raiser’s Edge

Database Administration

Major Gift Process

Fluent in English; Native Spanish

PROFESSIONAL EXPERIENCE

Archdiocese of NYC New York, NY

Nonprofit that assists catholic and non-catholic communities in the U.S.

Operations Associate 1/2017 – Present

Assist with gift processing guidelines and procedures department-wide

Provided administrative support, including: RSVP for Development events, mail out invitations and follow up.

Provide overall administrative management and execution for the Alfred E. Smith Dinner annual fundraising dinner event (+800 guests), including: pre- and post-event logistics; securing attendance of donors and other benefactors, including top-level executives from Fortune 1,000 companies; coordination and execution for the night of dinner; and follow-up with donors

Prepare tax receipt letters, acknowledgement letters, and general follow-up; included finance and budget systems support, as needed.

Assist in the coordination of campaign activities and mailings to support functions across the Development Office; included support and liaise with Donor Database Center for prompt entry of gifts and pledges and report requests

Upwardly Global, New York, NY

National nonprofit that assists skilled immigrants and refugees to rebuild their professional careers in the U.S.

Executive and Events Associate 11/2014 – 1/2017

Manage administrative activities for CEO, including: managing CEO’s calendar and invoices; making travel arrangements; preparing reports; scheduling meetings and teleconferences; and managing phone/messages, letters, and other documents

Provide overall administrative management and execution for the annual fundraising gala event (+350 guests), including: pre- and post-event logistics; producing promotional materials; securing attendance of donors and other benefactors, including top-level executives from Fortune 1,000 companies; coordination and execution for the night of gala; and follow-up with donors

Coordinate office mailings and shipments, coordinating with HR Manager in San Francisco; submit weekly expense reports; and manage team expenses, including supplies, equipment and other business purchases

Program Assistant 08/2013 – 10/2014

Coordinated logistics for corporate events, including managing materials, attendance, and correspondence

Managed Salesforce data entry, including creating event campaigns and tracking event attendance and other volunteer contributions

Provided administrative support, including: managing CEO’s calendars and invoices; planning meetings; making travel arrangements; and preparing credit cards reports and others documents in Word and Excel

Supported CEO, Managing Director, and Program team members with special projects

Grisoti, Queens, New York

US-based solar energy company with projects in Bulgaria and Turkey

Administrative Assistant 05/2010 – 06/2013

Managed administrative activities, including: managing calendars and invoices; planning meetings; making travel arrangements; and preparing reports, memos, letters, and others documents in Word and Excel

Conducted research related to solar panels, compiled data, and prepare reports for management to facilitate the selection of providers

Interamericana CO, Quito, Ecuador

Import/export company with large clients including General Motors Ecuador

Import/Export Assistant 04/2003 – 01/2008

Supervised inbound and outbound logistics operations, assured proper authorization for all shipments, oversaw tracking and monitored cross-border transportation activities

Processed and obtained health permits from Health Department prior to exportation

Prepared paperwork and used databases to report the total value of shipments on a monthly basis to the customers and management

Reviewed customer orders and created daily worksheet reports to efficiently meet the customer shipping schedule and optimize the requested shipping dates

EDUCATION

Bachelor’s in International Trade and Commerce 09/1997 – 10/2002

Universidad Tecnologica Equinoccial, Quito-Ecuador

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