Project Manager, Event Manager

STACY SIDMAN Reading, MA 617-***-**** ***********@*****.***

Project Management Stakeholder Management Logistics Coordination Marketing Strategy Content Development Budget & Financial Management Touring & Operations Meeting & Event Strategy

PROFESSIONAL HISTORY

Event Manager (contract) Nth Degree Boston, MA 2016 – Present

- Coordinate 100+ 1-day workshops hosted by client and client partners

- Manage 100+ speakers from selection through evaluation scores notification

- Participate in discovery sessions and documented event goals and objectives (target audience, potential locations, timing, and overall needs)

- Manage data collection and prepared reports that assisted in determining tradeshows to book. Deliverables included show calendar roadmap, evaluations, metrics and PowerPoint presentations

- Oversee venue selection for evening events, to include site research, coordination of site visits, budget development, and venue and catering contract negotiations

Project Manager (contract) GMC+A Boston, MA 2017 The Great Fermentation

- Participated in 4-day design charrette with the core team of designers and content developers

- Led team communications throughout the development, design, fabrication and installation process

- In consultation with the project lead, defined and managed overall strategy, moving the project from concept design to final design, execution, and installation

- Managed the project schedule and responsible for meeting concept package milestones

- Provided development and design management recommendations

- Sourced, secured and managed vendors in the development, design, execution, installation and ancillary functions

- Managed ancillary elements including website and media production

- Oversaw budget and made recommendations on value engineering

- Managed project documentation process including but not limited to RFPs, schedules, budgets, manuals, supplies

- Assisted with coordination of A/V systems and lighting integration

Director of Special Projects Arizona Science Center Phoenix, AZ 2014 – 2016

- Prepared weekly departmental status updates and pipeline reports to present the executive team

- Responsible for research, budget management, project planning, and design/implementation (conceptual design, design development, prototyping, fabrication, program testing, program development and staff hiring and training)

- Led $1.5m maker space construction project from design development through conception

- Conducted research and interviews with experts, staff, and stakeholders to collect data and develop business model

- Oversaw cross-functional teams including marketing, PR, education, facilities, exhibits, sales, and development

- Responsible for budgets, schedules, advertising and earned media, social media, events and strategic initiatives

- Wrote website content and developed web navigation matrix

- Maintained accurate data, records and reports, ensuring ongoing communication between departments

- Planned day-to-day office operations, sourced and purchased supplies, equipment, furniture, and materials

- Developed staffing plan and schedule, and maintained departmental organizational chart

- Recruited and screened applicants, coordinated interviews, and hired new team members

- Worked with IT in identifying technology needs, budget, and security to ensure seamless execution of plans

- Assisted team with inventory management, procurement, support, and logistics for large/small programs

- Oversaw $250k renovation clean-up project, and sourced, obtained, and outfitted new office space

- Developed project plan in support of a world premiere exhibition - POPnology; and worked with partners to form high-level events featuring industry talent

General Manager Mummies of the World Touring Company LLC Boston, MA 2010 – 2013

- Identified and secured object loans with museums and institutions worldwide

- Developed curatorial protocols and ensured safe transport of objects within the U.S.

- Managed architects and designers in creating exhibition layouts and lighting plots

- Responsible for installation and dismantle in each location including securing and managing staff and vendors

- Created and maintained operations manuals and conducted staff training to ensure seamless day-to-day operations

- Developed and implemented reporting and accounting structures

- Maintained budgets and schedules

- Coordinated domestic and international business travel and processed expenses/reimbursements

- Managed marketing agency in developing and executing plans (advertising, promotions, social media, events)

- Managed branded and non-branded retail merchandise operation

- Oversaw audio guide production, operations, and sales

- Wrote website content and developed web navigation matrix

- Conducted attendee surveys

- Worked in partnership with host venues across all departments per agreed upon guidelines and goals

Highlighted achievement: Slashed production costs savings in each city by an average of 30%

Exhibition Director BODY WORLDS Exhibitions, a Plastination Inc. company Various U.S. locations 2006 – 2010

- Led day-to-day operations at hosted institutions across the U.S. including the Boston Museum of Science

- Created and maintained manuals and conducted staff training to ensure seamless day-to-day operations

- Hired, trained and managed onsite team (marketing, communications and retail)

- Implemented reporting and accounting structures, and analyzed statistical data to deliver maximum sales

- Managed agencies in developing and executing marketing plans (advertising, promotions, social media, events)

- Supervised retail, ticket sales, turnstile operations, group sales, and controlled revenue flow

- Managed branded and non-branded retail merchandise operation and oversaw audio guide operations and sales

- Conducted attendee surveys

- Worked in partnership with host venues across all departments per agreed upon guidelines and goals

Highlighted achievements: Consistently exceeded attendance goal up to 19%; Delivered top ten most well attended day in museum history

EDUCATION

- Project Management (Certificate), University of Massachusetts, 2017

- Designing and Implementing the Agile Classroom (Certificate), Seattle University, VS, Germany, 2015

- Strategic Management coursework, Harvard University, 2014 AFFILIATIONS

Meeting Professionals International (MPI)

Project Management Institute (PMI)

AWARD

2003 Crystal Award of Excellence

Produced multi-media promotional simulation in support of new product launch, competing against 3,401 entries from 47 states and 11 countries.

SOFTWARE

Microsoft Office Suites, Google Drive Cvent/Lanyon, Eventbrite, Adobe Slate, Acrobat Pro DC, Basecamp, Smartsheets

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