Resourceful Executive Assistant adept at coordinating international travel, organizing large scale meetings and managing third-party vendors. Highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
* Vendor Management * Analysis and proofreading
* Scheduling * Meeting and travel support
* Event Oversight * Adept writer
* Document control * Business correspondence
* Report Generation * Presentation development
Executive Assistant 01/20/2006 to Current
Put In Order Freehold, NJ
Manage CEO's complex and frequently changing travel arrangements and coordinate pre-planning of trips.
Create expense reports, budgets and filing systems.
Conduct research to prepare, gather and proof-reading materials, agendas and documents for all executive and meetings.
Develop and maintain alert system for upcoming deadlines on incoming requests, projects and events.
Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Distribute company-wide announcements, book conference rooms and coordinate catering for annual staff development forum.
Locate and attach appropriate files to incoming correspondence requiring replies.
Human Resources Supervisor 07/01/1998-01/18/2006
Created spreadsheets using Excel. Document merging, calculations, charts, etc.
Recruited qualified candidates for corporate office and retail locations.
Established new hire procedures for union and non-union employees.
Met with employees to complete an exit interview when the company went out of business.
Assisted executives with administrative responsibilities.
Marla Pocost Page 2 of 2
Human Resources Information Systems Administrator (HRIS) 08/02/1997-06/08/1998
Coordinated and programmed Human Resources and Benefits database.
Developed and generated reports for end users, verifying accuracy for all data entry and ensuring consistent procedures were followed.
Reduced recordkeeping by 45%.
Managed and corrected 401(k) investment plans for union and non-union employees.
Educated employees and management regarding mutual fund investments, asset allocation concepts, risk and reward profiles and investment technology.
Benefits Administrator 12/02/1995-08/01/1997
Coordinated and managed benefit programs for corporate offices and plant locations.
Administered welfare benefit programs, Section 125 elections, HMO’s, Cafeteria Plans, life and disability programs.
Interpreted and communicated with all employees and management on QDRO’s, early distributions and hardship 401(k) withdrawals.
Processed employee promotions, transfers and terminations.
Monitored performance of vendors and service contracts.
Executive Assistant 08/02/1993-12/01/1995
Maintained and updated all spreadsheets and database for 12 corporate offices.
Authored a reference manual for office use.
Made extensive domestic and international travel arrangements.
Worked on special projects with Senior Executives.
B.S. Business & Personnel Management Tarkio College, St. Louis, MO
Graduated: Cum Laude
Proficient in Microsoft Word, Office, Outlook, Excel, Publisher, Power Point, QuickBooks, Quicken, Internet, ADP, Ceridian and PeopleSoft.