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Assistant Personal, secretarial

Location:
Durban, KZN, South Africa
Posted:
March 15, 2018

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Resume:

JENNY-LEE FOLEY

Application Letter and CV

To Whom It May Concern,

I have over 20 years working experience in numerous positions in various departments including events, design, administration, financial, website, marketing and maintenance duties.

I am an organized person with exceptional attention to detail, strengths and skills that I would like to offer.

I have the flexibility to demonstrate willingness to embrace change and the ability to adopt new ideas, approaches and insights.

I have goal orientation to undertake goals with enthusiasm and focus on the achievement of personal and organizational goals.

I am proactive with the inclination and nature to take responsibility and action, without having to be told and to respond to the situation.

I have the ability to identify a team purpose, goals, objectives and the co-operation within a team.

I can cope with pressure, maintain composure and focus on achieving objectives in a high-pressure environment.

I hope to hear from you and would be delighted to be considered for the position and given the opportunity.

Kindest Regards

Jenny-Lee Foley

PERSONAL INFORMATION

Date of Birth 4 August 1973

Nationality South African

Gender Female

Race White

Marital status Single

Dependants None

Cellular Number 082-***-****

E-mail Address ac4tm2@r.postjobfree.com

Residence Ballito

Notice Period 1 month

EDUCATION CERTIFICATES

Std 8 1990 Capricorn High Polokwane

Subjects: English, Afrikaans, Geography, Typing, Functional Mathematics

N1 1991 Germiston Technical College Germiston

N2 1992 Germiston Technical College Germiston

N3 (Matric) 1993 Germiston Technical College Germiston

Subjects: Office Practice, Communication & Deportment, Accounting, Typing

CAREER OBJECTIVE

To obtain a position within a stable company, offering the opportunity for professional growth. I want to further my knowledge and abilities where my skills and experience will be an asset given the opportunity to develop and learn within the company and use my skills and experience to the best of my ability.

RECOMMENDATION

LinkedIn Profile on the 19th February 2015: Tanya Johnson, the Financial Manager from TSS Tools Systems Solutions wrote: "In my experience, Jenny, is creative and diligent, she is a quick-thinker, who has loads of initiative and drive. Not only is Jenny excellent at marketing, but a very good all-rounder, when it comes to organization and administration."

BEST ACHIEVEMENTS

The start of the company website at TSS Tools Systems Solutions.

I had no training on the website back-end and had to train myself to maintain the administration, update information, products, links and promotional static blocks.

A project with PostNet and 5fm

I did the distribution of the Kevin Fine Family Album for comments and signage between the customer and the PostNet stores then back to the 5fm studio on weekends to talk about on air.

SKILL / KEY PERFORMANCE SUMMARY

Database maintenance

Event co-ordination

Promotional items

Campaigns

Projects

Graphic design

Marketing materials

Merchandising

Corporate uniform

Stock control

Administration

Secretarial

Presentations

Corporate identity

Petty cash/cheque and deposit book

Website maintenance

Turnover reports

Employee overtime and records

Computer skills

Account recons/stats

Incentives

Company documents

E-newsletters

STRENGTHS

Organizer

Attention to detail

Proactive

Team player

Creative

Learner

Communicator

Self managed

Relationship builder

Energetic

Planner

Well presented

Self starter & finisher

Multitasked

Challenges

Interact at all levels

WEAKNESSES

Perfectionist

Extreme high pressure

(but handled)

Dealing with personal loss

Finish a project before

starting a new one

Work taken away/handed over if I can do it

Having nothing to do

INFORMAL TRAINING

Adobe Illustrator CS3 & CS6

Freehand (Mac & PC)

MS Office XP

Pastel

Windows (up to 10)

Adobe Photoshop CS3 & CS6

CorelDraw X10

Corel Photoshop X10

Outlook

Teamwork

Adobe InDesign CS3 & CS6

Magento (website back-end)

Mailchimp (e-mail)

Microsoft Office

FORMAL TRAINING

National Typing Certificate

Customer Service & Tele-excellence Skills

CorelDraw 8.0

CorelDraw 8 Advanced

MS Access

Macromedia Freehand

Adobe Photoshop

Sports Massage Diploma - with distinction

Minute Taking

First Aid Level 1

Microsoft Excel 2010 Intermediate

Jul 1993

Jan 1998

Feb 1999

Jun 1999

Jun 2001

Mar 2004

Jul 2004

Nov 2007

Apr 2010

Feb 2013

Jun 2013

RSA Dept. of Education

Quest

The Corel Academy

New Horizons

Keybase

Dynamix

Dynamix

Intl. Acadamy of Health & Beauty

Keybase

Makrosafe

Mojola Training

WORKING TIMELINE SUMMARY

February 2016 – Current Ballito.Net - Ballito

Job Title Maintenance Co-ordinator

Reason for leaving

December 2015 – January 2016 Unemployed – Job Searching

July 2015 – November 2015 Cranbourne Panelbeaters - Benoni

Job Title Reception Administrator

Reason for leaving Re-located to Ballito

April 2015 – June 2015 Unemployed – Job Searching

December 2010 – March 2015 TSS Tools Systems Solutions (Pty) Ltd - Edenvale

Job Title Marketing Co-ordinator

Reason for leaving Retrenched

March 2010 - November 2010 Turners Conferences and Conventions (Pty) Ltd - Edenvale

Job Title Event Co-ordinator & Key Account Manager

Reason for leaving Retrenched

December 2009 - March 2010 Unemployed – Job Searching

July 2009 - November 2009 Perfect Filtration & Protection and KSTOP Properties

& Adventure Country Club - Boksburg

Job Title Personal Assistant

Reason for leaving Temporary - not enough outsource work

February 2008 - June 2009 AMC-CEMA Electric (Pty) Ltd - Wadeville

Job Title Financial Assistant

Reason for leaving Retrenched

September 2007 - February 2008 Sports Massage Therapy Course

Job Title Sports Massage Therapist

Reason for leaving Not enough clientele

April 2007 - September 2007 Perfect Filtration & Protection - Germiston

Job Title Personal Assistant / Sales Consultant

Reason for leaving Not enough business for income

February 1997 - April 2007 PostNet Southern Africa (Pty) Ltd - Midrand

Job Title 1999 – 2007 Marketing & Events Co-ordinator

1997 – 1999 Secretary to Ops Director & Assistant to Team

Reason for leaving Went to help start a family business

February 1996 - January 1997 Berco Sameday Express - Isando

Job Title Sales Administrator / Assistant to the External Sales Team

Reason for leaving Greater opportunity to create my career goals

December 1995 to February 1996 Lived in Richards Bay

July 1993 - December 1995 Charcoal Enterprises CC - Germiston

Job Title Personal Assistant / Secretary / Receptionist to MD

Reason for leaving Relocated to Richards Bay

1992 to 1993 Gereg Engineering - Brakpan

Job Title Part-time Secretary

Reason for leaving Worked part time during college

WORKING TIMELINE

February 2016 – Current Ballito.Net

Job Title Maintenance Co-ordinator

Type of Business Holiday and rental accommodation

Location Ballito

Benefits Fuel and cell phone allowance

Reason for leaving

Duties include

Ensuring all properties are maintained and kept to a high standard

Preperation of properties prior to guests arrival

oCheck all electrical appliances are working and DSTV is activated

oEnough linen and towels in bedrooms and bathrooms

oEverything is switched on on DB board

oPut out soaps, toilet paper, coffee, etc

Liasing with cleaning companies regarding linen, unit cleaning and inventory items

Inventory and inspection after guest check out and capture

E-mailing guests with items noted as missing/broken prior to breakage deposit refund

Compiling of breakage deposit schedule of breakages/damages and sending to accounts for

approval by the 8th of every month

Compiling of new inventories/inspections for new properties and new tenants

Reporting of damages/missing items and maintenance to owner where property has been stayed in

Liasing with owners regarding maintenance and upkeep of their property

Liasing with contractors re maintenance issues after pre-approval from owner to obtain quotes for approval unless the contractor is called out in an emergency situation

Replacement of broken/damaged inventory items ensuring guests are charged accordingly

Ensuring any safety hazards are checked regularly in each unit

Ensure all Ballito.Net rules signage where relevant is hung in each unit

Ordering of coffee, tea, sugar, soaps, etc for holiday units

Sending all invoices to accounts for payment with owners written consent

Weekend duty every 3rd weekend – inventory, preparation and guest arrivals if required

December 2015 – January 2016 Unemployed – Job Searching

July 2015 – November 2015 Cranbourne Panelbeaters

Job Title Reception Administrator

Type of Business Panel Beating

Location Benoni

Benefits Retirement Fund

Reason for leaving Re-located to Ballito

Duties include

Reception and administration

Answering the telephone and taking messages

Updating insurance companies, brokers and customers on vehicle progress

Confirming vehicle bookings and collections with customers

Gathering documents to scan and e-mail to insurance companies for payment

Adding new vehicles onto the system and updating progress (Teamwork)

Capturing supplier invoices and credit notes

Checking invoices and credit notes against monthly statements

Requesting outstanding invoices and credit notes with suppliers

April 2015 – June 2015 UNEMPLOYED – JOB SEARCHING

December 2010 – March 2015 TSS TOOLS SYSTEMS SOLUTIONS (PTY) LTD

Job Title Marketing Co-ordinator

Type of Business Retail / Power Tools

Location Wilbart Ext 1

Benefits Medical Aid and Retirement Fund

Reason for leaving Retrenched

Duties include

Design and advertising for new product launches, promotional campaigns, leaflets, adverts, editorials and special offers

Outdoor and internal signage

Plan, manage and control training programmes

Database management

Ensure compliance and management with corporate identity

Promotional material and internal shop merchandise

Co-ordination with suppliers

Corporate clothing

Manage internal documentation

Plan, manage and co-ordinate dealer incentive programmes

Website management

E-mail creations

Online promotions and links

March 2010 - November 2010 TURNERS CONFERENCES AND CONVENTIONS (PTY) LTD

Job Title Event Co-ordinator & Key Account Manager

Type of Business Events / Conferencing / Travel

Location Edenvale

Contact 011-***-**** - Audrey Venter - Team Leader

Benefits Medical aid, Provident fund, cell phone & fuel allowance

Reason for leaving Retrenched

Duties included

Minute taking, correspondence of relevant meetings and distribution

Venue inspection with venue personnel and clients

Co-ordinate events

Source new conference business

Monthly service call visits to travel account clients

Queries between the travel consultants and the client

Administration

Update daily call reports on activities

December 2009 - March 2010 UNEMPLOYED – JOB SEARCHING

July 2009 - November 2009 PERFECT FILTRATION & PROTECTION and

KSTOP PROPERTIES & ADVENTURE COUNTRY PUB

Job Title Personal Assistant

Type of Business Nitrogen tyre sales/Property consultants

Location Boksburg

Reason for leaving Temping - not enough outsource work

Duties included

General Admin, typing and filing

Bar tab update

Stock count

Cash flow

February 2008 - June 2009 AMC-CEMA ELECTRIC (PTY) LTD

Job Title Financial Assistant

Type of Business Generators

Location Wadeville

Contact 011-***-**** - Melanie Amos - Financial Manager

Reason for leaving Retrenched

Duties included

Management of company documentation

Employee records, leave and overtime

Petty cash, cheque and deposit book

General ad hoc, administration and filing

Internal letters and memorandums

Credit applications & trade references

Database management

Customer invoices, proforma and credit notes

Reconciliations & account queries

Daily money collections

Supplier invoice journal capture

September 2007 - February 2008 SPORTS MASSAGE THERAPY COURSE

Job Title Sports Massage Therapist

Type of Business Sports Massage Therapy

Reason for leaving Not enough clientele

Duties included

Full body/shoulder/arm/back/leg massage

Pre/post event massage

Lactic acid drain massage

Muscle spasm release

April 2007 - September 2007 PERFECT FILTRATION & PROTECTION

Job Title Personal Assistant / Sales Consultant

Type of Business Nitrogen Sales

Location Germiston

Reason for leaving Not enough business for income

Duties included

General administration

Design and implement letterhead and business card

Design products catalogue

Nitrogen Unit Sales

February 1997 - April 2007 POSTNET SOUTHERN AFRICA (PTY) LTD

Job Title 1999 – 2007 Marketing & Events Co-ordinator

1997 – 1999 Secretary to Ops Director / Assistant to Team

Type of Business Business and Courier Solutions

Location Midrand

Contact 011-***-**** - Chris Wheeler - Managing Director

Benefits Medical aid, Provident fund

Reason for leaving Went to help start a family business

Duties included

Secretarial and administration

Typing – wide range

Filing system

Internal document updates

Office ordering

PowerPoint presentations

Database management

Monthly turnover reports

Promotional items and stock management

Corporate uniform and stock management

Advertising materials maintenance

Training on marketing and design related issues

Co-ordination of store campaigns

Graphic design

Management of the corporate identity manual

Print quotations and liaison with printers

Store artwork requests – wide range

Events co-ordination of Regional and National conferences and Supplier functions

Venue sourcing, communication, set up and registration

Co-ordination of travel requirements

Communication with Business Partners and Suppliers

Project plans

Store incentive (top 10 stores)

In-house events

February 1996 - January 1997 BERCO SAMEDAY EXPRESS

Job Title Sales Administrator / Assistant to the External Sales Team

Type of Business Courier Services

Location Isando

Contact 011-***-**** - Gavin Cox - Managing Director

Reason for leaving Greater opportunity to create my career goals

Duties included

Administration and secretarial

Account maintenance

Client services

Database management

Client correspondence

Proposals

Waybill maintenance

Credit applications

Proof of deliveries

Insurance schedules for clients

Assisting with quotations

Collection requests and confirmation

Staff attendance register and records

Casual labour and overtime schedule

Cheque book schedule and petty cash

Costing and card updating

Application forms

Ordering of office stationery

Monthly statements and invoices

Debtors queries

Credits and debits for incorrect invoicing

December 1995 to February 1996 LIVED IN RICHARDS BAY

Job Title Temping at various companies

Reason for leaving Had an opportunity in Johannesburg

July 1993 - December 1995 CHARCOAL ENTERPRISES CC

Job Title Personal Assistant / Secretary / Receptionist to MD

Type of Business Exporting

Location Germiston

Contact 011-***-**** - Les Hudson - Managing Director

Reason for leaving Relocated to Richards Bay

Duties included

Receipt and location of international export goods

Receipt and finalisation of quotes

Typing into analysis schedules

Secretarial

Setting up appointments

Paying and checking of telephone accounts

Typing

Filing and organisation

Wages, petty cash and staff overtime

Organisation of meetings

Statistics, reconciliations and analysing

Database management

Membership renewals

Minutes of meetings

1992 to 1993 GEREG ENGINEERING

Job Title Part-time Secretary

Type of Business Engineering

Location Boksburg

Reason for leaving Worked part time during college

Duties included

All typing of letters, quotations and invoices



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