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Senior Document Controller

Location:
Giza, Giza Governorate, Egypt
Salary:
5000 DRH
Posted:
March 08, 2018

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Resume:

Mohammed Meselhy Abd-Allah Meselhy

Personal

Information

Date of birth: March 28, 1985

Nationality: Egyptian

Contact number: +202 / 010********

Email: ac4qq8@r.postjobfree.com

Address: * ***** Rahman Awiada St., Gamal Abdel Nasser – Gsr El Suez Marital status: Married

No of children: 3

Military service: Exempted

Sep 2017 – Present Al Amar Consulting Group S.A.

Site Document Controller Manager ( PM )

Singapore Embassy, Zamalek – Cairo

Job responsibilities :

Registers incoming and outgoing documents.

Maintains Controlled documents register.

Distributes documents according to distribution matrix.

Sends drawings transmittals and submittals.

Schedules and arranges appointments, for professional or management staff.

Takes dictation, composes and types routine letters, reports, numerical data, scientific or technical data, charts etc.

Read and routes incoming mail.

Establishes and maintains project’s files.

Records minutes meetings.

Prepares notes, correspondence and reports using computer software.

Sends and receives fax messages and distributes them as appropriate.

Creating Document Management System to be following at site

Preparing the template of project logs which are going to be following at site

Preparing Document Numbering Procedure to be following at site

Reviewing every update for the consultant

Hold a meeting every week to discuss all issues related to documentation issues at site

Preparing Monthly report to be send to the owner ( Embassy )

Report to AMG project Manager at site.

Dec 2016 – Aug 2017 DARA DESIGNS ( Consulting Engineering) Senior Site Document Controller

Royal College International School, New Cairo

Job responsibilities:

Controlling and documenting all incoming and outgoing documents.

(i.e: submittals, transmittals, drawings, correspondences, etc.)

Checking outgoing / incoming Project correspondence

Allocates and controls the document numbering system.

Copying and distributing drawings and documents to relevant parties.

Receiving “IR” inspection request from the main contractor & distributing to our engineers for doing inspection.

Mohammed Meselhy Abd-Allah Meselhy

Receiving all “MS” Material submittals from the main contractor and make sure it’s the same as received materials.

Receiving shop drawings (A0) for all disciplines “softcopy & hardcopy

“from the contractor.

Implementing a communication management plan and changing control systems.

Establishing an efficient centralized filling system.

Managing daily scanning and downloads of all documents & drawings.

Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.

Preparing Inspection request (IR), Material Submittal (MS), Transmittals

(TS), Material site inspection (MIR), Request for information (RFI), Site Instruction (SI), Correspondence, Request for curing (RCP), Quantities submittals (QS) & Drawing list logs for reference and handing over.

Arranging Weekly report including (data, photos at site & charts etc and send it to the project manager.

Sort incoming mail and courier deliveries for distribution, forward incoming general emails to the appropriate staff member

Coordinate the maintenance of site equipment.

Dec 2014 – Nov 2016 Al Jazeera Consulting Engineering Doha, Qatar Senior Document Controller

Job responsibilities:

Controlling and documenting all incoming and outgoing documents.

(Submittals, transmittals, drawings, correspondences, etc.)

Allocates and controls the document numbering system.

Distributing and Following all Projects correspondence.

Copying and distributing drawings and documents to relevant parties.

Preparing documents for technical proposals and clarifications for tendering projects.

Preparing data reports (Weekly).

Following up with relevant managers, engineers, consultants and contractors.

Implementing a communication management plan and changing control systems.

Establishing an efficient centralized filling system.

Managing daily uploads and downloads of all documents by using EDMS System.

Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.

Updating proposal logs and quotations for clients.

Preparing Design & Supervision Invoices.

Preparing Technical & Financial Proposal to relevant clients ( I have been worked as an assistant proposal manager in addition to DC tasks )

Preparing running project log in Microsoft project as a Planner ( I have been worked as a planner assistant with Microsoft project & Primavera in addition to DC tasks )

Answer general phone inquiries using a professional and courteous manner

Direct phone inquiries to the appropriate staff members

Greet clients/suppliers/visitors to the organization in a professional and friendly manner

Hightail coordinator, up and down loading project specific data to project folders

Formatting and development of project documentation (Word, Excel, PowerPoint)

Update and ensure the accuracy of client databases

Provide Project Manager and construction team with all information regarding project correspondence updates.

Mohammed Meselhy Abd-Allah Meselhy

Dec 2012 - Nov 2014 ORJ Company Egypt

Document Controller for ORJ Company

Job responsibilities:

Controlling and documenting all incoming and outgoing documents

(Submittals, transmittals, drawings, correspondences, etc.)

Copying and distributing drawings and documents to relevant parties.

Preparing documents for technical proposals and clarifications for tendering projects.

Preparing data reports.

Following up with relevant managers, engineers, consultants and contractors.

Implementing a communication management plan and changing control systems.

Establishing an efficient centralized filling system.

Managing daily uploads and downloads of all documents.

Ensuring that all records are kept up to date and that a soft copy and a hard copy are available.

Updating proposal logs and updating quotations for clients. Nov 2008 - Oct 2012 Litwin KSA KSA

Document Controller for Ma’aden (Phosphoric Acid Plan - PAP) Job responsibilities:

Registering none pressure parts drawings through MEDOC system.

Allocates and controls the document numbering system.

Updating and downloading files from Medoc and filling all documents issued for construction, as built and vendors.

Keeping records and filling all preliminary and approved documents for design and construction.

Keeping a soft copy and a hard copy of all transmittals issued and received by us.

Sending site engineers clarification documentation.

Vitalize all Projects forms – (letters, transmittals, meeting minutes, memos, etc.)

Prepare all kinds of reports and presentations related to document status and work duties.

Distributing and Following all Projects correspondence.

Tracking all the project emails

Mohammed Meselhy Abd-Allah Meselhy

Education 2002 - 2007 Ain Shams University Egypt

Bachelor of Commerce

Accounting & Business Administration

Courses: Business Administration, management, business, marketing, Microsoft project. Languages

Arabic: Mother tongue

English: Well written, read and spoken

Computer

skills

Operating system: Windows 95/98/ME/2000/XP.

Network: Windows network 98/2000 and latest.

Special skills: Computer assembly.

Internet: MS Outlook / MS Internet Explorer / Netscape & front page. Application: Application MS Word / MS Excel / MS Power Point / Access Courses degree: I have taken courses for Access, Network 98/2000,Advance Excel, Microsoft project & primavera

Training course in Document Controller Management “ MEDOC System “ – Milan Italy Hobbies Football, swimming and reading.



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