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Executive Assistant Human Resources

Location:
Redwood City, California, United States
Posted:
March 05, 2018

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LINDA NELLIS

phone 408-***-**** • Redwood City, CA • e-mail ac4pi9@r.postjobfree.com

PROFILE

Accomplished executive administrative professional with 10 years of experience supporting award-winning C-Level Executives, VPs, and Senior Directors in high-tech & venture capital industries, including start-ups, private, and global publicly-owned companies

Experienced manager of multiple calendars, juggling changing priorities and meeting logistics on an hourly basis

Extensive global & domestic travel coordination; managing flights, transportation, catering, meeting logistics, and remote and in-person attendees, across multiple time-zones

Detailed event planner with experience in tradeshows, launch parties, domestic and international company offsites, and conferences as large as 500 people

Proficient on both a Mac and PC as well as all Gmail, Google drive, Google applications, and Microsoft Office Suite with light Quickbooks skills

EDUCATION

The University of San Francisco

Bachelor of Science in Business Administration (Dean’s Award of Excellence)

The University of California, Santa Cruz

Certificate in Human Resources Management with honors

EMPLOYMENT HISTORY

Uber, Palo Alto, CA June 2016 – Jan 2018 Executive Assistant

Provided executive administrative support to the Sr. Director of Engineering, Product Management, and Machine Learning as the only assistant on a team of 350+

Managed the calendars for three extremely busy directors with daily back-to-back meetings and frequent complex calendar changes, managing local conference rooms, Zoom meetings, and navigating time differences in the US and abroad

Coordinated tri-weekly domestic and bi-monthly international travel for each of the directors, processed visas and maintained current passports, prepared intricate domestic and international expense reports, often with currency conversations

Coordinated All Hands meetings, onsite recruiting events with C-level executives, department wide quarterly celebrations, manager offsites, and socials and happy hours

Key member of the Uber Palo Alto, CA office, focused on managing timelines, space planning, move planning, and parking logistics

Satmetrix, Redwood City, CA Dec 2015 – June 2016

Executive Assistant to CEO (contract assignment)

Performed administrative tasks for the CEO including complex calendar management for internal and external meetings, managed domestic and frequent international travel arrangements, and completed complex expense reports

Assisted in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings

Project managed all logistics for All Hands meetings, executive team meetings, monthly and quarterly business review meetings, and the annual holiday party

Organized the annual customer conference with 500+ attendees and handled including hotel, airfare, registration, event planning, speaker management, and break-out sessions

Managed domestic and international certification trainings including registration, logistics, materials, travel, hotels and catering

ClusterHQ Inc, San Francisco, CA Oct 2014 – Nov 2015

Executive Assistant to CEO

Direct administrative support to the CEO and the executive team, including extensive domestic and international travel coordination, complicated scheduling, and international calendar management

Attended all executive staff meetings, took minutes, and followed up on action items

Coordinated Board schedules (both in the US and UK)

Created and processed expense reports (and approved all expense reports on behalf of CEO)

Managed two new office expansions in the US and UK, focused on managing timelines and vendors, space planning, furniture selection, and move planning

Hired and trained additional administrative support

Coordinated quarterly executive offsites, tradeshows, conferences, local meetups, and two company-wide events (with employees scattered globally)

Milliways Ventures, LLC., Palo Alto, CA Jan 2014 – Oct 2014

Executive Assistant to Founding Partners

Provided high-level executive support for the two co-founding partners and one investment associate, focused on managing complicated and dynamic calendars

Maintained day-to-day operational needs of the company, including managing benefits

Assisted our incubating company Troo.ly with administrative and human resources support

Virsto Software Corporation (acquired by VMware in 2013), Sunnyvale, CA June 2011 – Aug 2013

Executive Assistant to the CEO

Provided direct administrative support to the CEO and executive team, handling extensive travel, calendar coordination, and meeting preparation

Executed all company meetings and events including All Hands meetings, happy hours, and the company holiday party

Prepared all stock option paperwork and maintained the vesting schedules for current and terminated employees

Supported the CEO and the deal team in the successful sale of the company to VMware including coordinating transition of sales and HR processes, the office move & employee relocation

Clearwell Systems, Inc. (acquired by Symantec in 2011), Mountain View, CA September 2009 – June 2011

Executive Assistant to Silicon Valley / San Jose Business Journal CFO of the Year 2009

Supported the CFO and the deal team in the successful sale of the company to Symantec for $410M

Key member of the operations team that worked on three office expansion projects; focused on managing timelines and vendors, space planning, furniture selection, and move planning

Trained and on-boarded two additional office managers and one summer intern

Coordinated Clearwell’s annual customer conference, onsite and offsite socials and happy hours, quarterly sporting events, and assisted with preparations for the annual holiday party, sales training, and miscellaneous company sponsored events



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