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Office Manager

Fochville, GP, South Africa
March 07, 2018

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Curriculum Vitae


Surname - Maan

Full Names - Harmander Singh

Physical Address - 53, Vaal View Flats,

Orkney, 2619 (South Africa)

South African ID No - 800**********

Driving License - Yes, Code B (Light Motor gear Vehicle – up to 3500KG) Gender - Male

Marital Status - Married

Contact Number - 002********** (Own)/ 002***-***-**** (Wife’s - preferred) Email address - (preferred for communication) Linkedin -

Health - Excellent (No sick leave in current employment) ACADEMIC EDUCATION(Approved by World Education Services (WES) ECA #3394755IMM


Institution Attended - MDS University, Ajmer, Rajasthan, India Qualification - Bachelor of Arts, English Literature Closest comparable Canadian


- Bachelor of Arts – 3 years

Organising Field - Liberal Arts

Year of Completion - 1999


Institution Attended - MDS University, Ajmer, Rajasthan, India Qualification - Master of Arts, English Literature Closest comparable Canadian


- Bachelor of Arts – 4 years

Organising Field - English

Year of Completion - 2001


Institution Attended - DOEAAC, New Delhi, India

Qualification - Advanced Computer Software Diploma “O” Level Closest comparable Canadian


- Completion of College Level Certificate (one semester) Organising Field - Electronics & Information Technology Year of Completion - 2001


Institution Attended - University of South Africa

Qualification - Short Learning Programme in Refugee Law & Humanitarian Support (SCRL01A)*

Organising Field - Refugee laws, Immigration laws, Person Centred Approach (Dr Carl Rogers), Humanitarian Crisis & Support

Closest comparable Canadian


- Not evaluated by WES

Year of Completion - 2016

*Passed with Distinction



1994: 12thRajathan Board, Ajmer, Rajasthan, India

1992: 10thRajathan Board, Ajmer, Rajasthan, India

Typing speed 65 words per minute, 99% accuracy


English – listen, read, write, speak – good





Punjabi – read, write, speak – good

Hindi – read, write, speak – good

Afrikaans –read –average


Current employment At Build it, Orkney (North-West, South Africa) Duties Performed:

1. Office Manager (NOC 1221) from 01/9/2016 to the date (Current employment)with following duties / job description (In addition to the below mentioned duties of Office Administrator):

Supervision of the staff and stock on Saturdays

Maintaining the database of rental properties of Nisadek Trading cc; including sending monthly invoices to the lessees, attending to their complains/queries and notifying them regarding any changes in the rental or conditions of the contract.

Dealing with any malfunction in computers or IT related issues among various departments i.e. Sales, Cashiers or Stock-take

Attending to various Email queries regarding sales, claims and orders

Attending to the labor related issues – helping the Director/Managers preparing warnings and dismissals and if required, involve the labor lawyer to attend to the serious issues

Preparing purchase orders for certain stock i.e. Cement and Bricks, ensuring / negotiating the price and availability with the suppliers.

2. Office Administrator (NOC 1221) from 1/09/14 to 31/08/2017 with following duties / job description:

Managing stock database by receiving and returning supplied goods using IQ Software System*

Maintaining expenses and related database using MS Excel and communicating this data with the auditor.

Maintaining the delivery record using RDBMS** and the physical dispatched invoices

Paying the suppliers and maintaining the claims, weekly through Spar Gateway system

In charge of returnable goods

Raising the claims for goods returned and doing related follow up on a daily bases

Preparing monthly payroll (salaries) and maintaining the employees’ leaves, accounts and salaries using IQ Payroll Software System

From 16 June 2012 to 28 February 2014 (just before leaving India) working as Office Superintendent

(NOC1221) at S.G.N. Khalsa Law Post Graduation College, SriGanganagar (India) Duties Performed:

Managing the day to day office chores e.g. dispatching/preparing letters, preparing bills, invoices and vouchers, preparing staff salary (payroll) and keeping the Stock register up to date

Collecting fees on a daily base and deposit it into the Bank or hand it over to the Centre office of Management, keeping records of the fees on a computerised college data base

Responsible for accounts and maintaining data base e.g. students info and fees record(working with MS word and MS excel)

Ensure that office staff e.g. Lower Divisional Clerks and labour workers are productive

Providing necessary equipment to the office and ensure that equipment is in working order

Keep the college website and facebook page updated and responding to email enquiries (using various browsers e.g. Chrome, Firefox and Opera)

Provide the necessary information to students via email, college website and facebook

Print the day to day notices for the College notice board scan and save important documents in college data base.

Ensure a healthy relationship and communication among the office staff, management and other College staff e.g. lecturers and principal


I have a passion for Information Technology, Modern Database Systems i.e. MySQL, web applications, programming, writing and literature. I have been writing as a part time freelance content writer.

I am a vegetarian. I enjoy workout, sports, reading and internet surfing. I do not drink or smoke. I am a hard worker and a quick learner. I respect myself, my colleagues and the work I am doing. I love challenges and I can work well under pressure. I am always punctual.

As an Office In-charge and Office Manager, I have proved myself as a leader and a team player who can create, motivate and lead a team.


Mr. C.B. Tyagi

Ex Principal

S.G.N. Khalsa Law P.G. College

Sriganganagar (India)

Phone no: 0091 154-*******

Email:, Website:

Facebook page:

Mr.Maninder S. Maan


Management Committee

S.G.N. Khalsa Colleges and Schools

Sriganganagar (Raj.)

Cell phone no: 009*-***-*** 9821

Build it, Orkney

Human Resources



Hilda Mokakale

Credit Manageress

Real People

(in Build it, Orkney)



* IQ Retail (Pty) Ltd is a software development company that provides expertise in complete financial and business administration solutions. It is the standard administration, sales, stock and payroll software system used by various retailers i.e. Spar, Ackermans, Pep Stores, Hi-Q and PostNet. For more details visit website:

**Relational Database Management System. MS Access has being used by the employee as standard RDBMS to manage, maintain and manipulate data i.e. preparing reports and filtering the required queries. He was also found competent to create an SQL table and querying as per requirement.

Spar Gateway system is the standard online accounting software system for Spar group, South Africa. It allows their customers and the suppliers to manage the claims and credits online. For more details visit website:

IQ Payroll System is the key to unlocking functionality like IRP5, IT3, EMP201 and pay slip reporting. Transaction history can be added with ease when transferring from an existing system. For more details visit website: payroll


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