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Administrative Assistant Data Entry

Santa Clara County, California, United States
March 06, 2018

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Clara Clackum

**** *. ****** ****** ********, CA 95035

Cell: 650-***-****


Created compact pocket safety inspection form (that got copied by other departments). This had two impacts: improved compliancy by 50% and saved time for data entry

Reduced turn-around time from two weeks to four days for the new product releases called (DARTS)

Coordinated department moves, travel, interview teams, and events

Handled confidential materials, special projects, and troubleshooting

Improved and streamlined procedures, practices, and knowledge flow within departments

Managed: multiple calendars, personnel files, space, new hire orientations, and safety inspections

Created: reports, presentations, team contact binder to improve collaboration

Simplified and implemented an easy to use lending business library

Ordered: supplies, services, catering, and equipment

Shared “Toyota Way” processes and information with subsequent companies

Evaluated instructors and classes

Scheduled: conference rooms, classrooms, bridge lines, and interview teams

Kept departments under budget and web site updated

Supported Senior VP's and visiting dignitaries while maintaining my department of 100

Trained new staff on procedures and kept staff informed of relevant changes

Led department meetings in absence of management

Processed donations: bank lock box, cash, pledges, checks, credit and gift cards, and electronic transfers

I have worked in a variety of departments: Marketing, Sales, Research, Training, Manufacturing, Finance, Engineering, and Human Resources

Organized, self-starter, creative, responsible, motivated, resourceful, and a clear communicator who can aid leaders and teams to achieve their business goals.

Computer Software:

Microsoft: Word, Excel, PowerPoint, Outlook, FrontPage, File Maker Pro, and Viso

Also UNIX, AS400, Access Sonar, Jet Scan, and Virtual Merchant

Trained on many company specific programs to handle: calendaring, safety, training, finance, shipping, and purchases.


8/09 - 5/11 Canada College, Redwood City - Business Administration Certificate – GPA 3.95

Dean's List, Phi Theta Kappa Honor Society, and (two year) student member on Computer Advisory Committee


Source Wise (San Jose) at:

2nd Harvest Food Bank 3/16 - present

Outreach 3/14 - 1/16

Insight Compliance & Financial Solutions at Visa, Inc.

12/08 - 3/09 (San Francisco, CA)

8/08 - 10/08 (Foster City, CA)

United Services 3/06 - 7/08 (Burlingame, CA)

Manpower and Kelly Services 7/96 - 3/06 (Santa Clara and San Mateo Counties)

Volunteered 7 years each: Veterans Memorial Senior Center and Friends of Youth (RWC)

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