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Microsoft Office Executive Assistant

Location:
West Hartford, Connecticut, United States
Posted:
February 28, 2018

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Sharon S. Visconti

West Hartford, CT *****-****

ac4nbi@r.postjobfree.com 860-***-**** www.linkedin.com/in/sharonvisconti

Executive Assistant Human Resources Coordinator Office Manager

Realtor Office Administration Administrative Assistant

Professional Experience

William Raveis Real Estate West Hartford, CT

Realtor – Salesperson Oct 2014 – Sept 2017

Identify, research and engage with prospective real estate clients, providing exceptional knowledge of the area, market and property values.

Aggressively pursued listings and sales in the West Hartford area, providing expertise in the available properties, working with clients daily to attain listings and sell properties. Exceptional marketing skills, diverse and interpersonal skills knowledge of mortgages, insurance.

Utilized strong written and verbal communications to build and foster client relationships.

Visconti Enterprises LLC West Hartford, CT

Business Consultant Aug 2012 – Sep 2014

Guides and advised new business owners on the process required of starting a small business, offering Knowledge in forms of corporations,

such as LLC’s partnerships sole-proprietorships, S-corps and C-Corps.

Consulted small business entrepreneurs on tax structures, required documentation needed for financing a small business. Consulted on

creation of business proposals and business plan. Necessary information in start-up businesses. Required financial information to be submitted. Consulting on necessary legal representation on new business venture.

U.S. Treasury Department (IRS) Hartford, CT

Technical Specialist –Executive Assistant Jan 2008 – Jul 2012

Managed high-profile examinations, fraud, non-filers, innocent spouse and informant cases in a High-pressure and fast paced environment.

Maintained confidentiality in utilizing restricted software for audits, credit card use, and the procurement of necessary supplies. Expertly

utilized GSA Smart/Pay travel cards for travel and training and creating itineraries. Utilized restricted payroll software for recording staff time records, payroll and reporting. Handles extremely confidential and proprietary information with clearance and discretion.

Prepare international/domestic travel arrangements, including booking flights, hotel accommodations, car service, arranging meetings and

preparation of itineraries. Liaison with senior level management and staff to coordinate activities and meetings. Coordinate small/large

meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities.

Highly proactive and willing to take initiative. Responsible for filing, copying, scanning and faxing. Process invoices and expenses.

Exceptional experience using Microsoft Office, Word, Excel and Outlook.

Handles moderately complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details. Handles complex calendar scheduling. Full responsibility for scheduling/handling team events, meetings and

travel planning.

U.S. Small Business Administration Herndon, VA

Disaster Reserve Specialist /Temporary Assignment Aug 2007 – Mar 2009

Key member of a team of highly qualified and trained specialists designated for disaster recovery assistance for Victims preparing for loan applications from a disaster.

Eased client burdens through strategic communications and excellent interpersonal skills and knowledge of disaster procedures.

Exceptional knowledge of all disaster programs available to public. Expertise in Microsoft Office, Word, Excel, PowerPoint, Outlook,

Calendars and Access.

…. continued….

Sharon S. Visconti Page 2

Lulac Head Start, Inc. New Haven, CT

Human Resources Coordinator/Manager Aug 2005 – Jul 2007

Managed all HR processes for a staff of 100 employees serving more than 320 children from infancy to pre-school. Identified, hired, and trained candidates, and implemented physicals, drug and tuberculin checks, providing new employee orientations, and enrollment in benefits programs. Supervised two employees.

Advertising, interviewing, hiring orientations, training development, compensation, payroll, staff training, personnel records maintenance,

Labor Agreements, Labor Relations and Employment Law knowledge required. Remained diligent and abreast of workers’ compensation,

employee handbook development, HIPPA. Guidelines, EEO, COBRA benefits, OSHA and FMLA. Processed criminal background checks, scheduled physical and drug testing a requirement. Completed DMV checks, finger printing also required and exit Interviews.

Update employee handbooks and policy, plan staff training, implement and review employee evaluations. Highly skilled in Microsoft Office,

Word, Excel, PowerPoint, Access, Outlook and Calendars.

Waterford Group Hartford, CT

Office Manager/Executive Assistant /Temporary Assignment Aug 2004 – Jul 2005

High profiled executive level administration position supporting CEO for a multi-faceted construction project encompassing The

Connecticut Convention Center, The Marriott, The Hartford Hilton and The Connecticut Science Center.

Ensured seamless travel experience for executives for domestic travel arrangements and itineraries. Maintained files and reports. Non-

stop pressure and fast-paced corporate environment. Answered all incoming telephone calls for immediate supervisor and corporate staff.

Highly skilled in Microsoft Office, Word, Excel, PowerPoint, Access and Outlook. Process and maintain all security reporting of all card

keys (Access Control Management Software and Topaz Program Info-Graphics Auto-configuring Software. Responsible for filing, copying, scanning and faxing. Coordinate meetings, conference calls and global video conferencing and advanced preparation of

materials and audio/visual facilities.

Process and utilized Prolog Manager 6.5 (Construction Software). Copy Blueprints for architects and contractors to review on job sites.

Consult Owners of Building Maintenance and Security issues weekly. Conduct periodic security inspections and keep appropriate logs.

Strong written and oral communication skills. Coordinate external vendors for service as needed. (building management, electrician

plumbing).

Primary Point of Contact and liaison with Property Management Office. Execute general office and operational needs of the office.

Manage Conference Room, Training Room, Break Room, and other Common Area space needs. Carry out additional Facility

Coordination requirement as required.

Coordinate external vendors for service as needed. (building management, electrician plumbing, etc.). Experience with Interior Design

Office Layout and Space Planning, Office Moves, Renovating Space. Identify office and user needs requests and supply appropriate

solutions. Work with contractors to assist with department moves and office workspace alignments.

Education, Licensure, and Training

Real Estate Salesperson License - State of CT, Department of Consumer Protection –05/31/2018

Notary – State of CT, Secretary of State 08/31/2018

Certified National Notary Public of America - The Loan Signing System – 06/2018

TRID Certified - National Notary - National Notary of America

H & R Block Certification

American Institute of Banking (AIB), Accounting 1, (3) Credits

American Institute of Banking (AIB), Analyzing Financial Statements (3) Credits

Hartford Community College – Financial Analysis (3) Credits

Job Related Training:

GSA Smartpay Credit Card for Travel and Training Restricted WEBSRTS Credit Card for procurement of federal supplies/inventory Restricted Payroll Software SETR for Payroll and Reports and Ceridian Software Accounts Payable Software (Munis) Windows 10, Microsoft Office Suite 2016 First American Security Systems Application (Employee Screening) T-Soft (Application Macro Terminology SBA federal loans) Point Software (application streamlining residential/commercial mortgage loans) Prolog Manager (Construction Software) Discipline to Discharge Certification Workers’ Compensation Risk Management Conference Certificate Wages & Hour Law Update Certificate Diversity Training Certificate Pre-Employment Screening Certificate HIPPA Privacy Regulations Certificate



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