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Administrative Assistant Office

Location:
Lanham, Maryland, 20706, United States
Posted:
March 01, 2018

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Resume:

HEIFER INTERNATIONAL, Washington, D.C. October ***4 – February 2018

ADMINISTRATIVE ASSISTANT

Facilitated all administrative activities for the vice president, 3 directors and 3 managers of the Institutional Business Development (IBD) Department

Responsible for Outlook calendar management and scheduling for the Vice President

Responsible for reconciling expense reports for the vice president and directors

Coordinated and facilitated all travel arrangements in Concur; meetings, conference calls and events

Responsible for the preparation and processing for various country visas for entire staff

Assisted with the preparation and distribution of proposals, reports, presentations, spreadsheets and agendas

Responsible for written, oral and electronic program inquiries regarding IBD

Responsible for all office facility logistics such as accounts payable, monthly budget review, vendors, office supply inventory, office equipment, restructuring of office space, maintenance repairs and marketing materials

Served as office liaison with headquarters in Little Rock, Arkansas

JOE JACKSON ASSOCIATES, P.C., Washington, D.C. January 2014 – October 2014

ADMINISTRATIVE ASSISTANT-Contract Position

Provided administrative support to the president

Responsible for calendar maintenance for the company president

Responsible for typing, formatting and editing proposals for potential clients

Responsible for researching and compiling site location information from various government websites

Responsible for typing all out-going correspondence as it relates to specific projects

Served as Front Desk Receptionist, answering all in-coming calls and inquiries

Performed other administrative duties as assigned

NAACP GEORGIA STATE CONFERENCE OFFICE, Atlanta, Georgia May 2013 – October 2013

ADMINISTRATIVE ASSISTANT-Contract Position

Generated $40,000 of corporate sponsorships and donations for the 2013 Convention

Assisted in writing, formatting, typing, editing, and distribution of press releases and public service announcements

Responsible for media coverage at all press conferences and events via phone calls, faxes and emails

Assisted in development and compiling of media and presentation packages as directed

Responsible for typing, layout, formatting and compiling the souvenir journal for the 2013 Convention

Processed various mail merges of documents related to the 2013 Convention

Composed and typed routine correspondence as directed by the State President

Assisted the Convention Coordinator with all administrative needs for the Georgia State Convention

Managed travel coordination for guest speakers of the convention

Responsible for tracking mail-in registration forms and payments

Responsible for organizing and managing the volunteer team for the conference

Served as a key player in planning and organizing a successful motorcade and rally of 800 bikers at the capitol in downtown Atlanta

SOLUTIONSAE, INC. /ECHURCHGIVE, LLC

Subsidiary of Berean Christian Church, Atlanta, Georgia May 2012 – May 2013

OFFICE MANAGER/ADMINISTRATIVE ASSISTANT

Provided administrative support to CFO and CEO

Served as office manager for this start-up company, by researching and securing new office space, coordinated the move of all office furniture and supplies, coordinated the set-up of office equipment and utilities, scheduled maintenance for office equipment, and tracked inventory of office supplies and marketing materials

Coordinated meetings, travel arrangements, conference calls and catering needs

Coordinated the setup and printing of all marketing materials

Responsible for accounts payable

Served as a client representative, responsible for soliciting leads

Instructed and or prepared new clients with the automated contract agreement transactions, utilizing the electronic signature technology, docusign.

Facilitated, reviewed, completed, and forwarded the automated transaction via docusign, to achieve electronic signatures from all assigned potential clients.

Coordinated conference exhibits and was responsible for set up and breakdown of exhibits

Generated mass mailing list of potential clients as a result of serving as spokesperson for the organization during conference exhibits

BEREAN CHRISTIAN CHURCH, Stone Mountain, Georgia July 2010 – May 2012

ADMINISTRATIVE ASSISTANT

Provided administrative support to the CFO, Accounting Director, and the Data Entry Department by preparing outgoing correspondence, coordinating meetings and conference calls, and performing data entry for weekly contributions, in conjunction with processing insufficient funds

Reconciled and tracked tuition payments for the Berean Christian Academy

Restructured and coordinated the filing systems for on-site construction and the finance department

Provided administrative support to the Director of Human Resources by utilizing ADP’s TotalSource and EZLabor automated personnel systems to maintain new-hire and terminated employee information

Processed and tracked background checks for new-hires

Maintained confidentiality while consistently updating and creating personnel files

Responsible for compiling and updating new hire packets

Developed training materials and trained all volunteers in the Duplication and Bookstore Ministries via audio, visual and verbal presentations. Coordinated and maintained scheduling for all positions within the Media Division.

GRANT THORNTON LLP, Atlanta, Georgia October 2007 – June 2009

EXECUTIVE ASSISTANT

Provided executive administrative support to partners and senior managers of the tax division

Prepared all out-going correspondence, expense reports, engagement letters and presentations

Generated weekly billing reports, time/expense reports and client invoices

Coordinated meetings, conference calls, calendar maintenance and travel arrangements for tax division

Responsible for tracking, assembling, coordinating, and the delivery of tax returns for corporate and individual clients

Served as Front Desk Receptionist on a rotating basis

DELOITTE LLP, Atlanta, Georgia June 2005 – October 2006

PROPERTY TAX ASSOCIATE

Responsible for direct administrative support to the property tax management team

Provided property tax administrative services to various clients in various industries focusing on the state of Georgia jurisdictions, but encompassed the entire US

Served as liaison for clients with various tax jurisdictions regarding property values, assessments, appeals, hearings and tax bills

Analyzed property values and assessments for assigned clients to generate property tax bills

Facilitated tax bill review, approval, and processing

Managed the property tax database with applicable data as it related to the client’s tax jurisdiction correspondence, property values, assessments, appeals, hearings and tax bills

ERNST & YOUNG LLP, Atlanta, Georgia June 1999– June 2005

EXPATRIATE TAX COORDINATOR

Managed the administration and coordination of worldwide and domestic tax preparation for assigned clients

Interaction with management, staff, clients, foreign offices and regulatory agencies to obtain, distribute and track required tax information

Served as liaison with third party outsourcing to produce reports, forms, and invoices

Utilized electronic storage system in support of the tax compliance products

EDUCATION: University of the District of Columbia, Washington, D.C.

Major: Communications/TV & Film



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