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Document Control Project

Noida, Uttar Pradesh, India
February 25, 2018

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Sandeep Kumar Rathore

Address: -Flat No-II Building No-596 Niti Khand-II

Indirapuram Gaziabad-201010 (UP)

Mobile: +91-991******* & 885*******

Home: - +91-958******* & 933-***-****



Capable of effectively managing project documentation with deft application of computer applications.

A versatile and diligent Document Management System Professional with over 10 years’ experience in a technical environment & managing project/Engineering/ Quality documentation for mega industrial construction projects of Oil& Gas, Petrochemical Plant, Solar Polysilicon and Transmission & distribution project.


1.SPF (Smart Plant Foundation) used in Alstom India Ltd.

2.POL (Project Online) used in Lanco Infratech Ltd.

3.Wrench Enterprised used in Lanco Infratech Ltd .

4.MTA (Master Tracking Application) used in Alstom India Ltd.

5.Dochotel &TeamUp (Client Software ) used in Alstom India Ltd.

6.Kromi (EDMS-Software) used in Alstom India Ltd.



Company Profile




GE T&D India Ltd (Formerly Alstom Group)

Document Management Specialist


Till Date

Lanco Infratech Ltd

Sr Executive Documentation

Sept’ 2011

July’ 2012

Punj Lloyd Ltd

Officer- Documentation

Sept’ 2007

Aug’ 2011


Organization : GE T&D India Ltd (Formerly Alstom Group)

Industry : Electrical/Electronic Manufacturing/Power

Tenure : August 2012 till date

Designation : Document Management Specialist

Project : Upgradation of 3000MW, 800kV HVDC Terminals at Champa Pooling Station &

Kurukshetra to 6000MW under strengthening in WR-NR Transmission.

NMDC Nagarnar Sinter(Waste Gas & Plant Duducting system) Plant.

NMDC Cast House & Stock House Dedusting System

Adiya Line-III (Cooler ESP, RABH & Coal Mill-FF) Shambhupura Rajasthan

Construct of Desalination & Power Plants-Yanbu Phase-III Saudi Arab

Mesto Babelan -2x135 MWe CFB Boilers- Indonesia.

Oxy Fired Coal & Biomass Power Plant Project (White Rose CCS Project U.K)

1x600 MW Net Coal Fired Plant Mae Moh Units-4-Replancement Project –Thailand

Jobs & Responsibilities:

Responsible and Maintaining Engineering, Vendor, Technical, Non-Technical Project Deliverable (Receive, Inward, Receipt, Log, Process, Storage, Indexing, Distribution, Retrieval, Scanning, Archive).

Establish and Maintaining Reporting System to Management / Project Control Manager / Engineering and Vendor Deliverable status as per requirement.

Preparation of EDR (Engineering Deliverables Report) & Design Freeze reports

Classification & Categorize Document Numbering System for Engineering Drawing, Documents.

Provide a clear record of approved/Non-approved drawing/document to stakeholders.

Archiving Customer & Client Commented Drawing & Document (Soft & Hard Copy) in EDSM Software & Local Drive and Electronic Distribution of Documents through e-mail and FTP Server.

Supervise Classification, Sorting, Indexing, Filing, Archiving and Retrieval activities of Documents and Information in accordance to Indexing and filing system.

Develop and Maintain Documents Distribution Matrices for Deliverables.

Prepare and update the Vendor Document Control Index (VDCI) for each vendor & discipline like process, piping, equipment, rotary equipment, electrical, instrumentation & material handling etc.

Keeping all periodical record as required under the provisions of various laws, Registration & Renewal of Various licenses.

Ensure that all documents received through DCC have correct approvals.

Prepare and update the Document Control Index (DCI) for each discipline like process, piping, equipment, rotary equipment, electrical, instrumentation & material handling etc.

Control the Quality Check of Documents (i.e. Document No., Revision No., Legibility, Layout, Format etc.).

Co-ordinate with Documents sources to resolve Document related problems.

Maintain data base for lessons learnt and knowledge management

Checking of drawings of subcontractors with latest revisions etc. & preparation of observation reports.

Co-ordinate the transfer of documentation between contractors, consultant and vendors.

Preparing the monthly document control reports such as Registers / logs of critical / Non-critical document for the submission of monthly progress report to the client.

Managed project document database and ensuring timely update for easy search and retrieval process of documents.

Coordinating with all departments & Keeping records for the superseded documents and drawing.

Developing and implementing effective methods of Document controlling system and giving to the site document controllers.

Maintaining the all QA / QC Reports for Document such as Fit-up report. X-ray reports, PWHT, RFI, ITP, and WPS PQR & Line History Sheet.

Prepared and periodically updated the following MIS Reports:

Daily & Weekly Direct and Indirect Manpower Summary, equipment and machinery Status & forwarding it to PMC & Client

Daily & Weekly Progress Report to PMC & Client

Daily Hydro Test Progress Report

Hydro test Data & Documents preparation of Hydro test packages, submission to PMC, Send to subcontractors for punch work clearance.

Handing over Final Documentation (i.e. Operating Manuals, Data sheet, specification etc.) to Client.

Receiving of all project related correspondence from client, subcontractors & vendors. Registering them into Incoming Register and distributing same to concerned departments.


A)Organization : Lanco Infratech Ltd

Industry : Power Generation & Solar – EPC

Tenure : September 2011 till July 2012

Designation : Sr Executive Documentation

Project : 1500 TPA Lanco Solar Polysilicon Plant Rajnandgaon (Chhattisgarh)

Functional Area : Project Documentation for Engg, Vendor, Quality Customer,


B)Organization : Punj Lloyd Ltd

Industry : Contraction – EPC

Tenure : September 2007 till August 2011

Designation : Officer Documentation

Project : East West Gas Pipeline Reliance Gujrat

Sulphur Recovery Unit (BORL Refinery Bina) MP

CDU & VDU Unit (NOCL Refinery Cuddalore) Tamilnadu,

Functional Area : Project Documentation for Engg, Vendor, Quality Customer,



Graduation in Science, 2005- C.S.J.M University Kanpur (Uttar Pradesh)

ASNT Level II Qualified (RT, UT, LPT, MPT)

Computer Exposure:

Oracle application 11i.

Window 95/98/2000/XP.

Auto Cad


Fathers Name : Shri Ram Swaroop Rathore

Date of Birth : 07th July 1986

Nationality : Indian

Marital Status : Married

Permanent Address : Plot No 100D Shivnagar Manswapur Rawatpur Kanpur - 208019 (U.P.)

Linked in profile :

Weblink :


Well organized, fast learner and work focused with fine tuned analytical and problem solving skills.

Proven team player having ability to make constructive contributions to accelerate realization of team goals.

Excellent written and verbal communication.

Adopt myself to any kind of environment and prepared to take up responsibilities and performing to the utmost of my ability.

Interest in continuous learning and willing to take greater challenges with my skills.

Date: Sandeep Kumar Rathore


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