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Administrator, Office Manager, Reception

Location:
Calgary, Alberta, Canada
Posted:
February 25, 2018

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Taliah Hamling

Calgary, AB 587-***-**** ac4loy@r.postjobfree.com

Education

Yale Secondary School

High School Diploma, 1995

Skills

• Intermediate capabilities working with Microsoft Office programs

• Knowledge of and experience with corporate mail room procedures

• Excellent filing and organizational skills

• Exceptionally detail oriented

• Experience in handling confidential paperwork

• Strong ability to multitask and manage time

• Excellent customer service skills

• Experience in operating multi-line telephone systems and switchboards

• Experience with invoice entry, adding customers, payroll entries and editing/creating invoices in Quickbooks

• Maintaining and posting customer/vendor invoices in JobBoss and Great Plains accounting systems

• Payroll assistance (ADP)

Work Experience

Office Manager 2014 - 2018

Precision Garage Doors Calgary

• Sales – garage doors, garage door parts and installations

• Responsible for all incoming calls, bookings and sales related inquiries

• Management and entry of customer invoices daily

• Collect employee payroll info, (Salary, Hourly, Commission) and process internally and using ADP

• Coordinate and place office supplies orders

• Tracking and managing incoming/outgoing jobs

• Coordinating with technicians hourly to ensure proper time management and job completion

• Closing jobs daily according to service and associated costs

• Client relations

• Creation and updating of employee handbooks

• Collections for Accounts Receivable

• Preparing and updating spreadsheets daily for all sub-contractors

• Maintenance of reports relating to payroll of third party jobs Corporate Administrator 2014 - 2017

Markwater Handling Systems / HPC Energy Services Ltd.

• Process, manage and post all outgoing PO’s

• Order placement, retrieval and entry

• Responsible for entry and management of customer and vendor invoices

• Collect employee payroll info, (Salary, Hourly, Commission) and process internally and using ADP

• Process management expenses

• Complete office supplies orders

• Created job board for employee reference for billable job hours

• Tracking and managing incoming/outgoing jobs

• Credit card reconciliation and accrual reports

• Client relations

• Organizing company functions

• Updating and maintaining client/vendor database in JobBoss accounting system

• Assist in preparing shipping documents for international shipments

• Managing security system / setting up new employees with passwords/key FOB’s

• Manage busy switchboard for 3 company divisions

• Compile A/R reports for 7 companies on a weekly basis for the CFO

• Prepare documents and requests for CRA on a regular basis

• Manage all incoming and outgoing mail, redirecting to the correct person(s) and divisions Administrative Assistant 2014 – 2014

Movac Mobile Vacuum Services

• Responsible for entering drivers paperwork – Drivers Logs, Pre-Job Hazard Assessments, Hazard ID’s, Job Observations and Near Misses

• Created daily Drill Sheets to track all drivers, units, and job rates and kept unit CVIP’s updated

• Entered all unit/driver/job information (hours, travel, rates) into Equipment Register spreadsheet

• Provided CEO with monthly company Stats – Unit Hours, Driver Hours and Total Job Income

• Entered new employees into Safety Sync along with all drivers Certificates and Competencies

• Filed vendor invoices and payments and employee payroll information

• Ordered office supplies

• Kept safety files for over 50 drivers organized and up to date with new and revised certificates and competency evaluations

• Ran busy multi-line switchboard

Document Support 2011 – 2014

Grizzly Oil Sands

• Created filing system for all site tests, ie; Water, Steam etc.

• Responsible for Safety Orientations for new employees and site visitors

• Entered new and revised procedures for Water, Steam, Process and Field

• Created JSA template and Risk Assessment Matrix for all procedures

• Created multiple documents for site safety, office staff emergency info including expense tracking for all divisions

• Booked flights and rooms for management team and contractors References Provided Upon Request



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