Taliah Hamling
Calgary, AB 587-***-**** ac4loy@r.postjobfree.com
Education
Yale Secondary School
High School Diploma, 1995
Skills
• Intermediate capabilities working with Microsoft Office programs
• Knowledge of and experience with corporate mail room procedures
• Excellent filing and organizational skills
• Exceptionally detail oriented
• Experience in handling confidential paperwork
• Strong ability to multitask and manage time
• Excellent customer service skills
• Experience in operating multi-line telephone systems and switchboards
• Experience with invoice entry, adding customers, payroll entries and editing/creating invoices in Quickbooks
• Maintaining and posting customer/vendor invoices in JobBoss and Great Plains accounting systems
• Payroll assistance (ADP)
Work Experience
Office Manager 2014 - 2018
Precision Garage Doors Calgary
• Sales – garage doors, garage door parts and installations
• Responsible for all incoming calls, bookings and sales related inquiries
• Management and entry of customer invoices daily
• Collect employee payroll info, (Salary, Hourly, Commission) and process internally and using ADP
• Coordinate and place office supplies orders
• Tracking and managing incoming/outgoing jobs
• Coordinating with technicians hourly to ensure proper time management and job completion
• Closing jobs daily according to service and associated costs
• Client relations
• Creation and updating of employee handbooks
• Collections for Accounts Receivable
• Preparing and updating spreadsheets daily for all sub-contractors
• Maintenance of reports relating to payroll of third party jobs Corporate Administrator 2014 - 2017
Markwater Handling Systems / HPC Energy Services Ltd.
• Process, manage and post all outgoing PO’s
• Order placement, retrieval and entry
• Responsible for entry and management of customer and vendor invoices
• Collect employee payroll info, (Salary, Hourly, Commission) and process internally and using ADP
• Process management expenses
• Complete office supplies orders
• Created job board for employee reference for billable job hours
• Tracking and managing incoming/outgoing jobs
• Credit card reconciliation and accrual reports
• Client relations
• Organizing company functions
• Updating and maintaining client/vendor database in JobBoss accounting system
• Assist in preparing shipping documents for international shipments
• Managing security system / setting up new employees with passwords/key FOB’s
• Manage busy switchboard for 3 company divisions
• Compile A/R reports for 7 companies on a weekly basis for the CFO
• Prepare documents and requests for CRA on a regular basis
• Manage all incoming and outgoing mail, redirecting to the correct person(s) and divisions Administrative Assistant 2014 – 2014
Movac Mobile Vacuum Services
• Responsible for entering drivers paperwork – Drivers Logs, Pre-Job Hazard Assessments, Hazard ID’s, Job Observations and Near Misses
• Created daily Drill Sheets to track all drivers, units, and job rates and kept unit CVIP’s updated
• Entered all unit/driver/job information (hours, travel, rates) into Equipment Register spreadsheet
• Provided CEO with monthly company Stats – Unit Hours, Driver Hours and Total Job Income
• Entered new employees into Safety Sync along with all drivers Certificates and Competencies
• Filed vendor invoices and payments and employee payroll information
• Ordered office supplies
• Kept safety files for over 50 drivers organized and up to date with new and revised certificates and competency evaluations
• Ran busy multi-line switchboard
Document Support 2011 – 2014
Grizzly Oil Sands
• Created filing system for all site tests, ie; Water, Steam etc.
• Responsible for Safety Orientations for new employees and site visitors
• Entered new and revised procedures for Water, Steam, Process and Field
• Created JSA template and Risk Assessment Matrix for all procedures
• Created multiple documents for site safety, office staff emergency info including expense tracking for all divisions
• Booked flights and rooms for management team and contractors References Provided Upon Request