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Administrative Assistant Sales

Location:
Chula Vista, California, United States
Salary:
22.00/hr
Posted:
February 20, 2018

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ADMINISTRATIVE ASSISTANT

A top-performing and highly motivated Administrative Assistant, who is extremely dependable in the toughest situations, well organized and consistently achieves positive outcomes while accomplishing goals. I am able to work closely with management to develop ideas for organization improvement. Supervise staff for training and development, team meetings performance feedback and meet tight deadlines.

Professional Experience

SAIC, San Diego, CA 2015-current AR ADMINISTRATIVE ACCOUNTING SUPPORT III

Process invoices for commercial clients and government contracts according to contract specific timeline requirements through utilization of systems such as FUSION, Oracle, Cost Point, and Cognos, as well as customer based invoice entry systems.

Complete all check requests for negative invoices per company compliance guidelines.

Closeout inactive contracts 6 months post POP End Date.

Maintain regular and open communication as necessary with Project Control, Project Management and Contracts Representative to ensure invoicing process is efficient.

Reconciliation of all travel, SubK and ODC report to invoices.

Meet weekly with Finance Management to review short pays, negative invoices and cash applications.

Schedule Teleconference with contracts and project management team utilizing Outlook Calendar for monthly reconciliation meeting on key accounts.

KELLERMEYER BURGENSONS SERVICES (KBS), Oceanside, CA 2014-2015 ADMINISTRATIVE COORDINATOR

Orchestrated scheduling of annual contracted services on nearly 200 locations.

Managed daily attendance and ensure standards are met.

Scheduled WebEx and lead weekly conference call with corporate customer management team to review quality assurance.

Coordinated equipment repair.

Ensured all timecards are entered by field personnel daily.

Verified all contracted work was completed, reconciled to contracted pricing, had invoice signed off by authorized persons and submitted it to accounts payable.

ADVANCED CARDIO SERVICES (ACS), Carlsbad, CA 2011-2014 ADMINISTRATIVE ASSISTANT

Handled incoming calls, created and managed new accounts, verified insurance coverage, trained all staff, medical personnel and patients on equipment use. Coordinated patient care with medical providers for case management purposes.

Developed new ideas to improve business, which resulted in ten times growth in a two year period.

Prepared and processed invoices submitted by field personnel.

Decommissioned all returned medical devices and completed all required documentation.

GREAT LIFE TECHNOLOGIES (GLT), Carlsbad, CA 2009-2011

EXECUTIVE ASSISTANT

Managed office personnel directing daily tasks and activities, handled shipping and invoices, ordered supplies.

Developed ideas to improve work flow and effectiveness, organized travel for the CEO and planned and executed Seminars and Events.

Worked primarily with PTSD patient treatment plans.

Scheduled and led WebEx meetings with clients and colleagues.

Assisted with planning and orchestrating seminars for CEO.

Booked flights and made travel arrangements.

ZOOT SPORTS, Vista, CA 2007-2009

ADMINISTRATIVE SUPPORT COORDINATOR

Timely coordination of communication between outside sales, marketing, international sales, accounting, management, shipping, sales, and production under a tight deadline, managed input of all orders.

Improved organization and flow processes, prepared sales, inventory and credit reports, managed website orders, edited catalog and website publications and trained new staff.

Worked closely with marketing to plan events and ensure all equipment and products were available and ready to ship.

AQUA LUNG AMERICA, Vista, CA 2005-2007

inside sales administrator

Managed account through use of Retail Link System, implemented sales report tools for sales team communication, developed departments procedure manual and initiated monthly meeting with shipping on loss prevention.

Responsible for planning of annual national trade shows including organization, shipping of product, merchandising coordination, shipping, set up and attendance.

Advocated for product marketability with the product design team and worked closely with management.

Rotated weekly receptionist relief for multiple phone line system.

Acted as senior team lead for inside sales group ensuring goals were met and communication with outside sales was effective and efficient.

ADDITIONAL EMPLOYMENT HISTORY AVAILABLE UPON REQUEST

Skills: Management, Microsoft Word, Office, Excel, Power Point and 55 WPM typist.

Titles Prior to 2007: Youth Case Manager, Retail Assistant Manager, and Inventory Control Specialist, available upon request.

Education & Training

Bachelor of Arts-2014, Psychology, Minor in Child Development and Health Administration, Ashford University

Masters, 2017-current, Educational Psychology, Capella University

Certificate of Completion in Operations Management, Back to Basics, APICS San Diego Chapter



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