Julie A. Gulliver
Oceanside, CA *****
Objective: Experienced Administrative Assistant/Receptionist with 10 years experience working for large companies (200-1100 employees/customers) seeking position in North County San Diego.
SKILLS AND EXPERIENCE
BALFOUR BEATTY CONSTRUCTION
Administrative Assistant & Reception 06/2014 - 09/2017
Reference: Megan Yonts 858-***-**** email@example.com
●Created and updated daily all southwest projects (over 200) on Project List in Excel.
●Emailed Excel Project List to 370 employees and executives weekly.
●Created and emailed Preliminary Notices for each job site.
●Helped to assist COO/West Region, President of CA Division, CFO Finance, Vice President, Architects, VDC Dept., Accountants, Estimators and Marketing Dept. in a very busy office.
●Daily organized and scanned all invoices to 35 accountants.
●Assisted HR Dept. in weekly emailing of CA required sick pay letters to interns.
●Entered and ordered all Iron Mountain storage record boxes in website for delivery or pick up.
●Assisted all executives, office and field personnel with setting up conference rooms.
●Answered all incoming calls, screened, and directed each appropriately.
●Maintained multiple logs.
●Created all FedEx shipments for Marketing and Executives.
●Assisted IT with computer shipments to job sites.
●Opened, stamped, sorted, and distributed all mail.
ROCKWELL COLLINS DEFENSE/AEROSPACE
Administrative Assistant & Front Security Reception 06/2008 – 02/2012
● Managed security with Homeland Security Dept. for over 200 employees.
●Main Administrative Assistant and receptionist for leading Military & Commercial Communication/Aviation manufacturing facility in Carlsbad serving approximately 200 employees and management. Worked in fast paced, highly professional atmosphere.
●Managed security for employees and incoming guests including high ranking military officials, CEO’s, foreign national visitors, auditors, federal inspectors, vendors and other U.S. residents.
●Responsible for appropriate paperwork for foreign visitors as designated by Federal Government working closely with company’s Head of Security and Import/Export division.
●Screened all visitors, keeping log books of all visitors and issuing appropriate badges.
●Assisted Management and multiple departments with projects, copying and faxing.
●Set up and scheduled meeting rooms.
●Answered multiple phone lines, distributing calls to various departments and screening calls.
●Proficient in MS Office.
●Responsible to open and lock up building each day.
●Sorted and distributed incoming mail.
●Continually updated knowledge with online courses for awareness and procedures including emergency response, ergonomics and environmental responsibilities of the company.
LA COSTA GLEN RETIREMENT COMMUNITY
Receptionist/Administration 10/2007 – 06/2008
●Receptionist serving approximately 940 residents and 240 employees.
●Greeted and assisted all visitors and residents in a timely manner.
●Answered multi-line switchboard calls from residents and employees on property.
●Received all pharmacy deliveries, UPS, FEDEX, DHL.
●Sent and received faxes, Maintained online awareness of all ongoing activities for residents.
●Made transportation schedules for 6 drivers.
●Made all guest room reservations, prepared guest room keys/security gate key for each arriving guest.
●Maintained log and guest room keys for Housekeeping Dept.
●Maintained logs of all deliveries and IT work orders for residents.
●Phoned each resident for package deliveries.
●Coordinated support of maintenance and repair requests with maintenance department.
●Maintained boardroom for group meetings.
●Sorted and delivered administration mail.
●Weighed all outgoing packages for residents.
●Maintained confidentiality at all times.
●Acted as Emergency Response Contact during emergency evacuation situations.
●Associates of Art/General Studies, Onondaga Community College, Syracuse, NY, Mesa Community College
●5 Years of Various Interior Design & Architecture College Courses, Scottsdale Community College & Arizona State University, Tempe, AZ