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Administrative Assistant Security

Location:
Oceanside, California, United States
Posted:
February 20, 2018

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Julie A. Gulliver

Oceanside, CA *****

ac4jpi@r.postjobfree.com

760-***-**** Mobile

Objective: Experienced Administrative Assistant/Receptionist with 10 years experience working for large companies (200-1100 employees/customers) seeking position in North County San Diego.

SKILLS AND EXPERIENCE

BALFOUR BEATTY CONSTRUCTION

Administrative Assistant & Reception 06/2014 - 09/2017

Reference: Megan Yonts 858-***-**** ac4jpi@r.postjobfree.com

●Created and updated daily all southwest projects (over 200) on Project List in Excel.

●Emailed Excel Project List to 370 employees and executives weekly.

●Created and emailed Preliminary Notices for each job site.

●Helped to assist COO/West Region, President of CA Division, CFO Finance, Vice President, Architects, VDC Dept., Accountants, Estimators and Marketing Dept. in a very busy office.

●Daily organized and scanned all invoices to 35 accountants.

●Assisted HR Dept. in weekly emailing of CA required sick pay letters to interns.

●Entered and ordered all Iron Mountain storage record boxes in website for delivery or pick up.

●Assisted all executives, office and field personnel with setting up conference rooms.

●Answered all incoming calls, screened, and directed each appropriately.

●Maintained multiple logs.

●Created all FedEx shipments for Marketing and Executives.

●Assisted IT with computer shipments to job sites.

●Opened, stamped, sorted, and distributed all mail.

ROCKWELL COLLINS DEFENSE/AEROSPACE

Administrative Assistant & Front Security Reception 06/2008 – 02/2012

● Managed security with Homeland Security Dept. for over 200 employees.

●Main Administrative Assistant and receptionist for leading Military & Commercial Communication/Aviation manufacturing facility in Carlsbad serving approximately 200 employees and management. Worked in fast paced, highly professional atmosphere.

●Managed security for employees and incoming guests including high ranking military officials, CEO’s, foreign national visitors, auditors, federal inspectors, vendors and other U.S. residents.

●Responsible for appropriate paperwork for foreign visitors as designated by Federal Government working closely with company’s Head of Security and Import/Export division.

●Screened all visitors, keeping log books of all visitors and issuing appropriate badges.

●Assisted Management and multiple departments with projects, copying and faxing.

●Set up and scheduled meeting rooms.

●Answered multiple phone lines, distributing calls to various departments and screening calls.

●Proficient in MS Office.

●Responsible to open and lock up building each day.

●Sorted and distributed incoming mail.

●Continually updated knowledge with online courses for awareness and procedures including emergency response, ergonomics and environmental responsibilities of the company.

LA COSTA GLEN RETIREMENT COMMUNITY

Receptionist/Administration 10/2007 – 06/2008

●Receptionist serving approximately 940 residents and 240 employees.

●Greeted and assisted all visitors and residents in a timely manner.

●Answered multi-line switchboard calls from residents and employees on property.

●Received all pharmacy deliveries, UPS, FEDEX, DHL.

●Sent and received faxes, Maintained online awareness of all ongoing activities for residents.

●Made transportation schedules for 6 drivers.

●Made all guest room reservations, prepared guest room keys/security gate key for each arriving guest.

●Maintained log and guest room keys for Housekeeping Dept.

●Maintained logs of all deliveries and IT work orders for residents.

●Phoned each resident for package deliveries.

●Coordinated support of maintenance and repair requests with maintenance department.

●Maintained boardroom for group meetings.

●Sorted and delivered administration mail.

●Weighed all outgoing packages for residents.

●Maintained confidentiality at all times.

●Acted as Emergency Response Contact during emergency evacuation situations.

EDUCATION

●Associates of Art/General Studies, Onondaga Community College, Syracuse, NY, Mesa Community College

●5 Years of Various Interior Design & Architecture College Courses, Scottsdale Community College & Arizona State University, Tempe, AZ



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