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Executive Assistant

Location:
Rockville, Maryland, United States
Salary:
85K
Posted:
February 09, 2018

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Resume:

Veronica Argueta

**** ****** ****** #*** ● Laurel, MD 20707 ● ac4eux@r.postjobfree.com

301-***-****

Supernus Pharmaceuticals 01/14 – Present

Executive Assistant/Medical Affairs Associate

Effectively direct day-to-day office operations, providing fundamental support to company CMO and Medical Affairs Vice President.

Provide high-level administrative support to include detailed travel planning, meeting coordination and calendar management.

Handle all meeting planning logistics for entire Medical Affairs department.

Supervise department Administrative Assistant to ensure smooth cohesive office flow.

Provide overall management of company grants to include managing schedules, setting up meetings as needed and integrating technology and technical assistance.

Work closely with VP of Medical Affairs to administer the grant payment process and audit requirements, including check requests, award letters, terms and conditions, contracts and related programs and project documentation.

Assist in managing Medical Affairs budget and trained department on new accounting system.

Actively support the team to research, produce, and distribute quality data analysis, reporting, presentations and materials needed for various publications, events and meetings.

Thoroughly provide quality assurance for all aspects of the grants process and lead improvement efforts as needed.

Participate in professional development opportunities.

Readily travel to assist Management at any off-site meetings in the country.

Psychiatric Institute of Washington 10/12 – 10/13

Executive Assistant

Directed day-to-day office operations, providing fundamental support to company CEO, COO, CFO, Chairman of the Board and Executive Medical Director.

Prepared proposals, charts, and presentations utilizing Microsoft Excel and PowerPoint.

Handled all travel logistics for C-level staff.

Oversaw administrative budget.

Supervised front desk office staff.

Created a new expense report template to replace existing company template.

Developed new policy manual with help of C-level and HR Department.

Created new business card design for the organization (approved by Board).

Managed capital purchases, directed vendor relations, generated and maintained equipment tracking records.

Saved the company over $38,000 in translator costs by translating after hours for patients and family meetings.

Updated and maintained all C-level calendars.

Screened C-level phone calls, mail and email.

Ensured flawless execution of organizational events.

Participated in all senior level meetings and synthesized information into meeting minutes.

Reduced company travel expenses by $17,000 within first three months of tenure by identifying cost-effective travel agencies and negotiating vendor contracts.

In C-level Officer’s absence, ensured that requests for action or information be relayed to the appropriate staff member.

Developed constructive and cooperative working relationships with others, and maintaining them over time.

Enhanced communication between departments and executive team, fostering a sense of teamwork and collaboration.

Hebrew Home of Greater Washington 03/11 – 09/12

Office Manager/Executive Assistant

Directed day-to-day office operations, providing fundamental support to company CEO, Nursing Administrator and Director of Nursing.

Provided support to Board of Directors.

Managed budget and overtime analysis reports.

Prepared meeting minutes for distribution.

Handled resident complaints, grievances, questions and concerns.

Supervised fourteen Unit Secretaries and assign duties as needed.

Ensured confidentiality of all residents is met by following the HIPAA guidelines.

Monitored staff performance on a daily basis. Address performance issues and coaching needs in a timely manner. Document necessary performance issues using organization policies & procedures.

Monitored and approved department purchases and expenses such as office supplies, lab and medical supplies.

Tracked departments spending and budget.

Worked with Nursing Director and Department Heads to evaluate systems and processes to ensure effective medical service.

Monitored staff hours worked and managed overtime hours worked appropriately.

Managed and maintained calendar for CEO, Nursing Administrator, and Director of Nursing.

Managed the department’s appearance including regular property maintenance and upkeep, as well as arranging for emergency repair services of medical equipment and general office hardware.

Kleimann Communication Group 04/07 – 03/11

Office Manager/Executive Assistant

Directed day-to-day office operations, providing fundamental support to company CEO and team of VP of Operations, Sr. Analysts, and Human Resources Manager.

Managed the budget for the property to include: accounts payable, contractors, and property taxes.

Editor of administrative section of company newsletter.

Handled all travel logistics for the President and entire company.

Oversaw administrative budget.

Prepared expense reports and credit card/bank reconciliations for CEO and staff as needed.

Purchased all hardware and software, performed application upgrades.

Updated and maintained President’s calendar.

Composed and sign correspondence for President when President is not available.

Developed constructive and cooperative working relationships with others, and maintaining them over time.

Valcourt Building Services 08/06 – 03/07

Business Development Administrator

Provided business and administrative support to a staff of 9 individuals including sales team, Vice President of Operations, Project Manager and Regional Safety Manager of Valcourt Building Services.

Scheduled and managed business travel arrangements for Regional Safety Manager, sales team and Project Manager.

Prepared proposals, contracts, and reports using Taskmaster and Timberline.

Responsible for job scheduling and billing.

Managed MD branch’s listserv.

Urban Institute 04/04-07/06

Sr. Administrative Assistant

Provided business and administrative support to a staff of 45 individuals including Center Director and Emeritus President of The Urban Institute.

Composed business letters, memorandums, and bi-monthly and semi-annual activity reports to the president of The Urban Institute, clients and funders.

Responsible for conference/event planning.

Provide support to Board of Directors.

Scheduled and manage business travel arrangements for Center Director and senior researchers.

Managed Center’s administrative filing system of which I developed.

Fitzgerald Auto Mall 02/02-03/04

Sr. Administrative Assistant

Introduced the use of mail merge to the company and trained co-workers on the system.

Oversaw document reproduction, office supply management, and large mailing projects.

Answered a ten line phone system when needed.

Composed business letters, and memorandums to clients.

EDUCATION

TESST College of Technology, 2004

Computer Business Management Certification

SKILLS

Proficient in the following software applications; Microsoft Word, Excel, PowerPoint, Publisher, Access, Outlook, PointClickCare, JAMIS Timecard, Taskmaster, Microsoft Dynamix AX, Concur, Insperity TimeStar and Timberline.

Alphanumeric typing speed 60 wpm.

Bilingual Spanish/English, able to translate and transcribe with a high level of accuracy.



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