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Administrative Assistant Sales

Brandon, Florida, United States
February 05, 2018

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January ****

Bernard Baruch College - B.B.A International Marketing

May 1993

A.A.S. Marketing Management - New York City Technical College


Proficient in Microsoft Word, Excel, PowerPoint; Fiserv, Global Compensation System; P2P, Citi Travel & Expense, Marketplace

Communication and management skills, Bi-Lingual (Spanish)


4/00 to 01/17


Corporate Realty Services - Finance

Business Management / Special Projects

ISO for CRS Finance

Conduct EERS Review for CRS Finance team

Assist in the tracking of approved PEPs and regional funding.

Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment.

Executive Administrative Assistant

Manage special projects and ad hoc requests as needed including elementary financial (Excel based) related to billing, running reports and special project as needed.

Maintain frequently changing calendars through Outlook and understand Managers' priorities to effectively manage calendar

Support other strategic initiatives with advanced analytics as needed.

Follow-up on outstanding deliverables with product and regional leads

Coordinate activities globally and ensuring everything is completed in a timely manner

Align operations strategies, business processes and operation

Develop innovate ways to improve processes and produce deliverables accurately and succinctly

Facilitate meetings coordinate activities with regional and product leads and the appropriate stakeholders

Schedule and ensure travel arrangements and accommodations are scheduled for both domestic and international, including securing travel visa

Assist with new hire setup process, submitting and following up with marketplace requests

Serve as resource for basic company policies and procedures such as vacation and expense reimbursements

Prepare, reconcile, and track expense reports through T&E system

Order supplies and process invoices through P2P system

Organize and secure highly confidential company and employee information

8/99 to 4/00


GCIB Treasury Operations

Executive Administrative Assistant

Responsible for updating & constructing database on MS Access and/or MS Excel

Coordinate various departmental information requests including updating the Treasury Ops Web site.

Responsible for preparing the weekly and monthly reports for department head

Input time sheets on CHRIS system and track weekly headcount for organization

Act as Human resources liaison

Responsible for the generation of performance appraisals and span of control for organization

Prepare executive presentations

Responsible for providing Internet research, coordinate annual blood drive, off-site conferences, and holiday functions, as well pas purchase of supplies and computer equipment.

Make travel arrangements, prepare expense reports, prepare request for payments, and process invoices for payment.

2/99 to 8/99


Asset Management

Loan Administrator

Maintain control on default loan balances and associated monthly reports.

Duties include collections on past due accounts for all New Jersey loans; direct contact with clients on a daily basis; process loan payments, prepare demand letters and account reconciliation

Act as liaison between the Commercial Asset Management Group and Small Business Administration to ensure smooth process in obtaining SBA guarantee payment on all default loans.

Provide administrative and secretarial support to the vice president of the Commercial Asset Management Group.

1/97 to 8/98


Private Banking

Account Administrator

Responsible for day-to-day private banking operations and client services for Latin America corporate and individual high net-worth accounts.

Handled extensive in-person accounts and telephone interaction with clients, providing a variety of services including payments, arranging transfers, opening new accounts; follow up and international wire transfers.

Worked closely with vice president of Private Banking assisting with initial start-up operations, editing presentation, coordinating meeting agendas and events.

Responsible for compilation of all clients’ accounts, annual and quarterly reports.

3/93 to 12/96


Administrative Assistant

Provide administrative support to the Vice President of Latin American Sales

Assisted in the process of closing sales and handling of all associated inquiries, order entry and follow-up

Responsible for coordinating travel arrangements, expense reports associated with Vice President and marketing officers.



Provide daily compilation of sales annual and quarterly reports for the President and Vice President

Responsible for general administrative duties.

7/87 to 3/93



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