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Data Entry Administrative Assistant

Location:
Dallas, Texas, United States
Posted:
February 03, 2018

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Resume:

MARY ANN JONES

P. O. Box ******

Arlington, TX **012

682-***-****

ac4bu6@r.postjobfree.com

Summary of Qualifications:

Experienced administrative/legal professional that has the knowledge of general scheduling,

telephone skills, typing, documentation skills, meeting planning, verbal communication, written

communication, dependability, promptness with attention to detail.

Computer Skills:

• Typing Speed 65 Words per Minute

• Database Software (Oracle, Access, etc.)

• Data Entry Terminal (PDT, Mainframe Terminal, etc.)

• Email Software (Outlook, Thunderbird, etc.)

• Internet Browser (Internet Explorer, Firefox, etc.)

• Peripheral Devices (Scanners, Printers, etc.)

• Personal Computers

• Presentation Software (PowerPoint, Flash, etc.)

• Spreadsheet Software (Calc, Excel, etc.)

• Utility Software (Virus, File Compression, etc.)

• Word Processing Software (Word, WordPerfect, ProDocs, etc.)

• Taxtool and Web Center Contents

Work Experience:

Apex Systems, Inc.

Sr. Data Consultant (Contract)

Apr 2017 - Current

Locating and reviewing current treasury legal documentation for existing treasury clients within existing bank owned document repositories; Role entails a detailed review and knowledge of legal documentation and compiling/reporting all findings; Skill set included proficiency in Microsoft Excel, analytical thinking, and proficiency in navigating software applications.

Randstad Staffing Agency

Administrative Assistant (Contract)

Jan 2017 - Mar 2017

Assisted client team with tax statement preparation for publicly traded partnerships and their investors using proprietary software applications; Reconciliation of proprietary software output reports to ensure 100% accuracy, while meeting client review and delivery deadlines; Data analysis, maintenance of client database tools such Microsoft SQL Server Management Studio; Responsible for delivering K1 information to investors; Completed technical processes related to the collection of public partner trading history; Analyzed broker supplied data for accuracy and trading trends.

Law Office of Eugene de Bullet, Jr.

Litigation Paralegal

Sep 2016 – Jan 2017

Responsibilities are preparing litigation documents such as pleadings, motions and discovery responses, E-Filing Documents with the court, Preparing hearing and trial exhibits, Handling scheduling and calendaring of all deadlines, depositions and other case related tasks, multi-tasking and prioritizing work as directed, multiple case management, pro-active work ethic and a positive attitude. Conducting research to support a legal proceeding, to formulate a defense, in order to initiate legal action in Family Law, Civil Probate & Personal Injury.

Robert Half Legal

Paralegal Drafting Assistant (Contract)

May 2016 - Sep 2016

Drafting Authorizations and Subpoena documents for counsel approval and signature, Subpoena preparation, Drafted admissible and inadmissible documents with Affidavits, Drafted Direct Written Questions (DWQ's) and Affidavits based on Civil Rules of Procedures, Monitoring of individual Client Request and state allowed order deadlines. Answered telephone calls from law firms as to the status of their records. Once records are received, the client may view, print, and save from the HIPAA-compliant online repository.

Eurpac Services, Inc.

Data Entry Clerk & Accounting Clerk (Temp)

Aug 2015 - Apr 2016

Assisted with data entry of names, addresses, etc. within a secure database. Performed a variety of accounting tasks including accounts payable, accounts receivable and special projects. In this position I was responsible for the timely, accurate preparation and recording of all data pertinent to the preparation of complete financial records. Performed any combination of routine posting and obtained primary financial data for use in maintaining accounting records. Supported monthly close, back up to cash receipts, maintained various spreadsheets for the Accounting Department, prepared, copied and emailed bill backs on paid invoices and scanning documents.

Linebarger Goggan Blair & Sampson, LLP

Litigation Paralegal

Jun 2011 - May 2015

Daily routine use of a personal computer with word processing software, preparation and processing of forms; operation of standard office equipment (i.e. calculator, copier and facsimile machines); perform multiple tasks simultaneously in a timely manner, composed routine business correspondences, prepared judgments, dismissals, non-suits, agreed judgments, rule 11 agreements and citations, maintaining monthly case load (30-65) from attempting to collect delinquent taxes to judgments, scanning documents and document review, court appearance, interact effectively with court personnel, agency employees and the general public, prepare a weekly report as the status of my monthly case load and obtain, record and disseminate accurate information from telephone conversation into the database, e-filing, processing of court filings and skip tracing.

Global Employment Solutions

Legal Administrative Assistant (Contract)

Nov 2010 - Apr 2011

Supported two attorneys and one paralegal; maintained the project file system (electronic and hard system), created new files, closed files, and maintained existing files in the file room and legal drive, composed correspondence (letters, memos, emails), prepared various other documents (contracts, leases, pleadings) and red-lined documents; document review, scanning documents, opened mail and distributed as needed; answer phones for the legal department; set-up conference calls; set-up meeting rooms for meetings with outside counsel, etc., (which included ordering lunch and/or refreshments), verified and coded legal invoices for processing (electronic and hard copies), coordinated litigation activities (scheduling employees for depositions and other activity related to a litigation matter), ordered supplies for the department and the upkeep of the office machines.

Axiant, LLP

Legal Assistant

Sep 2008 - Jun 2009

Responsible for entering all post judgments and dismissals into the database received from the courts (i.e., Agreed Judgments, Default Judgments). Prepared non-suits, Release of Liens, document review, scanning documents, and Release of Judgments and bank garnishments to be filed with the courts. Interacted with title companies, attorneys and debtors with payoff letters to satisfy debts.

Washington County Tax Collector's Office

Deputy Clerk

Oct 2007 - Jun 2008

Interacted with the public issuing motor vehicle tags and stickers. Responsible for collecting personal and property taxes. Assisted the public with general information regarding fees via telephone and in person. Responsible for balancing my cash drawer at the end of the day for bank deposits.

4th Circuit Drug Court

Administrative Assistant

Sep 2004 - Oct 2007

Scheduled conferences, planned and coordinated events, prepared court dockets, travel arrangements, interacted with clients, court personnel and judges, document review, scanning documents into database, prepared expense reports, random drug screening of the female drug court participants, ordered supplies, collect drug court fees, answer phones, data entry of all court pleadings, drafted motions and timekeeper for staff.

Wall's Law Firm

Litigation Paralegal

Nov 2002 - Sep 2004

Prepared lawsuits for review, drafted Summons and Complaints, Motions, Pleadings, Discovery and Interrogatories, maintained attorney's calendar for all state, federal and appellate courts, attended docket call in the absent of the attorney, prepared trial notebooks for trial, trial assistant, interviewed prospective clients and assisted the attorney in the evaluation of plaintiff cases to determine legal matter, conducted extensive research for the firm on every issue to build strong cases, processing court filings, scheduling depositions, court reporters, mediators, document review, production of documents, exhibit assembly, handled personal injury, high profile criminal defense, slip and fall, medical malpractice, product liability case load from start to finish, screened calls, updated client with status of their case, gathered medical records, police reports, prior court filings, management of data bases, hard files, traveled as needed, interacted with court personnel, co-workers, public, and judges.

Hollowell’s Law Firm

Litigation Paralegal

Aug 2000 - Oct 2002

Prepared lawsuits for review, drafted Summons and Complaints, Motions, Pleadings, Discovery and Interrogatories, maintained attorney's calendar for all state, federal and appellate courts, attended docket call in the absent of the attorney, prepared trial notebooks for trial, trial assistant, interviewed prospective clients and assisted the attorney in the evaluation of plaintiff cases to determine legal matter, conducted extensive research for the firm on every issue to build strong cases, document review, scanning documents, processing court filings, scheduling depositions, court reporters, mediators, production of documents, exhibit assembly, handled personal injury, criminal defense, slip and fall, medical malpractice, class action, auto accidents, products liability case load from start to finish, screened calls, updated client with status of their case, gathered medical records, police reports, prior court filings, management of data bases, hard files, traveled as needed, interacted with court personnel, co-workers, public, and judges.

County of Los Angeles District Attorney's Office

Intermediate Clerk

Mar 1996 - Oct 1999

Drafted Summons and Complaints, Motions, from handwritten drafts, prepared subpoenas, processing court filings, skip tracing, document review, scanning documents into database, interacted with the public, co-workers, court personnel, deputy district attorneys, data entry, hard files and answer phones.

County of Los Angeles Environmental Health Services

Intermediate Clerk

Oct 1990 - Oct 1995

Drafted Complaints and Motions to be filed with the court after investigators' recommendation of their findings regarding complaints of health code violations within the county, document review, scanning documents into database, interacted with the city attorney's office, timekeeper, order supplies, data entry of all investigators' field reports, and answer phones.

Education:

National Business Academy, Inglewood, California

1 year college, technical or vocational school

Dorsey High School, Los Angeles, California

High School Diploma/GED

Occupational License or Certification:

Notary Public License - National Association of Notaries, Austin

Expires: October 2020



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