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Executive Assistant

Location:
Lawrenceville, Georgia, 30044, United States
Salary:
65,000 - 75,000 Annually
Posted:
February 02, 2018

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DAVIDA L. MCMILLIAN

**** ********** *****, *************, ** 30044

Phone: 336-***-**** Email: ac4bgy@r.postjobfree.com

Highly efficient, dedicated Administrative Professional with extensive experience in a wide range of functions including executive assistant (C-level managers), administrative operations management, project coordination, event planning, customer service, problem resolution and team leadership.

CORE QUALIFICATIONS

Meeting & Event Planning

MS Office Suite (Word, Excel, PowerPoint, Access)

Multi-Tasking, Detail-Oriented, Problem-Solver

Excellent Verbal & Written Communication Skills

Executive Calendar Management

Travel & Expense Account Management

Project Coordination

Database Management

Vendor Management

Reporting & Analysis

SAP

PROFESSIONAL EXPERIENCE

Syngenta Crop Protection, Greensboro, NC (2015 – Present)

Regional Research & Development Operations Lead / Executive Assistant

Responsible for the organization, coordination, and interface of day-to-day operations, procedures, and resources to facilitate organizational effectiveness and efficiency for the Regional Product Development organization: Biological Assessment (US & Canada), Portfolio Management, CP & SE/Regulatory, Product Biology, Product Safety, CP Project Management, Bioscience, and business partners (territory & region).

Manage multi-million dollar contract research & development grant process to include budget preparation and tracking in SAP.

Manage daily meeting schedules and complex travel itineraries for R&D executives for both domestic & international destinations.

Manage travel expense reimbursements which include research/ gathering/ validating all travel receipts, data entry into Concur and tracking/reconciling with credit card statements to ensure proper reimbursement; validate/ approve expense reports.

Monitor and asses the day-to-day financial operations of assigned office, department, and business projects. Perform financial duties to include budget coding, tracking, and processing invoices for payment and submitting Purchase Orders for the department.

Plan, organize, and execute various regional, departmental, and professional on-site, off-site, and virtual meetings for R&D team to include scientific & marketing team field tours throughout the United States.

Prepare high level business correspondence to include organizational announcements, process procedures and newsletters.

Build and manage field trial database for R&D team.

Manage vendor services.

Prepare and maintain presentations, reports, spreadsheets, meeting minutes, agendas, organizational charts, contact lists, and other confidential business documentation.

Administer training seminars on organizational processes and operations software applications to regional personnel, as well as, provide new hire on-boarding for incoming personnel.

Maintain and secure the integrity of confidential information within each department at all times.

Maintain Outlook distribution lists, department SharePoint sites, and ‘O’ drive access.

Syngenta Crop Protection, Greensboro, NC (2012 – 2015)

Executive Assistant to R&D Head, North America/Product Safety Operations Administrator

Provide administrative and operations support to the R&D Head of Product Development, Head of Product Safety – North America, Product Development, and Product Safety Leadership teams.

Supervise administrative support team - Develop/implement process improvements, communicate policy/procedure changes, provide training, determine resource needs, and distribute workloads for the Product Safety team.

Plan, organize, and execute departmental, global, and leadership team meeting/event logistics within Product Development and Product Safety.

Maintain complex meeting and travel schedule for Global Head of Product Development and Head of Product Safety – North America. Coordinate travel arrangements for both domestic & international destinations.

Prepare presentations, reports, spreadsheets, meeting minutes, agendas, maintain org charts, contact lists, and other business documents.

Manage and process 14 P-Card accounts for all Product Safety Cost Centers utilizing Concur.

Create monthly reports (SAP, TRAX, etc.) in support of Product Safety department cost centers and platforms. Assist Regional Product Development with budget planning and allocation for his direct reports.

Administer financial and ordering processes - departmental and laboratory purchase requests, shipping documents, accounts payable invoices.

Provide training on processes and software to regional personnel to include new hire on-boarding.

Product Safety Standard Operating Procedures (SOP) and Records Management Administrator.

Maintain and secure the integrity of confidential information within each department at all times.

Mass Mutual Financial Group, Greensboro, NC (2011 – 2012)

Financial Services Administrator (Independent Contractor)

Generate and expand business development activities for insurance, investment and financial strategy portfolio.

Create client database and execute direct marketing campaigns.

Provide superior customer service, produce and present financial services product offerings to groups on and off-site.

Manage beginning-to-end sales process including initial client communication, negotiation and close.

Maintain and secure the integrity of confidential information for clients at all times.

Remington Arms Company, Inc., Madison, NC (2006 – 2010)

Sales & Marketing Database Analyst/Project Coordinator

Managed budget, negotiated contracts & customer proposals, developed and maintained company-wide trade and consumer databases in support of corporate and marketing initiatives.

Provided executive staff and sales teams with analytical data, business trend analysis, various monthly consumer statistics, insights and reporting which assisted in maximizing sales goals and objectives.

Designed and managed various business processes to include Online University (a secure training website used to educate organization, field sales force, and customers on corporate brands and products), retail/dealer locators, and partner sites with a 98.5% success rate.

Developed and maintained project plans and database standards (best practices) for business process policies and customer contact databases.

As the Project Coordinator/Liaison, improved productivity, timelines and communication by aligning the goals and objectives of IT, Sales, Marketing, Customer Service, and direct customers.

Trained personnel on company-wide database software (sales & marketing tools), HR software & tools, new product service applications, and database standards and procedures.

Managed and supervised contract personnel.

Remington Arms Company, Inc., Madison, NC (1996 – 2006)

Executive Assistant to the President, CEO, COO, and VP of Human Resources

Perform all office management and administrative duties required for the Executive department to include administrative support to the Board of Directors.

Extensive liaison work with corporate departments, parent organization, and continuous collaboration with internal/external clients.

Supervised personnel, maintained departmental budget, managed calendars, and organized meetings for Executive Committees.

Assisted with resolution of sensitive personnel issues. Maintain and secure the integrity of confidential information at all times.

Burlington Industries, Stokesdale, NC (1995 – 1996)

Administrative Assistant

Company receptionist, switchboard operator and quality control assistant to Engineering Department.

Maintained project contracts, assisted office manager in budget planning and quarterly inventory.

United States Air Force (1984 to 1994)

Information Manager / Executive Assistant, Eglin Air Force Base, FL (1992 to 1994)

Implemented all office administrative and security procedures to maintain 100% document accountability in support of highly classified projects. Assisted program manager, fighter pilots, and systems engineers in budget planning and personnel training for various departmental projects. Supervised/managed personnel, managed calendars, prepared presentations, and administered special access/top secret classified programs. TS/SBI security clearance, staff support for Operation Desert Shield/Storm.

Information Manager / Assistant Security Manager, Langley Air Force Base, VA (1988 to 1992)

Trained military and civilian agencies in establishing solid security procedures to decrease the possibility of security compromises for special access/top secret classified programs. Managed seven travel accounts totaling in excess of over $350,000 and an office supply and equipment account in access of over $400,000. Supervised/managed personnel. Worked with special access/top secret classified programs. TS/SBI security clearance, staff support for Operation Desert Shield/Storm.

Administrative Assistant, Eglin Air Force Base, FL (1984 to 1988)

Office administrative support to a weapons and tactics division consisting of eight fighter pilots and 75

Baxter & Kelly, Inc., Stoneville NC (1982 – 1984)

Secretary

General office administration, i.e., typing, filing, scheduling, meeting planning, receptionist and clerical duties.

EDUCATION

Bachelor of Science Degree in Business; Guilford College, Greensboro NC

Concentrations in Information Technology and Money & Finance

North Carolina Certified Life & Health Agent (NC License #16125142)



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