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Personal Assistant, Executive Secretary

Location:
Dubai, United Arab Emirates
Salary:
2500 USD
Posted:
April 26, 2018

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Resume:

PERSONNAL ASSISTANT / EXECUTIVE SECRETARY

Hadeel Mousa Al Shalalfah

Date of Birth: 17.MAY.1984.

Gender: Female

Email: ac485f@r.postjobfree.com

Nationality: Jordanian

Country: United Arab Emirates

Mobile:009***********

CAREER OBJECTIVE

To join a dynamic organization that creates challenging work environment and appreciates innovative and serious accomplishment

Seeking a challenging career opportunity that fits the educational background and training of a highly motivated candidate

Am eager to be a part in a big company where they support their employee and rewards reliability, work ethics with opportunities for professional growth

EDUCATION:

(2002) Al Dahyea High School -Tawjihi

(2005)Al Hussien Bin Talal University [3 years -NOT GRADUATED]

GENERAL SKILLS

Excellent communication skills.

Hard worker.

Team player.

Open to new challenge.

Self-confident. .

Working under pressure.

Performing multi-tasking processes.

Self-motivated.

Organized.

IT literate. (Word, Excel, Power Point, internet).

Dynamic.

Capacity to understand the business needs.

Has good attention to detail and ensures that tasks are completed on time.

LANGUAGES

Arabic: native language (excellent reading, writing, speaking)

English: second language (excellent reading, writing, speaking)

WORK EXPERIENCE

Department Coordinator / PA at MBC Group [Aug 2016 - Present]

Analyze and coordinate daily department activities to achieve established goals.

Raise requisitions for the department invoices, expenses and tools.

Prepare for new joiner’s full setups.

Coordinate for travels and Hotels requests for Staff and Guests.

Follow up with HR department and PR department for Visas and insurance.

Maintain department calendar and ensure to meet deadlines.

Prepare meeting agenda, schedule department meetings and distribute minutes.

Coordinate and organize department related special events.

Assist Managers in scheduling conference calls and making travel arrangements.

Maintain all department information confidential and secure.

Respond to work requests from department staffs in timely and accurate manner.

Assist Manager in preparing and maintaining meeting materials, business presentations and other department files.

Provide general administrative and clerical support.

Perform data collection and reporting to Managers for decision making purposes.

Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.

Help organize and prepare delegations.

Maintain positive working relationships with department staffs and customers.

Writing meeting minutes.

Typing and translating documents

Personal Assistant to CEO at Zenith Gulf Security Systems [Aug 2014 – Jul 2016]

Devising and maintaining office systems, including data management and filing.

Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.

Screening phone calls, Inquiries and requests, and handling them when appropriate.

Meeting and greeting visitors at all levels of seniority.

Organizing and maintaining diaries and making appointments.

Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.

Carrying out background research and presenting findings.

Producing documents, briefing papers, reports and presentations.

Organizing and attending meetings and ensuring the manager is well prepared for meetings.

Writing meeting minutes.

Typing and translating documents.

Planning, organizing and managing events.

Administration and management support.

Follow with logistics and warehouses.

Manage personal tasks for CEO.

Ordering and arranging Office Materials and equipment’s

Managing Petty Cash for Office.

Sales manager / PA at Kludi Rak (UAE ) [Jan 2013- March 2014]

Prepare preformats invoices and plan them

Make sales orders and follow them

Performs sales activities on major accounts and negotiates sales price and discounts.

Manages personnel and develops sales and sales support staff.

Reviews progress of sales roles throughout the company.

Coordinates proper company resources to ensure efficient and stable sales results.

Formulates all sales policies, practices and procedures.

Assists sales personnel in establishing personal contact and rapport with top echelon decision-makers.

Holds regular meeting with sales

Devising and maintaining office systems, including data management and filing;

Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

Screening phone calls, Inquiries and requests, and handling them when appropriate;

Meeting and greeting visitors at all levels of seniority;

Organizing and maintaining diaries and making appointments;

Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

Taking dictation and minutes;

Carrying out background research and presenting findings;

Producing documents, briefing papers, reports and presentations;

Organizing and attending meetings and ensuring the manager is well prepared for meetings;

Personal Assistant of the Managing Director: At Al Qaisi Group Real Estate[2008-2013]

Preparation of the agenda of the MD

Files follow-up and organization

Meeting preparation and minutes editing & classification

Devising and maintaining office systems, including data management and filing

Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations

Screening telephone calls, Inquiries and requests, and handling them when appropriate

Planning, organizing and managing events

Attending events/meetings as the principal's representative

Meeting and greeting visitors at all levels of seniority

Organizing and maintaining diaries and making appointments

Dealing with incoming email, faxes and post, often corresponding on behalf of their manager

Carrying out background research and presenting findings

Producing documents, briefing papers, reports and presentations



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