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Document Controller

Abu Dhabi, Abu Dhabi, United Arab Emirates
April 14, 2018

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Annalyn Santiago

Flat # ***, */F Sahara * Bldg.

Airport Road, Abu Dhabi, UAE


Mobile No. 052-***-****


A professional with over Sixteen Years of invaluable experience, 3 years of which in the UAE. Highly knowledgeable in document management system particularly in handling drawings, specifications, CRS, RFI and supplier/vendor reports, purchase orders & contracts. Annalyn is very reliable and personable. She is also a multi tasker as she can take more responsibilityin her work. Without any hindrance, Annalyn has delivered her tasks on time with high quality performance.

Rosali Said

Document Management Supervisor


Bachelor of Science in Accountancy, 2000

Philippine Women’s University, Philippines


Trainings Attended: InfoWorks, Brava, Distribution Matrix, SharePoint

Certificate: ATA R+(Alumina Award) for Outstanding Performance and Accomplished Work on Time

ATA R+(Aluminum Award) for Hard Work and Efforts Handling Most Difficult Vendors

ATA R+(Bauxite Award) for Helping the Substations Package with Prompt Response

ATA R+(Alumina Award) for Supporting to Improve the Turnaround Time of the Tanks Drawing


Company : Bechtel Petrofac Joint Venture

Position : Document Controller

Period : May 2015 to present

Location : United Arab Emirates

Project : Al Taweelah Alumina Refinery

Project Overview: Al Taweelah Alumina is an Emirates Global Aluminium (EGA) development project, mandated to construct the UAE's first alumina refinery that will produce 2.2 million tonnes per annum of alumina.

Project Cost : 3 billion US Dollars


Process one or more document types through all or a variety of procedural steps in accordance with well-defined procedures and guidelines.

Performs data entry using standard document management programs to register documents, maintain databases, and procedure logs, transmittals and other reports. Enters data and produces reports using other standard office automation or department specific computer applications.

Maintains a filling system and record copies of project or departmental documents, such as engineering design, procurement and supplier documents, manuals and procedures, communications, or any other department-specific materials.

Assembles information, such as status reports, for supervisor and other department or project personnel as requested.

Performs administrative duties for a supervisor or department head to aid in the various phases of daily activities, such as composing routine correspondence, gathering data for special studies or investigations and coordinating activities.

Assist in developing, establishing, and implementing procedures for the flow of correspondence, including distribution of incoming and outgoing documents.

Maintains filling system for project or department documents, including documents such as correspondence, procedures, original drawings, material requisitions, data sheets and varied electronic storage media.

Resolves minor software/hardware related computer problems within group, maintaining security and other database tables as needed.

Prepare routine or preformatted documents, using standard word processing, spreadsheet, or other office software, as needed to support work activities.

Company : Haward Technology Middle East

Position : Marketing Representative

Period : September 2014 to January 2015

Location : Abu Dhabi, UAE


Establish and maintain professional relationship with target customers through approved and appropriate methods such as company visits.

Carry out company visits/courtesy calls to initiate strong business relations with target customers/clients.

Create a positive image/picture of the company by designing and publishing first-class marketing collaterals (e.g. Website, brochures, company profile, etc.)

Plan, draft and finalize marketing proposals for “In-house” courses.

Prepare, finalize and submit monthly marketing reports to the Marketing Manager.

Execute other supplementary activities that promote the efficiency and welfare of the entire company.

Company : Asia United Bank

Position : Accounting Staff / Auto Loans Assistant

Period : September 2008 to June 2014

Location : Philippines


Make individual/group posting of payments as well as financial adjustments in Loans System.

Prepare cheques for Clearing and ensure Clearing cut-off is observed

Pass GL entries using OLAP system.

Verify disposition instructions received from Salary Loans and Remedial vs. outstanding Excess Payments file and Transferred to accounting file.

Based on Report of Returned Checks received from Clearing, advice Salary/Auto Loans Group, CTS/REM Group and Remedial Unit of returned checks for the day.

Post reversal of payments in Loans System due to returned checks.

Respond IOA entry initiated by Clearing and ensure that the amount per IOA entry matches total returned checks for the day.

Review Loan Approval Memorandum given interest rate of branch and percent of down payment.

Review Motor number, Chassis number and Unit model of the car.

Issue Loan Certificate request by client use.

Verify down payment in unposted payments/interbranch fund transfer.

Prepare Thank You letter for each client.

Monitor and file salesperson information sheet for monitoring and verifying purpose.

Prepare and monitor collateral set up and insurance linkages in loan system.

Follow up expiration of Insurance and update policy of the following accounts.

Verify loan amount in dealers’ quotation or sales invoice.

Develop and enhance system procedure in process auto loan

Check credit status and standard of the client.

Instruct the procedure on cancellation of mortgage and LTO Encumbrance.

Compute for Chattel fee for Auto and Mortgage for registration.

Company : United Coconut Planters Bank

Position : Reconciliation Analyst

Period : 2006 – 2008

Location : Philippines


Print Daily the UCPB Subsidiary Ledger from ITD and Demand Deposit Account Statement from Bangko Sentral ng Pilipinas.

Print/prepares the following documents/ reports needed.

Matched entries in Demand Deposit Account Statement (Redemptions, Remittances, BIR Tax Collections/Remittances, Inter-Bank Transactions and Manila Cash Deposit) with total entries made in UCPB Subsidiary Ledger.

Entries in Demand Deposit Statement (Regional Cash Deposit/Withdrawal to BSP) are matched with entries in Due to Branches BSP Deposit/Withdrawal.

Entries in Breakdown of Regional Outgoing/Incoming Clearing Results are matched with entries with Due to Branches-PCHC.

Prepare reconciliation statement indicating items recorded in the bank’s GL which are not in DDA and vice versa

Prepare Due from Local Banks reconciliation.

Company : The Pramerica Life Insurance Company

Position : Customer Service Facilitator – Accounts Payable Department

Period : 2005 – 2006

Location : Philippines


Collect renewal premiums from policy holders.

Submit regular daily collection reports and weekly summary report.

Collection of urine specimens from proposed clients only upon the request of the Underwriters.

Setting up an appointment and the actual premium collection for payments with insufficient funds done through Automatic Debit Arrangement.

Company : Supreme AutoZone Philippines, Inc.

Position : Accountant&Executive Assistant AC Delco

Period : 2003 – 2005

Location : Philippines


Prepares check voucher and maintains disbursement table for entries.

Process expense liquidation for reimbursement and prepares liquidation for petty cash replenishment.

Primarily responsible in processing of Accounts payable.

Prepares Statement of Account, Accounts Receivable Report, Cash Receipts Reports, Cash Position, Bank Reconciliation, sales Summary and Financial Statements.

Prepares Payroll and Payroll slip.

Computes commissions for Sales Executive.

In-charge for invoicing of customers/clients orders and of computing all transactions and remittances to BIR, SSS, Phil health and HDMF.

Follow up collections.


Company : Havi Food Services Philippines Inc.

Position : Accountant &Customer Service Coordinator

Period : August 2002 – May 2003

Location : Philippines


Posting of payable accounts and processing of payments for billed invoices of local suppliers (billing & collection)

Disbursement of checks.

Attend to supplier’s inquiry regarding outstanding payables.

Takes down Wet & Dry, Printed Forms, Small Wares and Office Supplies, order of Kenny Roger’s Roasters, Popeye’s Chicken and Seattle’s Best Coffee stores on scheduled ordering day.

Informs stores on any pre-cut items, promotional items, product substitution and delay in delivery.

Analyses Over, Short & Damages (OS&D) for product pre-cut, special delivery and add-ons. Evaluates reason for OS&D and discusses with stores the effect. Arranges for special delivery if necessary to avoid stock out at stores.

Call/Checks stores on issues and/or problems pertaining to products delivered to them

Coordinates with Inventory and Distribution Centre (DC) on availability of products and status of delivery, respectively.

Company : Eli Lily (Philippines Inc.)

Position : Accounts Payable Assistant

Period : October 2000 – May 2002

Location : Philippines


Handle queries of suppliers/vendors.

Prepares Checks payable to suppliers/vendors.

Code charges based on the chart of accounts

Filing and Encoding.

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