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Executive Assistant

New York, New York, United States
80,000 annually plus benefits and yearly bonus
January 11, 2018

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W I L L I A M E. D O B B I N S, IV

Executive Assistant

**** **** **, #**, *********, NY 11104 Mobile: 646-***-****

Technical Skills: Expert MS Office: Word, Excel, PowerPoint, Outlook (scoring between 93% - 100%)

Proficient with Google Docs, Sheets & Slides; knowledge of Salesforce, ACT & Access databases

Summary of Qualifications

High-level Office Manager & Executive Assistant, supporting top executives at Fortune 500 companies for over five years

Driven, courteous, professional gatekeeper, expert in computer platforms, event planning and time management

Analytical self-sufficiency assisting with client presentations, marketing materials, internet research and vendor relations; background in the Arts – useful in presentation design, proofreading and editing

The Lind Partners, LLC - New York, NY 1/17 – present

Executive Assistant

Supporting the Owner & Founder of this boutique Hedge Fund firm in Manhattan, whose deals are valued at over $550M. Managing executive calendar, appointments, travel, and priorities; overseeing office management, vendors and equipment

Assisting the Managing Directors and Vice President of Operations with overseeing the performance of potential and currently held assets, administering fund statements and disbursement notices to investors while tracking investment announcements, monitoring stock performance and generating weekly reporting utilizing Capital IQ, Bloomberg and internal systems

Assisting with marketing initiatives, conference logistics and coordinating with C-suite executives for potential investment opportunities. Utilizing Salesforce to log and target companies for potential deals

David Goldyn Productions, LLC (Broadway Producer) New York, NY 6/15 – 12/17

Associate Producer & General Manager

Oversaw all logistics for mounting an Off-Broadway production including scheduling, ticket vending, marketing, advertising, web promotion, fundraising, literary representation, personnel issues, editing and formatting script, and copyrighting materials

Compiled and contacted list of producers and media outlets to pursue development for television/film production for the material

PricewaterhouseCoopers, LLC (PwC) (Fortune 500 company) - New York, NY 12/14 – 6/15

Executive Assistant - Advisory Marketing Dept.

Supported 3 Partners and 3 Managing Directors in the Advisory Financial and Client Services division, acted as gatekeeper; managed calendars, planned client meetings and catering, coordinated international travel, reported all time and expenses, handled highly confidential Partner information and annual review logistics

Assisted in proofreading and editing of client PowerPoint presentations, updated Partner biographies for press distribution, proofread confidential employee performance reviews, drafted client correspondence

Reconciled client expenses, handled code procurement, researched billing issues, coordinated client billing and payment

Rising Action Theatre – Fort Lauderdale, FL 6/07 – 12 /14

Marketing Assistant

Marketed and promoted local theatre through cable television ads, print ads, group sales, discount programs, and membership subscription for corporate and private entities to increase ticket sales

Coordinated all aspects of promotional events for upcoming productions, partnered with scheduled community events, coordinated with local businesses for on-site preview performances; directly responsible for record ticket sales, which sold out the venue

Nine West Holdings (formerly The Jones Group - Fortune 500 company) - New York, NY 7/06 – 5/07

Executive Assistant to CFO & General Counsel

Assisted the top executives at this retail apparel firm with calendars, travel and expenses

Ran the philanthropy unit of the educational outreach program, “Jones NY in the Classroom”, deposited and disbursed funds for the multi-million dollar checking account, researched all yearly IRS audit inquiries

Interacted with Board of Directors for monthly meetings, catering and connectivity dinner events, coordinated with their staff

Schroders Investment Management – New York, NY 7/05 – 7/06

Executive Assistant to the Executive V.P. & Portfolio Manager - U.S. Small & Mid-Cap Sector

Exclusive support and multi-task coordination of all appointments, conferences, travel and expenses for the firm’s top-performing U.S. Portfolio Manager, and the team of seven direct reports

Attended weekly investor staff meetings, transcribed minutes, and distributed market reports to Analysts

Education: Pennsylvania State University, Bachelor of Fine Arts degree, study with University of London, U.K. (GPA: 3.2)

Interests: Drawing, painting, sculpting, design, theatre, classic literature, dance, music and film

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