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Executive Assistant Administrative

Location:
Corona, New York, United States
Salary:
84,000
Posted:
January 10, 2018

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Resume:

Cynthia Howard

*** **** *****, ********, ** *****

347-***-**** ac3zf1@r.postjobfree.com

Executive Assistant

Extensive experience, calendar management, travel planning, meeting coordination, project management, office administration, client relations, expense reporting, vendor and supply management, issue resolution, staffing management, event and presentation coordination and program development.

Core Qualifications & Strengths Include

Microsoft Excel

Microsoft Office

Microsoft Outlook

PowerPoint

Microsoft Word

Appointments

Client Relations

Organizing Meetings

Maintain Calendars

Record Keeping

Travel Arrangements

Event Planning

Preparing Reports

Scheduling

Accuracy

Ability to Work Independently

Assertiveness

Analytical

Collaboration

Energetic

Decision Making

PROFESSIONAL EXPERINCE:

SPECTRUM/TIME WARNER CABLE MEDIA, New York, New York

SR. EXECUTIVE ASSISTANT (August 2014 – Present)

Deliver firsthand support to senior leaders and decision makers while managing a variety of key functions including oversight and auditing of attendance system. Responsible for scheduling appointments, maintaining calendar using Microsoft Outlook. Coordinate Board packages for meetings gather/proofread information and assemble packages for distribution. Upload corporate documents to virtual data room and compose letters/presentations for the Executive team and prepare and distribute divisional correspondence, memos, letters, reports or other documents as requested. Manage and maintain the conference room’s-including IT set up of conference rooms for meetings e.g. video conference, presentations and audio conference. Maintain receipts for reimbursable expenses and prepare monthly expense using (Concur Expense Reporting), in addition to managing monthly invoices and arrange for payment. Coordinates a high volume of domestic and international travel arrangements that encompass travel planning including airline reservations, hotel accommodations, and car rental reservations.

MILFORD MANAGEMENT, New York, New York

OFFICE ADMINISTRATOR (November 2011-April 2014)

Supported two Property Managers. Screened and routed phone calls. Built and maintained quality relationships with tenants. Coordinated tenant move in/outs with various outside vendors. Collected rent, provided guidelines to tenants in signing lease assignments. Managed all administrative tasks, correspondences, meetings, filing, and calendar management. Prepared leases and assignment packages, process new applications, input tenant information into a tenant data base. Prepared and distribute memos, notices and other correspondence to residents. Prepared and distributed arrears report and arrears notices for each property and to the tenants. Enforced property’s policy on rent, common charges and maintenance payment. Ensured all insurance certificates requirements are current and in compliance with company policy, as well as maintained the organization of all insurance certificates.

ACCESS STAFFING, New York, New York

VARIOUS CONSULTING ASSIGNMENT (February 2011- November 2011)

Greeted and announced all visitors and directed high end clients to appropriate departments. Screened and routed phone calls, operated switchboard of 50+ lines. Managed all administrative tasks, correspondences, meetings, and calendars. Organized travel and itineraries including international travel, managing the ravel process from end to end to include all ground transport and hotel bookings, meeting room’s requirements and catering. Scheduled travel arrangements for corporate employees as requested.

MTI RESIDENTIAL SERVICES, INC. New York, NY

HUMAN RESOURCE COORDINATOR, (December 2006 – August 2008)

Maintained HRIS, which included reporting and updating personnel data to ensure consistency within the company systems. Supported Payroll, Comp and Benefits, and Staffing and Employee Relations department which included weekly reports and audits to ensure the accuracy of the personnel information entered in databases. Maintained confidential records and personnel files. Handled all general HR office duties, such as ordering supplies, office machinery, messenger requests, setting up meetings, mail distribution, and filing. Set up meetings and reserved rooms as directed. Updated and maintained company compliance website. Performed analysis on insurance billing for payments. Modified job requisitions based on input from senior level management. Updated HR recruiting system which included posting, closing and revising job categories and descriptions as needed. Maintained daily Excel sheet reports to ensure the accuracy of information Input in company systems. Performed day-to-day reporting and contact with other departments to ensure the accuracy and consistency of all company departments and made updates when necessary.

PARAMOUNT PLUMBING Co. of NYC, INC. New York, New York

EXECUTIVE ASSISTANT (December 2003–December 2006)

Supported the President and staff. Prepared and answered proposals for contract bidding.

Provided support in the creation of PowerPoint presentations. Prepared monthly expense reports. Receptionist duties including answering phones, greeting visitors, and ordering office supplies. Managed calendars and scheduled meetings, conference calls and prepared all correspondence. Heavy client interaction with high-level executives; act as liaison with clients and their assistants.

COLONY SOUTH SUMMER YOUTH, New York, New York

PLACEMENT COORDINATOR (June 2003–September 2003)

Provided job-placement assistance and placement follow-up for students between ages 14 to 18.

Assisted students with job seeking skills, job training, interviewing techniques and resumes. Placed suitable candidates at job sites based on client’s needs. Maintained daily contact with work sponsors and student database. Standardized interactions with the Department of Education and Department of Employment.

VIACOM MTV, New York, New York

HUMAN RESOURCE ASSISTANT (October 2002–February 2003)

Assisted with recruiting new applicants, screened resumes and obtained candidate references.

Processed new hire documentation and maintained employee files and records. Scheduled training sessions through the Executive Training Program and prepared orientations packets.

General administrative duties: phone screens, filing, printing, scanning, faxing and photocopying.

KPMG, DEUTSCHE BANK, New York, New York

ADMINISTRATIVE ASSISTANT (October 2000–December 2001)

Maintained and audited financial statements, finance and tax records. Managed the department’s calendars, travel arrangements and expense reports. Reviewed incoming time-sensitive documents and distributed to appropriate departments. Handled a large volume of travel planning including airline reservations, hotel accommodations, car rental reservation and car service arrangements.

EDUCATION:

STRAYER UNIVERSITY

Bachelors of Art Business Administration Expected Graduation May 2018

ASA COLLEGE

Associate of Applied Science



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