Executive Secretary / Executive Assistant / PA

Objective

A highly organized, energetic and dedicated Executive Secretary / Executive Assistant with 9 years experience in high level Management, seeking an opportunity to work in a professionally competent environment where my skills and abilities can be fully utilized to assist Sr. executives in daily tasks.

Key Skills

A team player with strong communication, leadership, analytical, problem solver with strong management skills.

Able to adapt to any type of environment and situation, fair knowledge of International standards. Skilled in providing all executive support for various Official issues.

Able to perform in Senior Managers/Executive Office, grasp the essentials of any situation quickly, think on feet, come up with workable ideas, and can communicate them clearly and persuasively. Also an efficient and responsible individual, well presented with pleasant and cheerful disposition and practiced communication skills.

Proficient in office organization and book keeping.

Able to handle multiple taks at the same time and flexible schedule with exceptional interpersonal skills

SAP environment skills .

Able to assist Sr. Management with minimal supervision with independent and proactive actions for the effective planning and use of their valuable time for productive development.

Professional Experience

COMPANY : Daelim Industrial Co. Ltd.

For Contracting, Construction (Petrochemical and Oil & Gas)

Dammam, Kingdom of Saudi Arabia

CLIENT NAME : Petro Rabigh Company (Saudi Aramco & Sumitomo Chemical Ltd.)

JOB TITLE : Sr. Executive Secretary to Sr. Executive Managers

PERIOD : 2014 ~ 2017 (3 years and 7 months)

Rabigh Refining & Petrochemical Company (Petro Rabigh) is a Saudi Arabia-based company which produces and markets refined hydrocarbon and petrochemicals. The company was a joint venture between Saudi Aramco and Sumitomo Chemical which is now publicly held. Daelim is a contractor of Saudi Aramco which having project with Petro Rabigh. Daelim is a powerhouse and a global company that is actively engaged in business in the four corners of the world.. Daelim reached the targeted cumulative order volume of USD 15 billion in Saudi Arabia, Web: https://www.daelim.co.kr

Accountability:

Provides high level secretarial and administrative support to two Sr. Executive Managers (Saudi Aramco & Sumitomo Chemicals) in Directorate Office.

Manage and coordinate daily, weekly and monthly calendars of Sr. Mangers.

Coordinates work with other executives and support staff to ensure a high performance, oriented work environment.

Arrange Visa and Travel for the Sr. Managers.

Make Travel request / expense report / ADL / B2B for the Sr. Managers thru SAP system.

Make e-leave, flight requests, transportation requests, etc. thru Aramco & PRC SAP system.

Arrange Meetings, appointments for Sr. Managers & Executive Team.

Prepare/issue Monthly & Weekly reports.

Drafts memorandum, correspondence, presentations and reports often of a highly sensitive and confidential nature.

Schedules, prepares agenda and meeting materials and types minutes for various meetings

Receives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment.

Responds to requests for information and complaints, refers matters to appropriate concerned Managers and staff and/or takes or recommends action to resolve the request or complaint.

Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed.

Acts as liaison in coordinating matters between Sr. Manager’s Office and other department heads and managers.

Refers or recommends referral of matters to appropriate departments and staff for action and report.

Performs other various duties as assigned.

COMPANY : Faysal M. Qahtani Sons Co.

For Trading & Contracting

Al-Khobar, Kingdom of Saudi Arabia

JOB TITLE : Executive Assistant to the Sr. Vice President

PERIOD : 2007 ~ 2012 (5 years)

Faysal M Qahtani & Sons Co. – universally known as FMQ is an ISO 9002 certified company and a member of International Pipeline and Contractors Association. Today, it has an impressive portfolio of clients including Saudi Aramco, for whom FMQ has completed many key projects. Web: www.fmq.com.sa.

Accountability:

Scheduling and arranging important meetings and conferences for Sr. VP whenever required.

Communicating with clients by attaining telephone calls and E-mail.

Planning and organizing meetings with the clients and attaining overseas conference calls

Independent drafting correspondence as well as transcribing dictation.

Making calendar entries for the Vice President using MS Outlook.

Plan / arrange travel schedules, visa and reservation for the superiors and executive management as needed.

Involved in preparation of presentations in PowerPoint for high level internal / external Meetings

Organizing Executive office and book keeping.

Arrange events, lunch/dinner, coffee/tea for visitors - overall housekeeping of the Executive Office.

Indenting stationery for the Executive Office.

Additionally, assisting the Sr. Vice President (Head of the Operations) of the company with the following responsibilities:

- Coordinating with different Project Managers and Marketing division for day-to-day

- Information flow and act as a liaison between the department heads and Vice President

Assist in preparation of weekly / monthly reports to be submitted to Sr. Vice President

Involved in various HR/Admin related proposals.

Also, all other normal secretarial/Assistant responsibilities of the office of the Sr. VP

COMPANY : COSMOS TWISTERS PVT.LTD

Mumbai, Daman, Daman & Diu (U.T), India.

JOB TITLE : Secretary cum Administrative Assistant

PERIOD : 2007 (1 year)

Cosmos Twisters Pvt. Ltd. – One of the biggest leading and most professionally organized international Standard of Quality manufacturer of Top Quality “SELF ADHESIVE TAPES” Since many years.

Web: www.cosmostape.com.com.

Accountability:

Answer telephones and transfer to appropriate staff member.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

Maintain hard copy and electronic filing system

Support staff in assigned project based work.

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Coordinate and maintain records for staff, telephones, parking and petty cash

Receiving visitors, arranging tel. / video conference calls

Maintains equipment inventories, and evaluates new office products and equipment.

Software Exposure

Operating systems : Windows 7, 8, 10 & Mac OS X

Office tool : MS office (word, excel, power point, outlook..etc.)

Drawing tool : DTP, Auto cad, ERP (Basic)

Knowledges : Networking, IT Software

Education

Professional Degree:

Degree: Master of Business Administration (MBA)

University: Shobhit University, Meerut, India

Professional Degree:

Degree: Bachelor of Business Administration (BBA)

University: Annamalai University, India

Core Strength

Excellent organization and planning

Excellent Communication

Information Technology & Time Management

Fast and Self Learner

Excellent Time Management, Interpersonal and Research skills

Personal Details

Permanent Address :

S/O Mathew Joseph

Jose Bhavan, Maroor PO, Pathanamthitta (Dist) – 691524, Kerala, India

Mob. +91-965*******

Languages Known :

English, Arabic, Hindi, Malayalam, Gujarati & Tamil

Date of Birth :

30th May 1981

Religion :

Christian

Sex & Marital Status:

Male, Married.

Passport No. :

J 1123396

Contact Details :

Mob No. +91-95-441-*****

***********@*****.*** / **************@*****.***

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