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Administrative Assistant Executive

New York, New York, United States
January 05, 2018

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Denise Escoto-Jarquin

* **** Riverside Drive, #*C * 917-***-**** *

Experienced staffing and administrative support professional

Excellent Communications skills, both verbal and written

Excellent relationship building skills; warm and personable

Experienced in Non-Profit, Investment Banking and Human Resource Administrative Support

Knowledge of Microsoft Word, Outlook, Excel, ARIBA/iBuySmart procurement software, AJERA timesheet & project management software; Pearl CRM database

Human Resource/Staffing Applications: experienced on HRIS/CRM Systems, i.e.TempWorks (TalentLink), Caldwell Spartin (VAX/Alliance 500)

Bilingual proficiency in native English and Spanish, knowledge of American Sign Language

Employment History

7/16 - GoodTemps, Inc., New York, NY

Present Administrative Assistant/ Program Manager's Assistant

Provide administrative support on temporary assignments. A notable six month assignment was at the New York City Department of Buildings, working at the Manhattan Borough Commissioner's office providing administrative and customer service assistance

At the DOB, prepared, typed and gave final review of Temporary Place of Assembly Permits and processed other DOB forms and letters for permits, appointments with the Borough Commissioner and the Deputy Commissioners; also assisted in maintaining and updating spreadsheets, scanning and preparing files for archives; covered phones and front desk, welcoming and assisting permit applicants

Also worked in the private sector in a variety of industries, including architecture and engineering

7/11-5/16 Caretaker (Private)

Provided care for an elderly woman with Alzheimer’s Disease around the clock, preparing meals and assisted with all activities of daily living

Monitored medical condition on a daily basis, i.e. blood pressure, liquid intake, etc., and alerted VNS or physician immediately when necessary

5/09– 6/11 The Conference for Jewish Material Claims Against Germany, Inc., New York, NY

Allocations Administrative Assistant

Assisted the Director and Assistant Director of the Allocations Division of the "Claims Conference," a prominent Jewish non-profit organization dedicated to assisting survivors of the Holocaust and various social/archival organizations; worked as part of an administrative team supporting the program managers and officers

Scanned and attached agency acknowledgments and grant receipts into the system.

Handled and fielded busy phones and documented upwards of 150 calls daily

Created a variety of correspondence for Social Services and Research, Education and Documentation program officers using Microsoft Word and Excel

Created and ran queries using Pearl (proprietary database on an Access platform)

Assist with book creation, documenting the bi-annual board meetings

Worked on ad hoc and special projects as directed

5/04 - 8/06 Morgan Stanley, New York, NY

Executive Assistant – International Investment Banking Division

Supported a Managing Director, an Executive Director, two Associates and an Analyst

Maintained and updated CRM (client relationship management) database

Assisted and coordinated client events and assisted with road show planning

Maintained and coordinated multiple calendars and schedules

Assisted in typing letters, memos, reports and edited presentations

Assisted with client event planning and follow-through to completion

Coordinated and handled domestic and international travel arrangements and created detailed itineraries

Prepared and submitted expense reports

Purchased client gifts for IPO events, assisted in account launches and road show wrap dinners

5/99 - 4/03 Advantage Human Resourcing, New York, NY

Account Manager (7/01-4/03), Senior Account Representative (5/00-7/01)

Maintained and serviced client base by on-site visits and assisting in providing staffing solutions

Interviewed and supervised testing of potential employees

Provided performance counseling to candidates and associates

Assisted staffing team with filling requests for temp and temp to hire positions

Co-managed a team of account representatives, providing staffing solutions for financial firms

Processed client requests for temporary and temp-to-direct hire positions

Processed and handled administrative duties, i.e. reference checks, staffing issues, and inputting/updating employee information on database


Brigham Young University, Provo, UT

Major: Family Sciences – 1988

Katherine Gibbs School, New York, NY

Secretarial Science – Certificate Program

University of Des Moines, Des Moines, Iowa

Online Continuing Education

Medical Terminology Course - 2017

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